Through this RFP, the City of Eagle Point is seeking proposals for the acquisition and redevelopment of the Old Fire Station Property located in Eagle Point's historic downtown area. The 1-acre property is zoned for mixed-use commercial and residential development up to 100% lot coverage and 3 stories tall. Proposals should include details on the proposed project, development team qualifications, project budget and schedule, and terms for acquiring the property from the city. The city aims to advance objectives like increasing downtown activity, benefiting the community, and completing redevelopment in a timely manner.

1. for the acquisition and redevelopment of the
OLD FIRE STATION PROPERTY
in Eagle Point’s Historic Town Center
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Send or email to:
Henry Lawrence, City Administrator
Eagle Point City Hall
17 Buchanan Avenue South
P.O. Box 779
Eagle Point, Oregon 97524
henry@cityofeaglepoint.org
(541)826-4212, ext 107
Issued:
May 6, 2015
Proposals Due:
July 10, 2015
• 1 acre in the middle of the Town Center
• Downtown Commercial zoning allows
mixed use retail/commercial/residential
• 2-3 story building(s) allowed
• Up to 100% lot coverage permissible
• Purchase or long-term lease from the
City of Eagle Point
• City motivated for development
• Flexible terms

2. Through this Request for Proposals (RFP), the City of
Eagle Point (City) is seeking proposals for the
acquisition and redevelopment of the Old Fire Station
Property (the Property). The Property is owned by the
City of Eagle Point, and is comprised of three tax lots
(9700, 10000 and 10100) in Eagle Point’s historic
downtown area. The City is committed to the
successful redevelopment of the Property and is open
to considering a range of possible incentives, including
sale or long term lease of the Property.
Those interested in submitting a proposal should
address the general requirements outlined in this RFP.
Responses submitted in person or by email are due no
later than July 10, 2015 at 5:00pm and addressed to:
Henry Lawrence, City Administrator
Eagle Point City Hall, 17 Buchanan Avenue South
Eagle Point, OR 97524
Phone: (541) 826-4212, ext 107
E-mail: henry@cityofeaglepoint.org
The City will negotiate an agreement with the selected
respondent, outlining the terms and conditions for
conveyance and redevelopment of the Property.
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Main Street side of the property
Loto Street side of the property
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3. The following should be included in the proposal:
A. Proposed project:
• Proposed use(s) by type/units/size.
• Description of the project, including goals and major design elements.
• Narrative describing how the proposed use(s) advances the development
objectives described in this RFP, how it is consistent with zoning regulations, and
how it complements and enhances the Downtown.
• Partnerships established to complete the project.
• Preliminary concept plan.
• Any identified constraints or challenges.
B. Summary of development team qualifications and financial capacity.
C. Preliminary project development budget, financial structure, and financial return pro
forma, including proposed terms for acquiring the Property and projected value of the
completed project.
D. Description of the project’s ownership and financial structure.
E. Identification of pre-development needs and costs, and an understanding of due
diligence needs.
F. Preliminary project schedule and key milestones, including closing, commencement
of construction, and project completion.
In an effort to reduce the amount of paper used in this RFP process, proposals may be
submitted by e-mail. Please use Adobe Acrobat (.pdf) or Microsoft Word (.doc) format.
Hard copies are also acceptable. Submit to:
Henry Lawrence, City Administrator
Eagle Point City Hall, 17 Buchanan Avenue South
P.O. Box 779
Eagle Point, OR 97524
Phone: (541) 826-4212, ext 107
E-mail: henry@cityofeaglepoint.org
Interested parties are encouraged to tour the property prior to submission. Contact
Henry Lawrence to schedule a pre-submission meeting and tour.
Questions regarding this RFP should be emailed no later than ten (10) business days
prior to the submittal deadline. All material changes or clarification of any matter
contained in this RFP will be posted to the City of Eagle Point website and sent directly
to the pool of potential respondents who have registered to receive such updates.
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4. In making the Property available for development, the City of Eagle Point anticipates
advancing the following objectives:
Town Center Uses and Identity: Provide uses that enhance the Town Center’s vitality
and contribute to the diversity that makes it desirable and attractive.
Benefit to Community: Provide uses benefitting the Town Center and community.
Financial Objective: Develop a financially viable project which maximizes downtown
investment.
Timely Completion: Complete the proposed project promptly.
Building Attributes: To make advantageous use of the prominent location along both
Main and Loto Streets by providing active street-level uses that generate positive
economic activity and enhance downtown vibrancy. The sample site plan provided on
page 6, along with additional examples below, depict just a few of the possible layouts
that could achieve this objective. Also, in addition to the building façade included on
page 6, shown below are building types and features that can help enhance the area
and be compatible with the downtown context.
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5. The Old Fire Station Property, owned by the City of Eagle Point, is comprised of tax lots
9700, 10000 and 10100 totaling approximately 1 acre of developable land in Eagle
Point’s historic downtown area.
The property is located mid-block, between Platt Street and South Royal Avenue, and is
in the very center of the downtown. Its downtown commercial zoning allows for a wide
range of commercial and mixed-use residential development options at the highest
density available in the city.
The existing wood-frame building was constructed in 1944 and used by the state
highway department for maintenance purposes until it was relocated to its current
location in downtown Eagle Point and renovated to serve as the City’s fire station. In
2001 it was replaced by a new station on another site for Fire District No. 3.
The building has not been listed on any historic registry; proposals may include the
removal of the existing building.
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View of the property from Loto Street
View of the property from Main Street
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6. In October 2013, the City Council authorized staff to hire local architect Dan Horton to
assist with preparation of site layout options and an example of a suitable building
façade, both shown below. Then, in May 2014 the City conducted a community
workshop to discuss potential uses and site planning for the property. Included in that
discussion was a sharing of ideas about goals for the property and suggested activities:
GOALS
• Increase development & activity within
the Downtown/Town Center
• Create a catalyst for additional future
Town Center development
• Increase revenue generating
opportunities and improve the tax
base for the City
• Visually/functionally integrate with &
enhance the Town Center
• Provide additional business & housing
opportunities in the Town Center
• Provide activities and services for
various groups
• Create a community gathering place
ACTIVITIES
• Retail Space
• Office Space
• Residential
• Community Use (multi-
purpose, meeting
space, etc)
• Parking
• Mid-Block Connectivity
• Open Space
• Pedestrian Access
• Indoor/Outdoor Spaces
Main Street Concept Elevation
ain Street
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7. Incorporated in 1911, the City of Eagle Point celebrated its centennial
birthday in 2011 and has been experiencing significant growth over the
past couple of decades as people have discovered this is a great place
to live, work, recreate, and retire. The vision for downtown Eagle Point
is to enhance and expand its role as a thriving center of the community.
Eagle Point’s Town Center
The City has played a key role in creating the Town Center’s most
important elements, including the 2011 construction of Centennial
Plaza in celebration of the City’s 100th
birthday (below and at right).
There is also a beautiful downtown park, sidewalks with street trees
and pedestrian scale street lights along Main Street, and a recently
established walking path along Little Butte Creek running through
downtown. The City adopted its “Town Center Plan” in 2007 to guide
downtown growth, and to establish
standards for development and
revitalization. A purpose of this Plan is
to promote development and public
improvements in order to create a
vibrant mixed-use commercial and residential district with
good jobs, desirable housing, and town center amenities.
If you are viewing this RFP digitally, the Town Center
Plan can be viewed by clicking on this link:
http://www.cityofeaglepoint.org/DocumentCenter/View/759. It’s also accessible on the
Planning Department’s Land Use page at www.cityofeaglepoint.org.
Gateway to the Lakes
Eagle Point is known as the Gateway to the Lakes as it sets the scene for tourists and
other visitors traveling east to view Crater Lake and the majestic natural wonders of the
southern Cascade Range.
Historic Place
Eagle Point residents have gone to great lengths to preserve
their history, and have a number of beautiful historic pieces
to show for their efforts. This includes
the 1872 working water-powered grist
mill (Butte Creek Mill shown at left),
with its original 150-year-old French-quarried grinding stones.
Across the street from the Mill are a series of turn-of-the-century
homes, and along Main Street there are three brick buildings
constructed in the early 1900’s which housed the bank,
confectionary store, and general store, and are now home to
modern businesses. And a 1922 covered bridge (shown above)
crosses Little Butte Creek along Main Street, between Royal and
Shasta Streets. The mill and covered bridge are on the National
Register of Historic Places and are popular tourist attractions.
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8. Agricultural Hub
During the gold rush days of the 1850s – before it was even
considered a town – Eagle Point was known for its rich
agricultural production and became the food basket to the
Rogue Valley. That regional importance was solidified in
1872, when the Butte Creek Mill (originally called the Snowy
Butte Mill) was built along the banks of Little Butte Creek.
The mill quickly became an economic attractor for the area,
with wagons lining the road to the mill waiting to have their
grain ground into flour. Today,
with a quickly growing population
approaching 10,000, Eagle Point
straddles Highways 62 and 140,
is close to I-5, and is only 10
minutes from the Jackson County/Medford International
airport and some of the best wineries in Southern Oregon.
Small Town Charm & Great Neighborhoods
Despite nearly doubling in size over the last decade,
modern day Eagle Point continues to be a great place to
live and raise children because of its small town charm,
excellent schools, parks
and open spaces, public
library (above/right) and its beautiful surroundings.
Along with a rich history and rural setting, Eagle
Point also boasts a world-class 18-hole golf course
(shown at left) designed by Robert Trent Jones Jr.,
attracting golfers and new residents from all over the
country. Lively community events like the best 4th
of
July celebration in southern Oregon along the
downtown Main Street (below) bring the community
out to enjoy and be part of this beautiful place.
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9. Not a Request for Competitive Proposals
This RFP is not a request for competitive proposals and is not subject to the Oregon
Public Contracting Code (ORS 279). This RFP in no way obligates The City of Eagle
Point to enter into a relationship with any entity that responds to this RFP, or limits or
restricts the City’s right to enter into a relationship with an entity that does not respond
to this RFP. In its sole discretion, the City may pursue discussions with one or
more entities responding to this RFP, or none at all. The City further reserves the right,
in its sole discretion, to cancel this RFP at any time, and for any reason.
Compliance with City Policies
To the extent that the City elects to enter into a relationship with an entity regarding a
development proposal, such entity shall be required to comply with the City of Eagle
Point policies in connection with any work undertaken on such proposal.
Public Record
Information provided to the City of Eagle Point in response to this RFP will become the
property of the City, and will be subject to public inspection in accordance with the
Oregon Public Records Law, ORS 192.410, et seq. If an entity responding to this RFP
believes that a specific portion of its response constitutes a “trade secret” under
Oregon Public Records Law (ORS 192.501.2) and is, therefore, exempt from disclosure,
the entity must clearly identify that specific information as a “trade secret.” Identification
of information as a “trade secret” does not necessarily mean that the information will be
exempt from disclosure. The City will make that determination based on the nature of
the information and the requirements of the Oregon Public Records Law.
City Self-Representation
The City of Eagle Point is self-represented for this transaction and will not be paying any
third party brokerage fees.
Payment of Proposal Costs
The City of Eagle Point accepts no responsibility or obligation to pay any costs incurred
by any potential or eventual proposer in the preparation or submission of a proposal, or
in complying with any subsequent request by the City for information, or participation
throughout the evaluation process.
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10. All complete and responsive proposals will be evaluated by the City. The evaluation will
be based on the information submitted along with related information the City requests
in analyzing the proposal. This RFP may lead to negotiations for the sale or lease and
development of the Property, a request for additional information (including potential
interviews), or cancellation of this RFP without selection of a development team. The
City expects evaluation of submittals to be completed by the end of July 2015.
The following criteria will be used to evaluate the proposals: Points:
Development Program & Design
The proposal advances the City’s development objectives.
Comments:
(0-20)
The proposal is consistent with zoning regulations and Town Center Plan.
Comments:
(0-15)
The proposed use enhances the Downtown and community as a whole.
Comments:
(0-15)
SUB-TOTAL
Development Team Capability
Demonstration of successful experience with similar types of projects.
Comments:
(0-10)
Concept plan, budget, and schedule demonstrate ability to follow through.
Comments:
(0-10)
Established partnerships with other entities needed to complete the project.
Comments:
(0-10)
SUB-TOTAL
Business Terms
Proposed terms maximize the long-term value and public benefits.
Comments:
(0-10)
Project is financially feasible and minimizes the City’s financial assistance.
Comments:
(0-5)
Proposed purchase price, schedule for conveyance and project completion.
Comments:
(0-5)
SUB-TOTAL
TOTAL
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