Taking smaller bites with PMP-Bite series - PMP Chapter 1 (the 4Ps)

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I was constantly overwhelmed by the 618 pager PMBOK guide. At the beginning of each chapter - as I saw the framework for that syllabus, my palms get sweaty. I dread the upcoming few hours of pouring over the dry notes.
These are the very reasons why I've create a PMP-Bite series. A compilation of 'small-bites' focusing on the more frequently asked topics, and delivered to you in 'bite-size'.

Here's Chapter 1 - the 4Ps!

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Taking smaller bites with PMP-Bite series - PMP Chapter 1 (the 4Ps)

  1. 1. maywongmeiching82@gmail.com my.linkedin.com/in/ maywongmeiching1May Wong, PMP taking a smaller Image courtesy of Serge Bertasius Photography / FreeDigitalPhotos.net BITEof PMP CHAPTER 1 PART 1 a PMP-BITE series
  2. 2. HELLO. Armed with more than 10 years of experience in marketing. Specializing in Project Management of activation campaigns, conferences, events & exhibitions. Bitten by the travel bug and an explorer at heart. Loves dogs. @mayscloset MAY WONG PROJECT MANAGER @ SHELL INTERNATIONAL
  3. 3. Part1 Part2 Part4Part3  Project  Program  Portfolio  PMO  Time  Cost  Scope  Resource  Quality  Risk  Functional  Projectized  Matrix  Product Lifecycle  Project Lifecycle 4’P’s Constraints Organizational Structure Lifecycle ONE CHAPTER taking smaller bites…
  4. 4. Part1 Part2 Part4Part3  Project  Program  Portfolio  PMO  Time  Cost  Scope  Resource  Quality  Risk  Functional  Projectized  Matrix  Product Lifecycle  Project Lifecycle 4’P’s Constraints Organizational Structure Lifecycle ONE CHAPTER taking smaller bites…
  5. 5.  4 1 s PART
  6. 6. PROJECT PROGRAM PORTFOLIO PMO a. b. c. d.
  7. 7. PROJECT a. PMBOK definition: A temporary endeavor (with a beginning & end date) undertaken to create a unique product, service or results. NO. It will escribe a situati and you’ll be asked to analyze it. Then you will be given multiple choices and you must select which choice described it best as a project/NOT a project. temporary create describe a situation analyze Will the exam ask : “What is the definition of a Project?”
  8. 8.  One time activity  Deliver product/service  With a start & end date  Heterogeneous team  Unique  On-going  Repetitive  Support product/service Homogeneous team PROJECT OPERATION  WHAT IS THE DIFFERENCE…
  9. 9. PROGRAM b. PMBOK definition: A program is a group of projects & activities managed in a coordinated way to obtain benefits not available from managing them individually. Projects within a program are related through a common outcome or collective capability New Communication Satellite System Integration System Design of ground station Launch of Satellite Design of satellite EXAMPLE PROJECTS PROGRAM
  10. 10. PMBOK definition: Projects, programs, sub-portfolio & operations are managed as a group to achieve strategic objectives. PORTFOLIO c. PORTFOLIO MANAGEMENT  Centralized Management  Achieve Strategic Objectives  Alignment with Organization Strategies  Prioritize resource allocation  Review Projects & Programs
  11. 11. PMO d. PMBOK definition: An organizational structure that standardizes the project related governance processes & facilitates the sharing of resources, methodologies, tools & techniques TYPES OF PMO SUPPORTIVE CONTROLLING DIRECTIVE Consultative Role Supplies templates, best practices, training, access to information & lessons learn. Project repository Control : LOW Provides support & requires compliance Adopt Project management framework & methodologies. Using specific templates, forms, tools. Control : Moderate Full Control Gains control by directly managing projects Control : High
  12. 12. PROJECT PROJECT PROJECT PROGRAM PROGRAM PROGRAM PORTFOLIO  THEIR RELATIONSHIP…
  13. 13.  A PROJECT MANAGER’S Image courtesy of Karen Duarte MEET PROJECT OBJECTIVES LEADS A TEAM INTEGRATES FUNCTIONS PERFORMANCE: ABILITY TO APPLY THE KNOWLEDGE KNOWLEDGE: PROJECT MANAGEMENT PERSONAL: CORE PERSONALITIES & LEADERSHIP QUALITIES INTERPERSONAL SKILLS COMPETENCIES ROLE WAIT! THERE IS MORE!
  14. 14. EXPAND IT!
  15. 15. HOW WELL DID YOU PAID ATTENTION? 1PART  4 s
  16. 16.  EXERCISE 1 i did say I love dogs…… Build a dog house Organize a dog hike Feed dog Win a dog obedience contest Which of these examples is NOT a PROJECT?
  17. 17. i did say I love dogs……  ANSWER Build a dog house Organize a dog hike Feed dog Win a dog obedience contest Which of these examples is NOT a PROJECT? This is an operation because it is Repetitive A support function No beginning & end date Not temporary
  18. 18.  EXERCISE 2 The following are characteristics of a project EXCEPT a. It has a definite beginning & end b. It is temporary c. It repeats itself every month d. It has interrelated activities
  19. 19.  ANSWER The following are characteristics of a project EXCEPT a. It has a definite beginning & end b. It is temporary c. It repeats itself every month d. It has interrelated activities
  20. 20.  EXERCISE 3 Some team members are unsure which of the many projects they are working on is the MOST important. Who would be the one determining the priorities between projects in a company? a. The Project Team should discuss & decide b. The PMO (Project Management Office) c. The Stakeholders d. The Project Manager
  21. 21.  ANSWER Some team members are unsure which of the may projects they are working on is the MOST important. Who would be the one determining the priorities between projects in a company? a. The Project Team should discuss & decide b. The PMO (Project Management Office) c. The Stakeholders d. The Project Manager
  22. 22. Part1 Part2 Part4Part3  Project  Program  Portfolio  PMO  Time  Cost  Scope  Resource  Quality  Risk  Functional  Projectized  Matrix  Product Lifecycle  Project Lifecycle 4’P’s Constraints Organizational Structure Lifecycle …coming soon Image courtesy of Master isolated images / FreeDigitalPhotos.net
  23. 23. QUESTIONS? FEEDBACK? YOUTHANK

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