Debi Wilcox, a registered parliamentarian and meeting management expert with eScribe created this template so that the Clerk's office staff can create their own training for the board/committee or Council

1. 3 Must Know Motions
for
Meeting Success

2. Let’s Get Started
Parliamentary Authority?
Robert’s Rules of Order,
Newly Revised

3. Three Key Goals
#1 Meeting Objective Achieved
#2 Minimum Amount of Time
#3 Good Process Followed

4. Explore the 3 MOTIONS to use for
meeting success

5. Then …

6. Confidence to Succeed
Photo: Lindsay Henwood

7. The 3 Must Know Motions

8. What is a main motion?
It is the basic form of motion whose introduction brings
business before the assembly.

9. What is an amendment?
It is a motion to modify the wording of
a pending motion.

10. An amendment is called a
primary amendment.

11. What is amend the amendment?
It is a motion to modify the wording of
an amendment.

12. Amend the amendment is called a
secondary amendment.

13. How do you modify a motion?
Add Strike Out Substitute

14. Let’s Review
1
2
3

15. Let’s check your
understanding

16. Steps to Handling a Motion
Photo: Lindsay Henwood

17. All motions start with the phrase, “I
move…”

18. Main Motion
‘I move to make a motion that….’
I move that we purchase 6 new office chairs for
the boardroom in the amount of $2,000.

19. Amendment
‘I move to amend the main motion by….’
I move to amend the main motion by striking out
6 and inserting 8.

20. Amend the amendment
‘I move to amend the amendment by…..’
I move to amend the amendment by striking out
8 and inserting 10.

21. Let’s Process a Motion in 6
Easy Steps

22. Photo: Lindsay Henwood
Step One: A member makes a motion
Step Two: Another member seconds the motion
Step Three: The Chair states the question (motion)

23. Photo: Lindsay Henwood
Step Four: The members debate the motion by obtaining the
floor
Step Five: The Chair puts the question to a vote
Step Six: The Chair announces the result of the vote

24. Let’s check your
understanding

25. Let’s check your
understanding

26. Ranking of Motions
Motions are arranged in a
specific order in which they must be
considered and acted upon..

27. 1
2
3

28. Photo: Lindsay Henwood

29. Photo: Lindsay Henwood

30. Voting on the Motion
Amend the Amendment (Passes)
• If it passes, it changes the amendment

31. Voting on the Motion
Amend the Amendment (Failed)
• If it failed, there is no change to the
amendment

32. Voting on the Motion
Amendment (Passes)
•If it passes, it changes the main motion

33. Voting on the Motion
Amendment (Failed)
•If it failed, there is no change to the main
motion

34. It’s a wrap on
3 Must Know Motions