1. 7 reasons not to conduct a Cost
Recovery Project
David Lyon
2. What is a cost recovery audit?
āThe theory of
marginal gainsā
3. What is a cost recovery audit?
Sometimes called āAnalysis and Reconciliationā
Core Services:
ā¢ Purchase ledger review
o Invoice level
ā¢ Contract compliance
o Devil in the detail
o E.g. temporary staffing review
4. How can the service be accessed?
ā¢ NHS Procurement Hubs
āAnalysis and Reconciliation frameworkā
ā¢ Typically ānon win no feeā
8. Purchase ledger review
āMorning Jane,
Potentially a very stupid question for youā¦ but do I just
send the sage stmt?
Or should I edit it first ā there are some PoAs and other
bits ā do we own up to these or just include the current
invoices/debt?
How was the apple jam? Did it set?
Alisonā
This is a real email from a supplier we were
copied into (names changed)
9. Purchase ledger review
Ginas big write off - I1401-1264314,548.52-Ā£
This is a real extract of a suppliersā
transaction listing
30. Any reasons to consider?
ā¢ Risk-free cash āgenerationā
ā¢ Create unbudgeted fund
ā¢ Preserve headcount
ā¢ NHS Transform āflagship projectā
ā Incentivise other areas to focus on efficiency
ā Demonstrate āgood citizenshipā and encourage
others in the organisation
32. About Meridian
ā¢ We work in partnership with our clients to recommend risk reductive process change
ā¢ Market leading audit/re audit recovery rates, backed by 10+ yrs. statistics/examples.
ā¢ Minimised overhead on your organisation through Meridianās litetouchTM data extraction
and audit review process
ā¢ Unparalleled library of customer testimonials
ā¢ All our people are permanent staff, no sub-contracting
o Guarantee of consistent quality of delivery
ā¢ Broad and deep expertise. Staff include ACA accountants, a former head of service at
Accenture, and others with big Consultancy experience.
ā¢ SME flexibility
For more than a decade, Meridian has worked with hundreds of
the UKās public sector organisations to maximise cost recovery,
cost reduction, cost mitigation and risk management.
33. Intrigued?
ā¦lets talk and see if it makes sense for you (if not, we will tell you why)
Meridian switchboard: 01727 829640
My mobile 07721 551901
david.lyon@recoveryaudit.com
35. A final word
I have been very impressed with Meridianās professional approach -
and their call on our services have been minimal. I have a 10/15
minute catch up call every 7/14 days. I would have no qualms about
recommending Meridian.
Russell Ward ā Head of Account Payable and Enablement, NHS Wales
Editor's Notes
I have worked in health and social care for over 25 years
Many changes and initiatives in that time driven from the top
The biggest change over that time is simply people doing everything a little but better
May just make a small but meaningful contribution
Good practice
Victor Kayam
Large corporates
Contact compliance itself splits
Also under CCS RM1037 frameworks
No requirement for an expensive procurement process ā simple call-off
Everyone thinks its all about duplicates
Typical %
Credits 60% +
Duplicates ā 25%
Vat 15% (NHS restricted)
Imagine credits are the apples on a tree
Low hanging fruit
High hanging fruit
Ensure you pick a consultancy that is prepared to go for the higher hanging fruit
Typically recoveries are not because of processing issues
They are because suppliers have credits that they havenāt told you about
Purchase ledger is a numbers games
All large organisations overpay their suppliers
% are small but amounts are meaningful
Might save headcount
Might fund another project
The cost is not doing it
Donald Rumsfeld
Accuracy rate is 99.95% to 99.99%
Just a numbers game
It can be light touch
Select your consultancy provider carefully ā get references!
Ask what you have to do and what the consultancy offers to do
Watch for false positives
This can be a real worry
We āsit in the clientsā chair
We never expose any individual or department
What we find is rarely due to avoidable errors or negligence
Look at the cost benefit analysis?
Employing 5 supplier statement reconcilers b a project review?
Supporting a council where they came under attack from a UKIP councillor
Actually you wont
Suppliers will write back credits after a time can be as little as 6 months!!
Vat will be lost for ever
You will never find some credits if you donāt do a project regularly
Cost benefit analysis
99.95%
Understood
Light touch
Aim for Ā½ hour of your time every week
Sensitive to timing
We sit in clients chair
Russell Ward
This has a different duration to that of the Gantt chart ā the chart looks at the live implementation phase of the project, whereas this graph gives indication of totality.
Deal with suppliers all the time
Mostly they want to do the right thing
Need to be polite
persistent
Deal with same suppliers for many clients ā used to dealing with specific clients