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Mccpta fall training 2012


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MCCPTA Reflections Fall Training

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Mccpta fall training 2012

  1. 1. MCCPTA Reflections Training Fall 2012 Presented by Melissa A. McDonald
  2. 2. MCCPTA Reflections Co-Chairs Chris McDermott Phone: 301-253-9059 E-mail: Melissa McDonald Phone: 240-654-4855 E-mail:
  3. 3. What is Reflections? The program offers students the opportunity to create works of art for fun and recognition. Students in preschool through grade 12 are encouraged to submit works of art in six areas: Literature Visual Arts Musical Composition Film Production Photography Dance Choreography
  4. 4.  In its 40+ year history, the program has encouraged millions of students across the nation and in American schools overseas to explore their artistic talents. The Reflections Program was started in 1969 by then Colorado PTA President Mary Lou Anderson.
  5. 5.  Each year, the Reflections Program challenges students to create art that relates to a specific theme. Themes are selected from thousands of ideas submitted by students to PTA’s Reflections Program Theme Search. This year’s theme was submitted by Kate Eldredge of Braun Station Elementary PTA in San Antonio, TX.
  6. 6. 2012-2013 Reflections theme is:“The Magic of a Moment…”
  7. 7. To learn more about Reflections:  (Please join this listserv as it is our primary form of communication)  (State Reflections website) (Note: use forms on MDPTA website)  (National Reflections website)  (National Reflections website)
  8. 8. Reflections Yahoo Listserv Most of our communication is via e-mail and the Yahoo listserv – please join today! Local Reflections Chairperson and PTA President are asked to join the listserv: MCCPTA
  9. 9. Categories Visual Arts Photography Literature Dance Choreography Music Composition Film Production
  10. 10. Divisions Primary: Grades preK-2 Intermediate: Grades 3-5 Middle/Junior: Grades 6-8 Senior: Grades 9-12
  11. 11. New this year: Special Artist DivisionA non-graded division limited to students whosephysical, cognitive, or mental health challenges meet the guidelines set forth in the ADA.See pages 3, 6, and 38 in the local chair guide. More information to follow…watch listserv!
  12. 12. Ways to implement a Reflections program at your school:  Publicity  Judging  Paperwork
  13. 13. MCCPTA Reflections:2011-12 Visual Arts & Photography Award of Excellence Winners Photography & Visual Arts Award of Excellence Recipients “Diversity Means…” MCCPTA REFLECTIONS 2011-12
  14. 14. Reflections Art ProgramPUBLICITY
  15. 15. Get the Word Out! Let all of your school’s teachers know about the program  Via E-mail  Leave flyer in mailbox  Speak directly to the teachers at a staff meeting Announce in the school’s newsletter, morning announcements, web site, Listserv, etc. Hang posters in your school
  16. 16. Reflections Logo
  17. 17.  Customizableflyers available for your use!(Check – members only section - for this year’s poster)
  18. 18. On the reverse, include details of your school’s program:•Deadline for submission•Where to submit (drop off in workroom/media center, main office, etc)•Details for submitting (very important to have a signed entry form attached)•Date of showcase & reception•Chairperson’s contact information
  19. 19. Helpful Suggestions E-mail Student Guidelines Packet directly to parent when you are able to do so; Leave a stack of flyers in a convenient place for students to pick-up themselves (in the media center, for example); Post the Student Guidelines and official entry form on your school or PTA website;
  20. 20. Helpful Suggestions Shrink wrap visual arts and photography submissions* Mount artwork on foam core or stiff poster board (but do not exceed maximum dimensions) *rolls of shrink wrap available at Michael’s
  21. 21. New Requirements Include this important information on cover of the Student Reflections Packet:  Maximum dimensions of artwork  Filetype and length maximums – DVD /CD entries not recorded in stated format WILL NOT BE ACCEPTED
  22. 22. New Requirements, continued official entry forms –  Signed REQUIRED and artist statement –  Title REQUIRED PTA section –  Completed REQUIRED
  23. 23. New Requirements, continued Completed Parental Consent Form – must be included or entry WILL NOT BE ACCEPTED Follow packaging and labeling details PRIOR to submission to MCCPTA –improperly packed entries WILL NOT BE ACCEPTED No exceptions will be made to any of the new requirements!
  24. 24. Learn New Online System
  25. 25. Reflections Art ProgramJUDGING
  26. 26. Judging Each PTA Reflections chairperson is responsible for securing judges of their own local contest Helpful to find judges that work with children and understand their levels of ability Judge may use this form (see page 17 in Local Chair Guide):
  27. 27. MCCPTA 2011-12 REFLECTIONS PROGRAM JUDGING SHEETTheme: “Diversity Means”GRADE DIVISION ARTS AREA___ Primary, Pre – 2 ___ Dance___ Intermediate, 3 – 5 ___ Literature___ Middle, 6 – 8 ___ Musical Composition___ Senior, 9 – 12 ___ Photography ___ Visual Arts ___ FilmJUDGING CRITERIAInterpretation of Theme: How closely the piece relates to the theme, based on the artworkitself and the artist statement. Total points=20Artistic Merit/Creativity: How creative and original the piece is in its conception of thetheme and its presentation. Total points= 10Mastery of Medium: The level of skill demonstrated in the basic principles/techniques ofthe arts area. Total points=10Maximum Total Points = 40 Name of Interpretation Artistic Mastery of Total Points Comments Entry of Theme Merit/Creativity Medium for Student
  28. 28.  Judges should not be from your own school –MUST conduct blind judging (judge cannot see the name of the student).
  29. 29.  With a Post-It note, cover up name of student if it is on the front of the artwork. Judges should not be able to identify student’s work
  30. 30. Thank the Judges …a few ideas Barnes & Noble, Panera Bread, Michael’s, Starbuck’s gift cards PTA Reflections lapel pin to each judge School SWAG Certificate of Appreciation
  31. 31. Reflections Art ProgramPAPERWORK
  32. 32. Official Entry Form The PTA section MUST be completed – including all of the dates requested. Entries will not be accepted at the MCCPTA office if entry form is incomplete and/or your PTA is not in good standing with MDPTA. No exceptions.
  33. 33. Please Note! Local PTAs must be in good standing with Maryland PTA by January 1, 2013 in order to participate in MCCTPA Reflections. No exceptions. Details are outlined in the chairperson guide- please read the document carefully before implementing your local program. Contact Chris or Melissa with questions!
  34. 34. To Be In Good Standing: Membership Dues must be paid Bylaws must be current Insurance must be paid IRS form 990 must be filed.
  35. 35. Entry Form – MUST HAVES Each submission must have a completed and signed official entry form – NO EXCEPTIONS Each submission must have a title and a mandatory artist’s statement - NO EXEPTIONS Each local PTA must have a completed PTA Registration Tool included with their winning entries – NO EXCEPTIONS
  36. 36. Please Note! There are NO EXCEPTIONS to any and all of the mandatory requirements as outlined in the Local Chair Guidelines. MCCPTA cannot accept any entries that do not adhere to the requirements.
  37. 37. Please, please read guidelines carefully and ask questions!Remember we are all volunteers tryingto make this a successful program for our students.
  38. 38. Forms & Paperwork All forms must be completed and included with the artwork moving up to the council level judging. Check for online forms on the MDPTA website under the Reflections tab: Once available, they will also be uploaded onto the MCCPTA yahoo group site.
  39. 39. Deliver to MCCPTA Office Entries should be dropped off during these dates/times. Monday, December 17: 10am-1:30pm Tuesday, December 18: 10am-1:30pmWednesday, December 19: 10am-1:30pm Thursday, December 20: 10am-12pm
  40. 40. MCCPTA OFFICE  2096 Gaither Road, Suite 204 Rockville, MD 20850 (301) 208-0111 Office Hours: 10am -2pm M-F Office Manager: Pam LoebachEntries will not be received after December 20th. Please call ahead before dropping off entries.
  41. 41. All documents will be availableon the MDPTA website and/or the Yahoo listserv and
  42. 42. Reflections Art ProgramAWARDS CEREMONY
  43. 43. Awards and Recognition Ceremonies Local (school ) level – top 3 in each age division and arts category division move up to county level MCCPTA (county) level- top 3 in each age division and arts category move up to state level MCCPTA Showcase & Awards Ceremony mid - March 2013
  44. 44. Maryland PTA AwardsMaryland PTA will honor its winners as follows:Outstanding Interpretation of Theme -- Certificate, Ribbon,Trophy, 3 Complimentary tickets to the Awards Dinner inJuly and $100Award of Excellence – Certificate, Ribbon and $75Award of Merit – Certificate, Ribbon and $50Up to ninety entries will be recognized with monetaryawards: 30 Outstanding Interpretation of Theme, 30 Awardsof Excellence and 30 Awards of Merit (one award per artscategory per age division).
  45. 45. Local (school) level awards Local award ceremonies and recognition are the responsibility of the local Reflections chairperson. It is recommended that each student receive a participation award, and those that move forward to the county level can be awarded appropriately. Be Creative!!
  46. 46.  We have used Wholesale Medals and Crown Trophy, and have had good service from both companies, but you may use whomever you wish. The national PTA web site offers Reflections awards : (click on PTA store link)
  47. 47. Examples of Awards Lapel PinsStickers Medals
  48. 48. Example of SKR’s Certificate: Certificate of Excellence This certificate is awarded to Student’s name In recognition of your 2007-2008 PTA Reflections literature Entry “I Can Make a Difference by...” Christopher Wynne, Principal, Dr. Sally K. Ride Elementary School Melissa A. McDonald, Reflections Chairperson Date
  49. 49. Showcase & Reception Ideas Hang a Reflections ‘gallery’ in a hallway near the site of your awards ceremony (such as the media center) two weeks before the reception, so that all students and teachers will be able to view the submissions. Tie it in with a PTA meeting: Reflections Showcase & Reception held directly after a brief PTA meeting in early December.
  50. 50. Other Ideas for Award Ceremonies At WLES, the submissions were hung in their gallery (main hallway) a few weeks before their reception. The judges did their judging at the school. WLES held a reception in Media Center one evening in mid-December. Each child introduced his or her art piece, and received certificate & pin. Clarksburg ES had an award ceremony in the morning and included breakfast.
  51. 51. Still More Ideas for Award Ceremonies Pizza party at lunch time – Great for high school students. Hang artwork and awards in your school’s media center for a few weeks so that the entire school can see the entries. Use your imagination & make it your own!
  52. 52. MCCPTA Reflections Awards Ceremony & Gallery All local Reflections chairpersons are on the MCCPTA Reflections Awards Ceremony committee – thanks in advance for your time, energy and support!  Event details TBD – watch the listserv for information!
  53. 53. Join our Yahoo! Group Lots of useful (and important) informationis posted there – this is our primary form of communication - please join!
  54. 54. Have fun with your program – the quality of the kids’ work will amaze you!
  55. 55. Questions ??