This document summarizes a project to improve the process of tracking concrete deliveries and quantities at a construction site. Currently, concrete suppliers provide delivery tickets on site that are then collected, recorded, and confirmed by various departments, which leads to delays, errors, and wasted time. The project aims to reduce the time to confirm tickets from 9 days to 1 day by creating an online database accessible to all departments for real-time data entry and reporting of concrete quantities. A web application will be developed and staff trained on its use to streamline the process and eliminate issues like lost tickets, duplicate entries, late reporting, and incorrect data.

1. 8 October 2016

2. Business Case
Structure department at BEGP Route 6 Project is ordering the concrete from supplier in daily basis by sending the
report of concrete order for the following working day.
Supplier provides the concrete delivery ticket on site to the related department.
Related department accept and sing the ticket that shall send it to the office engineer. Structure office engineer
keep the record and request the approval of delivery concrete tickets from other departments.
Problem Statement
In the monthly basis Structure department prepare the list of the quantity of poured concrete and send it out to
the related departments for confirmation of the tickets. 80% of delivery tickets are being accepted late by the
departments in the daily basis and some of them are being lost. COPQ of controlling and correcting this ticket in
the end of the months is taking app. 9 days.

3. Project target is to reduce the waiting time from 9 to 1 day
Lead Time = 9 Days
Process Time = 681 min = 1.2 Days
GAP = 9 days - 1.2 days = 7.8 days
11 hrs x 60 = 660 mins
660 mins - 60 mins - 30 mins = 570 mins (Available Time)
Available Time on 1 Working day
Working Time : 11 hrs
Lunch Break : 60 mins
TPM Breaks : 30 mins

4. Accept the Concrete
Delivery Ticketon Site
Pour the Concrete
Send the Concrete
Delivery Ticketin the
Office from Supplier
All Related Departments
enter the DeliveryTicket
on Database
Verify the Concrete Tickets
Data
Prepare Monthly QTY
report & IPC
Not taking the Ticket
Redirecting the mixer on
the Way (Correction on
Ticket Paper)
HILL not approve the
concreting. (Sending the
Concrete to another
Dep./Location)
Loss of Ticket
Sharing of Concrete
between Department
Pouring other than ticket
location between
Department
Incorrect Reporting (on
Purpose/not)
Late Reporting
Human Error
Tickets that are not
deliveredto office
Late Reporting
Multi Entry by
Departments
Human Error
Late Verify
Incorrect Verification
(Unassigned Tickets)
Multiple Verificationof
Departments
Late Reporting
STEPS
ISSUES
Incorrect
Report Incorrect Report Incorrect Report Incorrect Report
Late ReportingLate Reporting
Unnecessary
Workload
Incorrect Report
Late Reporting
Unnecessary
Workload
Late Reporting
Incorrect Report
EFFECTS

7. 8 or
9 ?

8. Solution Single Database for all departments Web Application
Improvement
Action
Online database that will enable
data entry on Site during ticket
delivery process and all construction
departments will be able to follow
the concrete quantities.
Project will assign the programmer
from the project to implement the
required web application.
Training
Provide training for usage of Web
Application
Provide training for usage of Web
Application
Target
Completion Date
30-Nov-16 30-Nov-16

15. This application will enable:
• Data entry
• Data verification
• Display listing of concrete tickets
• Extract (e.g. excel file) different type of quantity reports
• Transparency of concrete quantity
• Fast Review
Thus, we will be eliminated:
• Multi entry by departments
• Human Error at verification
• Human Error at database process
• Loss of ticket
• Late Reporting
• Not taking the ticket
• Late verify

16. Name Role
Fatih Kurt Champion
Valbon Kizolli YB Candidate
Hira Bujari Six Sigma BB
Eyup Can Tabanli Team Member
Caglar Firat YB Representative
Serkan Harmandar Team Member
Questions and Comments?