2. Training of Trainers Topics
• Managing Your Session
• Principles of Non-formal Adult Education
• Preparing Your Presentation
3. Guidelines
We will start on time
We will end on time, or early
We will have one 15 minute break–please return
promptly!
4. The Why
“…you need to always be improving and
investing in yourself. Make a plan to develop
skills and experiences that are broadly useful
to potential other jobs. Writing skills, general
management experience, technical and
computer skills, people smarts, and
international experience and language skills
are examples of skills with what we call high
option value – that is, they are transferable to
a wide range of possible options.”
Reid Hoffman and Ben Casnocha, Permanent beta: Why Your Career is a Work in Progress, May 9, 2012
5. Pick Your Topic
Take a moment to select your topic of interest.
You will use this topic during our exercises today.
6. Topics…
1. Managing Meetings
2. Project Design/Strategic Planning
3. Action Planning
4. Monitoring and Evaluation
5. Marketing/Changing Behavior
6. Personal and Professional Goal-Setting
7. Giving and Receiving Constructive Criticism
8. Time Management
9. Proposal Writing
10. Identifying Strengths
7. Managing Your Session
• Defining Your Goals
• Selecting Participants
• Develop Your Agenda
• Time Management
• Content
• Closing Your Session
8. Defining Your Goals
A Goal should be SMART!
S – Specific
M – Measureable
A – Appropriate
R – Realistic
T – Time-bound
9. Building Your SMART Goals
Specific is descriptive – it paints a picture of
the desired result!
10. Building Your SMART Goals
Measureable means you can describe a change
that has occurred:
what do things look like now?
what will things look like when you are
finished?
11. Building Your SMART Goals
Appropriate is the right thing at the right time
by the right person:
Is this something that will
benefit the group?
Do we have time? Do other
things need to be done first?
Do I have the skills and
passion for this subject?
12. Building Your SMART Goals
Realistic is something that can be done with the
time and resources that are available:
Do you have everything you need?
What can you do with what you already
have?
13. Building Your SMART Goals
Time-bound means there is a definite time:
To Begin
To Do Each Step
To End
14. Activity
Take a moment to answer the questions:
• What do I hope to accomplish with my
presentation?
• What will participants know, or be able to do
by the end?
Specific, Measurable
Appropriate, Realistic
Time-Bound
15. 15 Minute Break!
• Please return promptly in 15 minutes so we
can continue on time…
17. Selecting Participants
Answer the questions:
Who should come and why?
Who might benefit or be interested?
Who can share with others?
Who do others recommend?
18. Selecting Participants
Make a list
Invite early – ask attendees to RSVP
Send the agenda – give a courtesy
reminder of your meeting
19. Develop Your Agenda
Make a list of:
Expected Attendees then…
Your SMART Goals and…
Main Themes with…
Approximate Times for each subject
If anyone is presenting with you, name the
presenter on each section of the agenda
21. Sample Agenda
Subject: Training of Trainers – “Managing Your Session” Agenda
Time: 8:30-10:30, April 2, 2012
Location: ACMS-Bamenda Conference Room
Attendees: ACMS-Bamenda Staff and Consultants
Presented By: Kiyomi Appleton Gaines, Peace Corps Volunteer
Objective: Present an overview of how to prepare and develop a training session
Approximate Time Topic
8:30-9:00 Welcome and Getting Started
Introduction of Topics and Guidelines
Selecting a practice topic
Building SMART Goals
Activity
Thinking about the WHYs of your topic
9:00-9:15 Break
9:15-10:20 Selecting Participants
Develop Your Agenda
Activity
Make a Sample Agenda
Developing Content
Closing Your Session
10:20-1030 Questions
24. Time Management
What are the standards of good time
management?
Begin on time
Stick to the agenda
End on time – or early!
25. Time Management
How to manage your time:
Keep a clock, watch, or cell phone in sight!
Ask someone to help
Plan your presentation to take no more than
75% of your time!
26. Time Management
Also…
Send your agenda
Remind participants
Respect break times
Skip or edit sections
27. Time Management
Lastly…
Leave time for questions and clarification
Write down any topics that are not on the
agenda – and agree to discuss them later
28. Content
Stick to your agenda
Emphasize and repeat key points
Encourage participants to take notes
Use activities
Have participants develop an action plan
Leave time for questions after each section
29. Closing Your Session
Ask what questions participants have
Review action items or assignments
Agree on a time to discuss other issues
Thank participants for their time
32. Thank you for your time!
kappletongainespccam@gmail.com
Kiyomi Appleton Gaines
NGO Development Volunteer
Peace Corps Cameroon – 2011-2013
Editor's Notes
These are the topics we’ll cover this week. Today we will be talking about Managing Your Session
We have some guidelines to help our session run smoothly and keep us on track. We will check our watches or cell phones before each break and make note that we should be back here, in our seats, in ten minutes.
This does not have to be the topic you finally present on, and you can share a topic with someone else and work in a group today, or you can work on your own.
Go with your first instinct and write down whichever topic sounds interesting to you, or that you would like to learn more about. The sessions this week are going to talk in general terms about developing your training program, not about each of these individual topics, but this will give you a specific focus to think about as we go through our program.
So today we are going to talk about Managing Your Session.
Who has heard of this term before? Can anyone give me an example of a SMART Goal? Next we’re going to define what each of these characteristics means.
Everyone think of one goal. We don’t have time to hear them all, but just hold one in your mind and think about, is it specific? Who can tell me something specific you’d like to do this week?
A goal is measurable if it tells us where we want to go, and how we will know when we’ve gotten there. How can we measure the goal we’ve chosen?
Who will benefit and how? When should we begin? How will we prioritize each step? Is there someone else we should include in the process?
So, if I don’t have a resource, do I have the time and money to get it? Or do I have something else that will produce a similar result that I can use instead?
So I will chose a day, and then a time of day, and I will decide to begin in order of priority.So then what does our SMART Goal look like? Instead of, (example), we will (SMART example).
Take a few minutes to write some SMART Goals. Think about these questions in relation to the topic you selected earlier.
When thinking about who should come to your presentation, these are the kinds of questions you want to also be thinking about. You were asked here today, because we did an organizational assessment and found some areas of weakness, so the presentations this week are going to help you find some solutions for strengthening the office, and sharing those solutions. We all have an interest in the office succeeding, even if every minute of every meeting isn’t always interesting to us. Are there people in a better position to reach people who need your information? When talking about your presentation, are there people that others say would benefit?
Once you have answered those questions, make a list. Invite people at least a week early, and ask them to let you know if they will attend, if your session will not be during usual work time and in the usual work space. Ask people to let you know if they are coming so you can be prepared. Send your agenda at least a day before, so that your participants can be prepared. This will also be a reminder of your session.
Once you’ve defined your SMART Goals you should start to see the main themes you want to discuss. Your main themes are the things that you will want to give the most time to.
In the US we call these newspaper questions.
Take a few minutes to use your SMART Goals to identify your main themes. Everyone should make their own agenda, but if you’re working in a group, write down who will present each topic, and write down about how long each topic should take. This is just practice, so if you’re not sure about anything, it’s okay to use your imagination.
This means that for an hour long presentation, your material should take up only 45 minutes.
Send your agenda - at least a day ahead of time so participants can come preparedRemind participants - the day beforeRespect break times – to allow reflectionIf you go over time - you must skip or edit another section, but not break times!
Content is the information contained in your presentation. These are the main topics you want to cover.
