The document discusses various aspects of office workspace design, including what constitutes an effective workspace, types of working environments, office areas and modules, lighting, and new trends in office design. An effective workspace is described as being unified, secure, and simple. It brings together applications and resources across devices and locations. Various working environments are outlined such as 9-to-5, flexible, degrading, competitive, and collaborative. Office areas discussed include secretarial offices, reception areas, open spaces, conference rooms, and archiving. New trends in office design focus on dynamic and flexible layouts, private pods, natural light, blending old and new design elements, and using technology for safety.

1. BY: KIRTI GARG
B.VOC[ID]
4TH SEM
- AN INTRODUCTION

2. WHAT IS A
WORKSPACE??
A workspace is a technology
framework that brings together all
the applications, tools, and
resources needed to get work done
and collaborate securely,
personalized for every individual in
a digital world.
It meets the needs of the
modern hybrid workforce by
enabling work to get done
anywhere on any device—unifying
and enhancing app delivery, access
control, and security while
removing friction and context
switching.

3. What characterizes an
effective workspace?
A successful workspace is one that unifies, secures, and simplifies
work.
UNIFIED by bringing together reliable access to applications of
all types, including Windows, web, SaaS, and mobile apps, as
well as all work resources and workflows across any work channel
or location—in the office, on the road, or at home.
SECURE by protecting the data while maximizing user
experience. It includes security features such as single sign-on
(SSO), multi-factor authentication, secure browsing, and a zero
trust framework.
SIMPLE by providing an intelligent experience that uses
automation to guide and streamline work execution. This
empowers employees and teams to be productive and engaged
by removing friction and busy work so they can perform at their
best.

4. TYPES OF
WORKING
ENVIORNMENT

5. THE 9-TO-5
ENVIRONMENT
 When people think about what defines a work
environment, the traditional 9-to-5 is often where the
mind wanders.
 It’s the day that begins with going into the office at 9 in
the morning and leaving when the sun sets at 5. This
continues for a five-day workweek.
 A company that employs a 9-to-5 schedule is usually
strict about other aspects of work-life, such as dress
code and a specific protocol for handling workloads.
 Although this is one of the most common work
environments, it’s a difficult schedule to keep.
 Most people who work in the 9-to-5 often prefer an
alternative because it doesn’t allow much room for
individual employee contribution.

6. THE FLEXIBLE
ENVIRONMENT
 The flexible work environment is the polar opposite of the
traditional 9-to-5.
 It gives employees the freedom to customize their work
schedule, hours, and space however they like, as long as
they get their work in on time and well.
 This type of work environment focuses on the fact that
each employee is an individual who knows for themselves
what work environment works best for them.
 The flexible work environment may sound like perfection,
but it requires employees to have a great deal of self-
discipline.
 If you’re unable to accomplish all your work without
having a supervisor watch you, a flexible work
environment probably isn’t the right fit for you.

7. THE DEGRADING
ENVIRONMENT
 A degrading work environment focuses on getting the
best productivity out of its employees by scaring them
into submission.
 Rather than discussing poor behavior or a decline in work
quality to further mutual understanding, they implement
punishments to discourage this.
 A degrading work environment does not recognize its
employees for their accomplishments.
 This creates a system of workers who are putting forth
maximum effort in the hopes that they don’t get
penalized. While this may work for a short amount of
time, it quickly leads to high employee turnover.

8. THE COMPITITIVE
ENVIRONMENT
• Most people are familiar with the feeling of competing
with their peers for the achievement of first place.
• In a work environment, this often occurs in the form
of offering raises, promotions, or other incentives to the
highest performing employees.
• The competitive work environment does foster a sense of
urgency to excel in some team members, but it can make
others crumble under pressure.
• Depending on the industry, a competitive work
environment is implemented to weed out these
individuals who won’t excel under the stress of
competition.

9. THE COLLABORATIVE
ENVIRONMENT
 A collaborative environment uses each employee’s
unique strengths to off-set the team’s inevitable
weaknesses.
 In this type of work circumstance, the employees of a
company see themselves as a cohesive unit and function
as one to create the best outcome.
 Collaborative environments function well because they
requires a lot of strong communication, which creates a
space for open dialogue between employees and their
supervisors.

10. OFFICE
AREAS

11. OFFICE MODULES & AREAS:
One & two person office (cellular office), Secretarial
office, Reception & Waiting area. Open space
office, Call center, Archiving, Conference room &
Seminar, Workshop

12.  The Secretariat is the heart of every
company. This is where we put special
emphasis on freedom of action in the
field of information management,
documentation and tools necessary to
work in this position. It combines
elements of accessibility and privacy.
The competent organization of this
area can compensate for both
functions.
SECRETARIAL OFFICE

13. First representation of the company.
Focal point of the corporate identity.
The company’s culture is manifested
and represented to staff members and
visitors.The reception: a successful
profile depends on the first impression.
The reception is a place of first contact
with the client’s organizational culture.
Regardless of which occupies an area
must meet the same function - to be
properly organized, which give the
possibility of cooperation with other
organizations so that customers quickly
and efficiently receive reliable
information.
RECEPTION AND WAITING
AREA

14.  Open Space is a
multi-purpose area.
The organization of
such an area
requires an analysis
of its place in the
structure of the
company..
OPEN
SPACE

15.  The conference
room is an area
of meetings of
various kinds..
CONFERENCE
ROOM

16. LIGHTI
NG

17. LIGHTI
NG
Lighting is one of the best, and easiest, ways to improve the office
environment. The challenge is that office lighting plans must be cohesive and
effectively illuminate different types of spaces that coexist under one roof: the
reception area, open office space and private offices of varying sizes. It must
represent and reinforce the corporate image. that enhances the feeling of well-
being and productivity of the office staff.
•Create a flexible lighting plan that enables employees to perform tasks
comfortably, effectively, and safely.
• Allow a comfortable transition from space to space.
• Design a lighting plan for long-term employee comfort, with a proper balance of
energy savings and lighting quality.
• Integrate and control daylight to improve employee morale and cut energy costs.
The primary function of lighting in the office space is to support work. It effects the
ambiance in the office; it effects how employees, clients and customers view the
company and it’s image

18. TYPES OF LIGHTING
USED IN OFFICE

19. LIGHTI
NG
 Light temperature
Warm light makes a space feel smaller, more
comfortable and familiar, where
cooler light make areas appear more spacious.

20. NEW
TRENDS

21. CREATING DYNAMIC
OFFICE LAYOUTS
It’s official: cubicle farms and rigid partitions are out. Modern design
elements are beginning to feature more dynamic spaces that can be
easily adapted to fit the needs of an ever-changing workforce.
Since many people have spent at least part of the last two years in
social isolation, the best way to foster more collaboration and
teamwork amongst your employees is to ensure that your space is
versatile enough to accommodate a variety of interactions with
colleagues

22. EXAMPL
E

23. ADD PODS TO OFFICE
SPACE
As many businesses adopted an open concept office design, flexible
workspaces and “pod” style layouts became more popular. In the times of
social distancing, they proved to be especially useful, but even in post-
pandemic office environments, they are perfect for adding an element of
privacy to open spaces.
When employees are in the office, they often seek out safe and confidential
places to work in. As remote workers return to the office and the number of
employees in the workforce continues to fluctuate, employees may find
themselves without a sense of belonging in their office. This is where pods
come in.
Many of these pods feature small private spaces with enough room to work
alone or with a small group, as well as soft seating and outlets for laptop
charging. Some pods are even soundproof so that employees may hold
meetings and talk to one another in a convenient, secure manner.

24. EXAMPL
ES

25. INCORPORATE MORE
FLEXIBLE FURNITURE
If pods are unsuitable for your office space, consider adding
furniture that can easily adjust to the needs of your workplace.
Rather than large tables and fixed chairs, opt for smaller tables and
chairs with wheels that can be pushed together during times of
collaboration, and then pulled apart later for independent work.
This workplace design is incredibly popular in small office spaces in
the post-pandemic era, as most employees are more conscious
about health and safety in their office environments.
This flexible office design not only allows your workforce to feel safe
and comfortable in their offices but also to modify their space for
ideal levels of productivity.

26. EXAMPL
E

27. VIEWING COMMERCIAL SPACES
AS A HOME AWAY FROM HOME
Especially after spending the last two years in and out of
home offices (which may or may not have felt like an office at
all!), it is essential for the success of your business to create a
pleasant office design for employees and clients alike.
Basically, you want everyone to feel as though they are in
their own home. There are many ways to go about this and
every workplace is different. But the key is to find a balance
between comfort and rationale that works perfectly with your
brand.

28. EXAMPLE
S

29. CREATE MORE
NATURAL LIGHT
Exposure to daylight has been scientifically proven to increase our well-
being and mood. It also brightens rooms and makes the office feel
bigger and more spacious. So it goes without saying that adding more
natural light to your building can benefit your office environments
tremendously.
Sometimes, it’s as simple as moving furniture away from windows to
allow for more sunshine to illuminate the space. However, in
commercial spaces with fewer opportunities to embrace the daylight,
you can create the illusion of natural light with well-placed mirrors or a
warm colour scheme.
No matter what works best for your office space, adding more natural
light is key to a more comfortable, homey office environment that will
surely boost productivity and morale in your office.

30. EXAMPL
ES

31. COMBINE OLD AND NEW
DESIGN ELEMENTS
Trends are like the weather; they come and they go. So no matter if
your organization is a brand new start-up or a company with an
established reputation, you may consider creating a fascinating mix of
past and present by incorporating modern and vintage design trends.
One trend that is coming back in style is the wooden office fixtures of
the 1960s. Other modern “old” styles include brass, industrial-style
metal, and stone. Even if it’s impractical to redesign the entire office
from wall to wall, complementing your interior design with some
wooden coffee tables or brass art pieces can spark interest in your
clients and creativity in your employees for years to come.

32. EXAMPL
ES

33. USING TECHNOLOGY TO
CREATE SAFER OFFICE
ENVIRONMENTS
Investing in automated light switches and taps in your new office space
was already a key feature of modern office design before the pandemic,
but now this technology has become essential for health and safety.
Wherever possible, make sure you are limiting the number of surfaces
that your employees and customers need to touch to interact with your
space.
Voice recognition technology and mobile apps is a useful tool for
reducing the amount of physical contact in the office. However, one
popular alternative is voice recognition. Imagine: planning meetings and
making task lists could be as simple as asking Alexa to do it for you.

34. EXAMPL
ES

35. BIOPHILIC OFFICE
DESIGN
Many offices are starting using plants more generously because of
their positive effects on employee well-being.
“The Global Impact of Biophilic Design in the Workplace”, a 2021 study
from Human Spaces, found that workers in offices with natural
elements, such as greenery and sunlight achieve;
- 6% more productivity
- 15% more creativity
- 15% higher levels of well-being
Sometimes rooms lack windows or good illumination, so introducing
greenery can add an element of nature and bring the outdoors inside.
One way to do this in your space is to learn about and prioritize
biophilic design elements.

36. EXAMPL
ES

37. FINAL
THOUGHTS
The pandemic has definitely shifted our perspective on office design
trends over the last two years. In these times of change, the spaces that
we work in every day should work for us, too. Whether you have
decided to do a complete overhaul of your work environment or make
only a few minor adjustments, keeping these design trends in mind will
enhance your workplace and maintain the happiness and healthiness of
your workforce.

38. THANK
YOU