Ken Oldenburger CV 2017 Jan

Ken Oldenburger
870 Old Esquimalt Road, Victoria BC V9A 4X2 email: koconsult@shaw.ca
/Cell: 250-881-1237/250-889-1992 GST# 883643413 RT001 WCB # 698316-AA
Ken Oldenburger CV 2017 Jan.docx
Records Management and Information Governance Experience
For the past twenty years, I have provided information governance and records management
services to various organizations. The majority of my work has been with the BC Provincial
Government and local governments; however, I have also worked with other provincial and
territorial governments, First Nations, universities and private corporations.
My experience involves most aspects of information governance, including: filing; archiving;
developing information governance policies and procedures, preparing records retention and
disposal authorities; managing a records management program; designing or amending and
implementing various Records Classification and Retention Schedules (RCRS), including
provincial Operational Records Classification Systems (ORCS) and Administrative Records
Classification System (ARCS), Local Government Management Association of BC (LGMA) RCRS
and custom designed RCRS; conducting training sessions in filing, in RCRS theory and practice,
and in the use of the records management systems.
I hold a Bachelor of Arts and Science degree (English and Physics, 1991) and a Master of Arts
degree (English, 1994). I am certified in Generally Accepted Recordkeeping Principles®. I am a
founding member and past-president of the Vancouver Island Chapter of ARMA (Association
of Records Managers and Administrators). I have given records management seminars locally,
provincially and nationally.
Clients, Projects and Tasks
District of Tofino December/16 - current
* Draft functional, electronic oriented RCRS
Strathcona Regional District December/16 - current
* Develop Records Management Policies and Procedures
Yukon Government December/16 - January/2017
* Draft RFP for EDRMS
Cowichan Valley Regional District October/15 - current
* Review current records management program, provide Recordkeeping
Principles assessment, draft strategic plan
City of Whitehorse September/15 - January/2017
Municipal Pension Board Secretariat (MPBS) July/16 - current
* Customize ARCS & ORCS
* Create Records Management Policies and Procedures
* Research and recommend File Management System (FMS)
Peace River Regional District July/16 - January/2017

Ken Oldenburger
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Village of Cumberland July/16 - December/16
Kwanlin Dün First Nation April/16 - August/16
Building and Safety Standards Branch April/16 - September/16
* Design ORCS
Strathcona Regional District December/15 - May/16
* Develop Information Governance Policies and Procedures
Comox Valley Regional District September/15 - December/15
Village of Cumberland October/15
* Review, comment and provide recommendations on current information
management program
District of Tofino September/15 - May/16
Potash Corporation of Saskatchewan August/15 – October/15
* Review, comment and provide recommendations on current information
management program
Morrison Hershfield July/15 - October/15
* Review current records management documentation and file folder structure
* Provide road map to become a "paperless" office
Greater Victoria Harbour Authority March/15 - May/15
* Create Naming Conventions and Best Practices
City of Langford December/14 - Sept/16
* Create Information Governance Policies and Procedures
* Research and draft Scanning Procedures Manual
Corporate Shared Services, Office of the Ombudsperson December/14 - March/15
* Customize ARCS
Pension Board Secretariat (PBS) October/13 - March/14
* Project Lead for Implementing ARCS ORCS in physical & digital repositories
* Develop & deliver Basic and Advanced Records Management Training

Ken Oldenburger
3
Corporate Shared Services, Office of the Ombudsperson March/14
Pension Board Secretariat (PBS) October/13 - March/14
* Customize ARCS
* Develop ORCS
* Research and recommend File Management System (FMS)
Saskatchewan Pulse Crop Development Board July/13 – January/14
* Develop RCRS
* Provide information governance strategic plan
Provincial Health Services Authority (PHSA) April/13 - January/14
* Develop ARCS Supplement
The Office of the Merit Commissioner February/13 - February/14
* Customize ARCS
* Develop ORCS
* Deliver Information Governance Training
* Implementation of OMC ARCS/ORCS in physical and digital repositories
The Mosaic Company, Potash Division September/12 – January/13
* Conduct needs assessment through research, interviews and analysis
* Create five-year information management strategic plan
Natural Resources Authorization Service July/12 - March/15
Forests, Lands and Natural Resource Operations
* Develop ground-breaking multi-ministry ORCS
Ministry of Finance - Banking/Cash Management Branch March/12 – June/13
* Amend the Banking and Cash Management ORCS
Capital Regional District (CRD) September/11 – December/13
* Project lead for the implementation of the CRD RCRS (paper records only)
* Develop basic and advanced RIM Training Manuals
* Provide basic and advanced RIM training
Crown Investments Corporation of Saskatchewan (CIC) August/11 – January/13
* Research and develop basic and advanced RIM policies and procedures
* Develop basic and advanced RIM Training Manuals
* Provide basic and advanced RIM training
Municipality of Saanich July/11 - December/13
* Simplified and clarified Saanich's RCRS
* Provide ongoing advice and consulting services
* Provide informal needs assessment

Ken Oldenburger
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Natural Resources Authorization Service October/11 - February/12
Forests, Lands and Natural Resource Operations
* Research implications of multi-ministry ORCS with respect to natural
resources authorizations
* Provide report and recommendations on developing an ORCS with multi-
ministry implications
Yukon Government October/11
* Functional classification interviews and development
* Functional classification training for information management staff
Meadow Lake Tribal Council (Saskatchewan) April/11 - June/11
* Basic and advanced Records and Information Management training
* Informal needs assessment
Ministry of Finance January/11 – June/11
* draft and amend Property Taxation and Revenue management ORCS
Office of Research Services, University of Victoria August/10 - June/11
* Create coding system for electronic and physical filing
* Information management training for all staff members
Capital Regional District (CRD) September/10 – March/11
* Redesign LGMA RCRS to CRD RCRS
Yukon Government November/10 – December/10
As above October/11
Kennecott Utah Copper September/10 – November/10
* Create information management strategic plan
* Conduct needs assessment through research, interviews and analysis
Sechelt Indian Band January/10
* Reviewed Sechelt Indian Band’s version of the LGMA RCRS
Town of View Royal November/09
* Reviewed View Royal’s version of the LGMA RCRS
Town of Sidney October/09
* Reviewed Sidney’s version of the LGMA RCRS
Ministry of Small Business and Revenue September/08 – March/09
* draft and amend all the ORCS for the “ministry” [ministry defunct]
Ministry of Finance - Banking/Cash Management Branch May/08 – June/10
* draft the Banking and Cash Management ORCS [approved]
Municipality of Colwood September/07 – July/08
* customized and repaired the Local Government Management Association’s
(LGMA) records classification system
* oversaw the implementation of the LGMA RCRS

Ken Oldenburger
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Provincial Government’s Privacy and Legislation Office July/07 – July/08
* drafted the Information and Privacy ORCS [approved]
* oversaw the implementation of the I&P ORCS and ARCS
BC Investment Management Corporation July/07 – December/07
* created classification for Private Placements and template for further
classifications
Ministry of Forests May/07 – March/09
* researched and classified structured data in all known ministry databases
Ministry of Environment – Water Stewardship Division March/07
* surveyed and reported on state of records management
University of Victoria February/07 – June/07
* surveyed and reported on state of records management
Island Medical Program July/06 – September/07
* drafted and implementing a customized records classification system
* developed records management policies, procedures, guidelines and tools
Ministry of Agriculture and Land September/04 – April/08
- Integrated Land Management Branch (ILMB)
* drafted Base Mapping and Geomatic Services ORCS [approved]
Ministry of Agriculture and Land September/04 – April/07
- Integrated Land Management Branch (ILMB)
* created FrontCounter BC ORCS [approved]
Environmental Assessment Office (EAO) June/04 – December/06
* amended ORCS [approved]
Ministry of Water, Land and Air Protection (WLAP) July/03 – February/09
- Environmental Stewardship Division (ESD)
- Parks and Protected Areas (was BC Parks)
* drafted ORCS
Office of the Comptroller General (OCG) April/04 – December/06
* drafted ORCS [approved]
* technical lead and trainer for the conversion of all records in order to
* implement the new ORCS, and
* prepare staff and records for the implementation of the Enterprise
Document and Records Management System (EDRMS) known as TRIM
(Total Records and Information Management)
Ministry of Tourism, Sport and the Art- Archaeology Branch September/04 – November/05
* created ORCS [approved]
Ministry of Human Resources April/03 – November/04
* created ORCS [approved]

Ken Oldenburger
6
Sustainable Resource Management April/03 – March/04
* created ORCS for Resource Management Planning Division and Corporate
Policy Planning
* drafted ORCS for Registries and Resource Information Division
Office of the Comptroller General - Procurement Governance Office March/03 – March/04
* amended OCG ORCS
Ministry of Human Resources January/03 – March/03
* performed Client File Format Review
Ministry of Management Services December/02 – May/03
* established LAN filing folders according to ARCS and ORCS, with security
levels and file naming conventions
* created and presented orientation and training on electronic file organization
Office of the Comptroller General - Corporate Accounting System (CAS) May/02 – March/03
* created ORCS
Sustainable Resource Management March/02 – March/02
* Records Management Inventory for Resource Management Division
Risk Management Branch May/01 – March/02
* drafted ORCS as needed for new program areas
* established LAN filing folders and naming conventions according to ARCS
and ORCS
* created and presented orientation/training on new electronic file organization
ISTA November/99 – March/01
* created ORCS for the Information Technology and Science Division (ITSD),
Science, Technology and Telecommunications Branch and Corporate Privacy
and Information Access Branch
* assisted with development of the BC Archives ORCS
* began implementation of electronic filing systems
Immigration Policy January/00 – March/00
* developed ORCS
Partnership Management Office September/99 – February/00
* developed ORCS [included in ITSD ORCS]
* implemented electronic filing systems pilot project
BC Ferries May/99 – September/99
* processed thousands of boxes for final disposition by assigning ARCS/ORCS
schedules to files and completing required paperwork
* sorted accession/application tracking system
* trained staff in records management procedures

Ken Oldenburger
7
Tourism British Columbia August/98 - April/99
* developed ORCS
* handled receipt of file transfer from Small Business, Tourism and Culture
during creation of Tourism British Columbia as a crown corporation
* created accession/application tracking system
* interpreted and explained records management procedures to staff
* participated in the Ministry Records Officer Committee, the Crown Records
Management Council and the Files/Volumes subcommittee
* examined and corrected forms and documents submitted by staff
* organized and managed small (~1000 documents) library
* implemented ARCS/ORCS, including conversion of old ORCS to new
* managed all aspects of classifying, filing, archiving and retrieving records,
including advising and directing staff on such activities
* created training package for and trained staff in ARCS/ORCS
Tourism British Columbia February/97 – August/98
* archived ARCS/ORCS for Tourism BC’s Tourism Operations branch
* reorganized file systems for Tourism BC’s Tourism Operations branch
* conducted inventory of Tourism BC’s assets
Tourism British Columbia April/96 – December/96
* researched and created Tourism Industry Key Contact database on Access
* adapted Access database to WinFax for purpose of mass fax communication
* wrote manual for maintenance and use of database and fax program
Small Business, Tourism and Culture March/96 – April/96
* implemented ARCS for personnel department
Islands Trust January/96 – March/96
* researched email and internet connection for office of 25 staff
* reformatted Islands Trust Policy Manual with electronic access features
* assisted with filing, FOI searches and tracking of requests
References
Elyse Goatcher-Bergmann egoatcher-bergmann@tofino.ca (250) 725-3229 ext 57
Manager of Corporate Services - District of Tofino
Stacie Barclay sbarclay@cityoflangford.ca (250) 391-3407
Manager of Records, Information and Privacy - City of Langford
Sue Stuart SSteuart@strathconard.ca (250) 830-6714
Corporate Services Assistant - Strathcona Regional District

Ken Oldenburger CV 2017 Jan

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