1. Maria Haren
[mharen1 @bigpond.com] [PH: )02-47512075]
LINKED IN PROFILE - https://www.linkedin.com/in/maria-haren-96a824118?
trk=nav_responsive_tab_profile
Profile Summary
I have e x t ensive e xp erienc e of fifte en ye ars in Electronic Docum ent &
Records Manag e m ent Syst e m s (EDRMS) from Mana g e m ent / Project level
to all st aff levels in g overnm ent and privat e org anisations. My e xp erienc e
in records m an a g e m ent includes dat ab a s e input, file cre a tions and
m an a g e m ent and training st aff in records m an a g e m ent and also covers a
rang e of t e chnologies relat ed to EDRMS, such a s sc anning & publishing
t e chnologies, ie; ADOBE.
This includes all sc anning and digitizing proc ess e s, for a rang e of different
dep art m ents and I add ed to this e xp erienc e with work online a s digital
transcriber for th e Australian Museum digitization project – DIGIVOL.
I have additional t e a ching e xp erienc e in my prior occupations a s high
school and adult educ a tion t e a ch er that includes dev eloping progr a ms
and cr e a ting t e a ching m a t erials. I hav e e x t ensive docum ent writing skills
and e xp erienc e in project m an a g e m ent skills in a variety of roles such a s
proc edural docum ent writer for the Navy which has given m e a high level
of custo m er s ervice skills, liaising a cross a wide rang e of g overnm ent and
privat e industry and with all levels of st aff .
Referees:
Peter Feary Steve Ryan
Manager, Examination Operations Records Manager
Board of Studies, Teaching and Educational Standards NSW (BOSTES) Records Management | Information Services
PH:(02) 9367 8270 Safety, Return to Work and Support Division –
WorkCover NSW
PH: (02) 4321 5064

2. Experience:
DATE FROM – DATE TO: ORGANISATION – POSITION:
Jna 2 0 1 6 – current Australian Museum
Working a s volunte er transcribing digitized t ext s for the Australian Museum as part of their
ongoing digitization of all museum old expedition texts and specimens data. . DigiVol is a
crowdsourcing platform that was developed by the Australian Museum in collaboration with the Atlas
of Living Australia. [see link- http://volunteer.ala.org.au/about/index #/what-is-digivol]
August – Nov 2 0 1 4 Bo ard of Studies & Teacher Educ ation Services Records
Manag er
As Acting Senior Records Manag er manage all files creations using TRIM Vsn 7 database and
action all online requests for TRIM Users on a registration system, phone & email regarding creating,
archiving and administering all files and act as TRIM Helpdesk. I also action & coordinate GIPAA &
Subpoena requests & manage TRIM Users access via the online request system to action all customer
file requests by setting up new users onto the system, administering access and changes required
and providing follow-up training.
March – May 2 0 1 4 Dept Financial Services NSW Records
Sent encing Officer
Sentencing Officer as part of the Records Management Sentencing team archiving and sentencing all
NSW Treasury files using OBJECTIVE Database & iaw Functional and State Records Schedules and
compliance
DATE FROM – DATE TO: ORGANISATION – POSITION:
Aug – Oct 2 0 1 3 / Nov 2 0 1 2– Dec 2 0 1 2 Workcover NSW Records Officer
As Acting Senior Records Officer – managing all files creations using TRIM database and online
request registration system. and creating and delivering Workcover sensitive files by hand to section.
I also used TRIM database to track and audit incorrect customer data & to track overdue files & the
online request system to action all customer file requests. Set up new users onto the system ,
administer access and changes required and provide follow-up training
June 2 0 1 3– July 2 0 1 3 Environm ent NSW Records & Archives
Officer
Archiving and Sentencing department files of Rangers and Regional Office at Royal National Park
Audley, using TRIM and database and specific functional authorities and Disposal schedules, and iaw
State Records Schedules and records compliance and physical records maintenance, utilising
planning, organisational, communication, liasion & negotiation skills.
.
1June 2 0 1 1- Oct 2 0 1 1 Police NSW Records Sentencing
Officer
Part of team project to sentence unregistered closed crime case files using TRIM Context. Database &
iaw Police Disposal Schedules and complying to security measures for sensitive files management
such as clear desk policy, files storage and handling and correct database access for each file .
May 2 0 1 1– June 2 0 1 1 Australia Council Digital
Archivist/ Sc anner
As the project manager - Digital Archivist/ Scanner I implemented and developed scan procedures
for scanning hard copy large bound documents prior to archiving, using ADOBE Acrobat Standard,
TRIM Context database & iaw National Archives Australia Transfer Procedures.

3. Experience (continued]:
DATE FROM – DATE TO: ORGANISATION – POSITION:
Jan 2 0 1 0 - June 2 0 1 0 Australian Prudential Regulation Authority (APRA) Records Officer
As part of a records team, my Records Officer position involved the updating of files into the TRIM
Database and the sentencing of older files no longer required, as part of team audit to sending files
to offsite storage. My role also included scanning of relevant Vital Records documents to TRIM
Context .
Oct 2 0 0 8 - Feb 2 0 1 1 Canc er Institute NSW Records Archives
Officer
iArchives & Records Officer – updating of files, sentencing offsite and scanning of relevant documents
to TRIM Context & the cataloguing and scanning & digitising of hard copy publications iaw State
Records requirements for transfer to the NSW Cancer Institute Internet website.
(http://www.cancerinstitute.org.au/cancer_inst/publications/archive.html
I also worked on a 6 months project in 2010, developing & implementing archival program
sentencing offsite all CINSW files for CINSW relocation end of October & scanning and updating into
TRIM Context. This included creating scanned documents from a Multifunction Scan/Print/Fax
machine and then using ADOBE Acrobat (Vsn 9) to process scanned documents into TRIM records
database.
Feb 2 0 0 8 - July 2 0 0 8 Sydney Catchm ent Authority – P enrith HO Records
&Archives Officer
Records Officer – using TRIM Context to create, sentence and archive water storage facility plans and
assisting records section staff with relocation activities such as audits, as required. Self-initiated tasks
included undertaking interim repairs of damaged original historical maps iaw State Records
guidelines & advice.
Nov 2 0 0 7 – Feb 2 0 0 8 TAFE – Sydney Institute, Ultimo Records Officer
Records Officer – creating, auditing and archiving files for all TAFE Sydney region branches using
TRIM Context and includes in-house training of this database ands assisting records trainer in
preparation and delivery of training for staff.
June 2 0 0 7 – July 2 0 0 7 Roads & Traffic Authority NSW Senior Records
Officer
As Senior Records Officer, heading a team that were trained in the creating, auditing and archiving of
files for Program Management Services section, Blacktown branch using CARMS database and iaw
internal records and government disposal schedules in order to clear all project managers file prior to
a section relocation in 6 weeks .
Mar 2 0 0 7 – May 2 0 0 7 Australian Museum Records Officer
Generic filing duties in Records & Archives sect; using TRIM including assisting in creating, archiving
& audit of files & including in-house training in TRIM & use of Museum Records Thesaurus
Aug 2 0 0 6 – Dec 2 0 0 7 KPMG Sydney Head Office Records Officer
Generic filing duties using TRIM for Audit Records and Middle Mgmt Advisory Records sections,
including assisting in archiving & tracking older files, new file creation for all staff using applicable
records schedules
June 2 0 0 6 –July 2 0 0 6 Dept of St a t e & Re gional Developm ent (DRSD)
Records Officer (RO)

4. As part for a relocation project, I was assisting in sending offsite old files to government records
repository by applying applicable government schedules and physically boxing files for archiving
using OBJECTIVE Database while assisting in daily records maintenance tasks in the Policy &
Resource Division State & Regional Development
Experience (continued]:
DATE FROM – DATE TO: ORGANISATION – POSITION:
Jan 2 0 0 6– May 2 0 0 6 VIDEOEZY Leg al Sectn; Head Office Sydney Records &
Scanning Officer
As part of a relocation of the whole section/building, I was in charge of conducting an audit, cull and
offsite archive of all Legal files and packing of remaining files for offsite storage. I also tracked and
organised all contract documents for all NSW branches that were to be scanned prior to move and
developed Archive Action lists for file tracking.
May2 0 0 5 – June 2 0 0 5 NSW Premier’s Depart m ent Records Officer
I was the project manager for archiving of old files that involved conducting an internal file audit and
sending offsite old files for Management Services branch staff files resulting in self-initiated re-
organisation of files location within the sections & creation of internal file lists by subject x-referenced
to RECFIND database.
Feb 2 0 0 3 – Jul 2 0 0 3 NSW Fire Brigade Head Office Records Officer
As well as daily records task of mail sorting, registration and scanning in RECFIND, I assisted a
records team in creating new files & maintaining all current Head Office files on RECFIND and
actioned Fire Brigade Subpoenas for fire investigations and FOI requests for information iaw FOI Act
and observing security measures for government documents.
Oct 0 1 – Jan 0 3 Departm ent of Ageing, Disability & Healthcare (DADHC)
Senior Records Officer
As senior RO, my tasks included filing & creating new files- both Medical & Administration; archiving
audits (annually); convening & attending monthly Client File Committee Meetings, drafting and
issuing minutes and updated forms; maintaining various client statistics databases- developing
improvements & inputting data into MS Excel & national statistics database and the development of
Client File & statistical forms.
1Jul 2 0 0 0 – Jun 2 0 0 1 Reserve Bank Information Dept; Sydney Records Officer
As part of a team maintaining files for 5 different branches of Information Department, my duties
included filing and ordering & maintaining files.
11 9 9 9 – 2 0 0 0 Pricewat erhouseCoopers Central Records s e ctn; HO, Sydney
Records Officer
Part of a team maintaining Corporate Tax files, which included new file creations, archiving, filing
and ordering & maintaining files., incorporated new areas, of Audit, Executive & Financial Advisory
Services for general inquiries & file requests due to a merger. I instigated the incorporation of, and
design of new tagging notification for filing. and assisted in the training of temporary and new staff
in the corporate tax area.
1 9 9 0 – 1 9 9 8 Navy Supply Centre – Departm ent of Defenc e – Docum ent
Proc edures Officer
Part of a team assisting section Manager to research, update, edit and publish all Navy Procedural
documents iaw Defence publishing standards and incorporating all government policy updates. I
helped develop an online Intranet listing of all documents and helped develop an in-house database
to manage and track the progress of these documents and updated and maintained the internal
documents and reports library. I also assisted all customers re related enquiries regarding these

5. procedures and policies. We utilised all MS Office and a standalone scanner to updated and convert
hard copies forms and documents into online copies & I developed online training documents in the
use of the Intranet Library.

6. Training & Qualifications:
1Teaching – Secondary High School - Art @ Grafton Marist Brothers College
2Teaching – Adult Educ ation Evening Colleg es – St George and Nepean
3Desktop Applications - MS Office 2000, MS Office 2007
4Datab as e s and Records Syst e m s - MS Access, RECWIN & OMNIS Filemaster, CARMS,
TRIM, OBJECTIVE
5Graphics Applications - MAC Premiere/Illustrator/Photoshop and MS Publisher & MS
Powerpoint
6Docum ent Scanning - Omnipage Pro 6.0, Paperport, HP PSC Scanner6.1, HP Photosmart
C5200 & MDF Konica Minolta Bizhub C550
1Training Certificat e – “HP TRIM Administration for Record Managers” (for TRIM 7 &RM 8) –
Linkedin Training.
2Training Certificat e – “Managing Digital Records” - State Records NSW
3Training Workshop - “Basic Paper Preservation” - Preservation Australia
4De-Dram atising Disast ers ” (2 days –accredited toward Records Mgmt Certificate) @
State Records/ State Library of NSW
5Certificat e IV – Assessm ent & Workplac e Training – Benchmark Business College
Penrith
6MS Access 97 – Intermediate
7 Using Pow erpoint 3 . 0 For Windows
8Webpa g e Design Using HTML (part of Cert III in Info Technology)
9RECWIN For Windows – Active @ GMB Records & Information Management Services
10Teaching Diploma – Secondary School Fine Arts - Sydney Teachers College

7. Training & Qualifications:
1Teaching – Secondary High School - Art @ Grafton Marist Brothers College
2Teaching – Adult Educ ation Evening Colleg es – St George and Nepean
3Desktop Applications - MS Office 2000, MS Office 2007
4Datab as e s and Records Syst e m s - MS Access, RECWIN & OMNIS Filemaster, CARMS,
TRIM, OBJECTIVE
5Graphics Applications - MAC Premiere/Illustrator/Photoshop and MS Publisher & MS
Powerpoint
6Docum ent Scanning - Omnipage Pro 6.0, Paperport, HP PSC Scanner6.1, HP Photosmart
C5200 & MDF Konica Minolta Bizhub C550
1Training Certificat e – “HP TRIM Administration for Record Managers” (for TRIM 7 &RM 8) –
Linkedin Training.
2Training Certificat e – “Managing Digital Records” - State Records NSW
3Training Workshop - “Basic Paper Preservation” - Preservation Australia
4De-Dram atising Disast ers ” (2 days –accredited toward Records Mgmt Certificate) @
State Records/ State Library of NSW
5Certificat e IV – Assessm ent & Workplac e Training – Benchmark Business College
Penrith
6MS Access 97 – Intermediate
7 Using Pow erpoint 3 . 0 For Windows
8Webpa g e Design Using HTML (part of Cert III in Info Technology)
9RECWIN For Windows – Active @ GMB Records & Information Management Services
10Teaching Diploma – Secondary School Fine Arts - Sydney Teachers College