2. EMPLOYMENT HISTORY
Decipha (Australian Post) - March 2015 – July 2015 - Technical Officer Level 1
• Data entry of confidential data for Mypost and ensuring that all information is correctly transposed
into the Computer system using the Kofax System
Suez (formerly known as Sita) Waste Management – June 2015 – Reconciliations
• Reconciliation of accounts backdated for over a year using Excel
Savills (Australia) – May 2015 - Administrator
• Code Supplier invoices and enter into MRI as purchase orders
• Create TAS’s to recharge invoices as required when they are entered as Purchase Orders, copy for
filing/email to create invoice.
• CML enquires, billings, bookings and follow up
• Tasks derived via email requests from staff, tenants or suppliers
• Manage Tenant & Supplier Databases and update as required
• Tenant reconciliations
• All sales figures to be entered into MRI
• Run MRI late letters for all properties (10
th
of the month)
• All PLI’s received from tenants to be entered in MRI
• Distribute Tenant statements by collating and posting by mail
• Monthly reports
• Accruals
• On enquiry send brochures and agreements
• Create invoice – email to client and to Pam
• Monitor for payment
• Code and enter supplier invoices as PO’s in MRI, all to be signed, scanned and post to Converga
• Enter sales figures into MRI as they reported by the tenants.
• Follow up tenants who have not supplied by the 10
th
of the month.
• If not received by EOM then enter an estimate but continue to follow up with tenants
• Follow up tenants who have not supplied current Public Liability Insurance
• Certificate of Currency (not invoice) 20,000,000 minimum cover
• Print and collate per tenancy per property – mailed to tenants
• Count cash and reconcile receipts
• Run MRI Late letters for all properties – seek approval – post to tenants
• Contact or call tenants re: arrears
• Reconcile tenant accounts as required
Aussiemove – April 2015 – May 2015 – Accounts Payable
2
3. • Paying accounts using an in-house program
Repatriation General Hospital & Flinders Medical Centre – November 2014 – December
2014
EPAS BILLING/PAYMENTS/Scanning/Daily Reconciliations – (Separation & Discharge Reports)
BILLING DISCHARGE REPORT – printing Patient follow ups using Sunrise Record Manager
Refering to ATS for Patients records
Homer
• Write offs – Fees Raised Reports – Printing invoices
Debtae
• finding balances outstanding
ACNE
• cartnotes for outpatients
PROGRAMS USED - EPAS, HOMER, SUNRISE RECORD MANAGER, ATS
Greek Pastries – September 2014 – November 2014 – Sales Orders Officer
• Ring customers for orders using Myob then applying orders to day sheet
• Entering on database
• Applying to invoices to be sent to customers
• Labels on food to be sent to retail outlets
Accounts Officer – Adelaide – Shared Services – May 2014 – September 2014
Programs used – Chiron – Fimms Health – Masterpiece – Q-Master Telephone System
• Strong experience in doing full function accounts payable duties – entering credits – incurring
invoices – Petty cash and reimbursements
• Certifying invoices ie. Vendor, Reference, total amount and GST
• Checklist of requirements for Tax Compliant invoices – information to meet ATO and Business
requirements.
• Answering phone calls from Agencies referring to invoices
• Supply invoices – resending remittances – Urgent Payments and Bond Refunds – processing of
Supplier invoices
• communicate professionally with internal and external customers
• Competent in the use of Accounts Payable systems and processes
• Ability to multi task, manage priorities, meet deadlines & problem solving skills
Bone Timber – February 2014 – April 2014 - Accounts Payable / Receivable
• Obtaining total Allocations
3
4. • Enter on Excel sheet all monies received from Direct Debits, cheques and cash, Bank Deposit Slips
Work out Bone Timber Till Reconciliation – cash sales – less vouchers – less Bankcard previous day
• Match invoices with Purchase Orders – File cartnotes (Delivery dockets)
• Enter invoices in Inventory separately (loose/standard) – receipting loose and Standard stock
• Proceed to enter Accounts Payable Invoices in Timms
• Weekly cheques with due dates paid on Thursday – printed signed by two signatories and sent out
• Monthly Reconciliations checked against Statements and Timms monthly Balances
• Bone Built invoices entered separately in MYOB
Monthly cheques sent out 10
th
day of the month
Savills (SA) Pty Ltd – February 2014 - Receptionist
• Answering switchboard using the IPFX Console, opening mail and directing it to the appropriate
sections Valuations, Sales, Leasing, Projects, Property Management, Property Accounts, and to the
Managing Director
• Assisting with purchase orders using MRI computer program - Organising Couriers collections and
deliveries
Federation Centres – Arndale – January 2014 – Administration Manager
• Administration support to the Centre Manager & Reception
• Monthly billings statements and fees incurred by Federation Centres on behalf of the retailer are
charged
• Debtor and creditor account reconciliations and entering of all new leases into CTI
• Complete lease administration and documentation for all lease activities
• Understanding of the Retail Leases Act and the Centre’s lease
• Assist the Centre Manager with the preparation of the Monthly Report / Budgets and Forecasts
• Enquiries from creditors, debtors, retailers and general public are dealt
• Manage, train and control administration and reception personnel to ensure they perform to
standards acceptable to Federation Centres.
• Computer software used - IGEN – CTI (YARDI) - ERF
M & B Civil – December 2013 – January 2014 – Office Administrator
• sorting and directing mail – answering/directing phone enquiries
• retrieve, print, save & direct electronic facsimiles including General Admin support
• Data entry including tracking of all Suppliers and Subcontractors' invoices
• Tracking of Company Vehicle Registration
• Management of Suppliers record cards
4
5. • Reconciliation and payment of Creditor accounts
• Processing of Debtor (Accounts Receivable) invoices
• Management of Shell fuel card portfolio and accounts
• Handling Electronic and Interstate cash payments.
• Electronic transfer of moneys for Pre-Approved payments
• Coding of selected Creditor invoices for approval
Water Utilities Group – November 2013 – Accounts Officer/Banking & Finance
• Accounts duties including coding and data input MYOB
DPTI – August 2013 – September 2013 - Senior Asset Management Officer - Division:
Building Management
• Responsible to the Senior Asset Manager, CBD for, providing services that supports the strategic
and operational management and maintenance of the Department's Commercial Property portfolio
• Providing advice to the Senior Asset Manager, CBD on asset management related issues and
brokering solutions for customers for asset management issues and problems.
• Liaises with management and staff within the Directorate, including the internal and external
stakeholders
• Undertaking a range of lease and tenancy administration and control matters, including the
negotiation, preparation and administration of leases and licenses in line with Departmental
processes and standards
• Undertaking a range of asset management services, including the: Management of properties,
Preparing and monitoring of budgets, Compiling and monitoring asset management plans and
associated tenancy issues.
• Contributing to the development, review and maintenance of Asset Management Plans for sites
• Undertaking the inspection of premises to identify maintenance and other issues, priorities and
requirements.
• Dealing with customers, providers and stakeholders in a professional, effective and efficient manner
• Seeking feedback and taking appropriate actions.
DPC – Government Publishing SA (GPSA) – July 2013 –August 2013 - Accounts
Officer/Admin
MYOB:
• Creating tax invoices – Receipting cheques/EFT’s/credit card payments – Processing cash sales
• Banking
Excel:
• Matching EFT’s to Shared Services Accounts Receivable spread sheet
Reception:
• Responding to phone calls and forwarding relative contact in GPSA where necessary
• Answering front door enquiries/Managing courier pickups/Monitoring admin email inbox
Environment Protection Authority – EPA - October 2012 – May 2013 – Revenue Officer
5
6. • Reconciling previous days banking (Daily reports)
• Preparing the daily banking (postal and non postal cash)
• Entering Cheque and Credit card payments in POS (Point of sale) EFTPOS including EFT Payments
• Waste levies, EPA / Radiation Licences; Adhoc receipts
• Receipting and processing of revenue
• Contribute to expeditious collection of outstanding revenue
• Daily updates of data base systems
• Entering Credit on customers’ accounts
• Customer service/Complaints handling
• Processing of accounts
Computer programs used: Masterpiece (Financial Systems) – POS system
IIS (EPA Integrated Information System)
GENI (6.3) General Environment Info System
Cognos (Financial Systems)
Radio Rentals September 2012 - October 2012 – Accounts Payable
Business SA - May 2012 – September 2012 - Accounts Payable and Accounts Receivable
• Check and verify accuracy of all coding, price extensions, authorisations and other data on invoices
and credit notes before data entry.
• Prepare process and distribute vendor and supplier payments files (prompt weekly and monthly) via
electronic Funds Transfer and cheque payment methods.
• Perform end of month requirements and reconciliations in a timely fashion
• Provide customer Service to internal and external customers.
• Manage and control petty cash requirements
• Enter Web payment totals in Batch Spreadsheet
• Receipt EFTs from Bank Statement
• Receipt Cash and Cheques and prepare banking
• AR Journals; AR receipt entry; AR Refund Cheque Processing
Computer programs used: Using ACCPAC and SalesLogix Programs
Grahams Jewellers - Retail - December 2011 – February 2012
aiAutomotive Pty Ltd - August 2011 – September 2011 – Accounts Payable ‘Manufacturing’
• Bank Reconciliations; Matching purchasing orders; sorting out Price variances;
• Dealing with customers
• Payment runs; Daily cash flow; Nab online
• Daily mail and phone queries
6
7. • Data entry of AP invoices into the Pronto system
Exact Mining & Employers Mutual - June 2011 - July 2011 – Data Entry
Knight Frank Australia Pty Ltd – December 2007 – June 2011 - Accounts Coordinator, Trust
Accounts
• Web Insight - releasing of invoices; Matching of cheques to remittances and forward to suppliers
• Liaise with suppliers regarding queries related to trust accounting AP activities
• Data entry of AP invoices into the MRI Property Management system
• AR Receipting, banking and transfers to our national office including reconciliation of bank account.
• Raising and control of Prompt Cheques
• Account coding of AP invoices sent for National processing
• Printing unpaid Invoices Report/Monthly Accounts Payable/collating invoices with Monthly reports
• Proficient in the full Microsoft suite; Strong time management and organization skills
Desert EcoSystems - October 07 – November 07 - Bookkeeper & Admin Officer
• Bank Reconciliations
• Entering purchase orders; Updating billing/shipping addresses on NetSuite transferred from MYOB
• Prime receiver to phone calls; Collecting and opening
LeCornu Furniture Centre - July – October 07 - Accounts Payable Clerk
• Processing mail; Check prices and commissions are correctly applied.
• Processing and collating invoices for data entry
• Splitting and processing payments; organizing prepayments; Produce EFT and Cheque Payments
• Matching proformas and GRN’s.
• Accruals; Produce remittances
• Data entry of both purchases and payments into system.
• Check all orders into stock; Produce all fabric transfers
• Ongoing reconciliation’s of customers’ queries and statements.
Milpara Aged Care – June 2007 – July 2007 – Reception
Clements Industrial – Dec 2006 – March 2007 - Administration Assistant and On Call
Consultant
• Maintaining database; Placing of candidates into several host employers
• Liaising with clients in relation to their staffing requirements
• Conducting reference checks of suitable candidates
• Placing employees into various roles
7
8. • Ensuring professional customer service is maintained
Stradbroke Schools - SSO Administrative Officer/Secretary – June 2006 – December 2006
• Typing and photocopying school policies and procedures documents, school reports, AGM Annual
Report, submissions etc
• Answering enquiries directed to the principals and deputy principals by providing accurate and
relevant information by phone or personally.
• Coordinating all appointments for the principals and deputy principals
• Typing confidential letters.
• Undertaking minor research on behalf of the principals and deputy principals
• Liaising with staff, parents and the principals in regard to student issues of parental concern.
• Preparing and distributing Governing Council and portfolios Minutes (and agendas)
• Annually creating next year’s roll class
• Processing e-mail – emailing, faxing or posting school information eg. Newsletters
• Processing Australia Post, Courier and Fax Mail (This including receiving, distributing and filing)
• Receiving TRT applications (photocopying proof of registration etc.) updating Data Base (EDSAS)
and notifying Deputy Principals of availability
• Servicing telephone enquiries, personal enquiries and messages at reception desk
• Facilitating exiting of students – advise of Census to Finance Officer.
• Managing the school security system; Maintaining Key Register
Marryatville High School/Modbury High School - School Services Officer - Edsas Finance -
November 2005 – June 2006
• Receiving monies from students, Parents and Teachers and entering data on Edsas Finance.
• Accounts Payable (AP) MODULE
• Purchase orders (PO) Module
• Cash Register Emulation (CRE) Module
• Accounts Receivable (AR) Module
• General Ledger (GL) Module
The University of Adelaide – Law School - Administrative Officer - March 2005/November
2005)
• Service of the front counter of the Law School in respect of a wide range of matters
• Development and maintenance of office procedures and records
• Daily running of general Office tasks and provision of routine administrative function
• Support the production and distribution of student materials
• Photocopying, collating of papers, filing, room booking etc
The University of Adelaide - Payroll/Leave Officer - Human Resources – June 2004 – Feb
2005
• Audit and approve payment for new-amend records
• Calculate and process salaries including the casual payroll
• Calculate and process leave transactions
8
9. • Calculate and process variations to pay, including retrospective payments
• Respond to staff enquiries and/or requests; Draft and/or respond to routine correspondence
Relief Receptionist - Human Resources
• Check induction folders/Make up new ones if required
• Check for faxes and deliver to appropriate personnel; Distribute daily mail received
The University of Adelaide - ARI (Adelaide Research and Innovation) - PA/Office Manager -
May 2004 - June 2004
• Office Management; Phone, diary and correspondence management
• Co-ordination regular meetings/minute taking
• Liaise with internal and external clients & coordinate internal work plans
Marden Senior College – November 2002 - April 2004 - Charles Campbell Senior School
(evenings April 2004 - July 2004) - Thebarton Senior College – School Services Officer
• Check current details of students in the EDSAS File Maker Pro student Data Base
• Checking records against the SSABSA Datex printout
• Making appointments for enrolling students and subject changes with student counsellors
• Entering new enrolments and leavers forms
• Maintaining student database including attendance's, sickness and absenteeism
• Updating student database regarding subject changes
• Working with counsellors and Bilingual School Service Officers to address all areas associated with
student enrolment, student records, student counselling, and collection of fees and leavers' forms
• EDSAS Data Entry - Fee Collection - ID cards
• Providing Centrelink/agencies with answers to any specific queries concerning absences of students
• Certified Letters - when students require proof of enrolment for Centrelink etc
• Providing backup in the office when people are absent
• Provide relief secretarial service to the principal and/or other senior staff within the school
• Operating a cash register by receiving and receipting payment of fees
• Data input of cash received into EDSAS-Finance module
• Keeping records of school fees; Issuing invoices
• Student ID Cards - on paid instalments or fees in full they can be photographed for their ID cards
South Australian Tourism Commission – January 1977 – August 1999 – Clerical Officer
/Correspondence - Accounts/Cash Analysis Clerk/Junior-Senior Ledger Machinist (21 years)
• Assist the support staff of the Executive Unit to provide an efficient and comprehensive
administrative and clerical support service.
• Record and monitor correspondence movements on a computerised records management system:
Recfind.
• Word processing/reception/switchboard/general clerical and organizing meetings/conferences
• Managing the ATLAS accounting system and monitoring balancing cash float, depositing takings at
the Reserve Bank
• Processing EFTPOS transactions/refunds/partial refunds/postal cash
9
10. • Training and Initiating relief cashiers
• Balancing daily takings, preparation of reports, credit card transactions, general receipts cheques
and postal cash
• Controlling access to the safe
d advice regarding accounting matters
• Reconciling interstate ticket issues, Statistical analysis, relief cashiering, maintaining ticket stocks
and ticket sequence registering.
• Matching accounts and orders; processing travelling expense claims and other accounts for payment
• Maintaining batch register for TAS; Processing TAS Journals/ Delivering input; arranging manual
cheques for o/seas payments
• Ensuring that reports balance and batches have been accepted and correcting errors and
resubmitting in next computer run;
• Distributing ledger posting reports and control reports.
• Provide assistance to HR/M payroll
• Assist the Salaries Expenditure/Clerk
• Perform Account Payable function by: maintaining TAS Vendor File;
• Using TAS inquires mode for status of accounts and invoices;
• Maintaining contact with Treasury Officers re: TAS system
• Provision of accounts analysis, accounts maintenance and compilation of daily travel transactions for
balancing; Opening and distributing mail,
• Matching accounts and orders;
• Checking/processing travelling expenses and other accounts for payment via TAS system input
• Typing letters and invoices as required.
• Responsible for the operation of Ledger Machine and supervision and training of Ledger machine
room staff, ensuring that work met internal and external requirements.
Ensured that accommodation data vouchers and airline tickets were entered on Ledger Machine
Preparation of ticket sales returns for various airline and coach company operators.
Courses Undertaken
2006 Department of Education and Children's Services - EDSAS Finance
2004 Netscape - email & Calendar; Brain Expo.2004 Seminar
St Johns First Aid Course & SSO Career Rejuvenation Course
Professional Development - Customer Service/Time Management
Introduction to Website Design
1999 Commander Telephone Systems 20
1998 Introduction to Microsoft Word 97; Staff Development Certificate Program
Introduction to Lotus 123 Spreadsheet
10
11. Computer Skills:
MS Excel; MS Office; WordPerfect PeopleSoft
Finance 1 NetSuite
Novell MYOB
MRI Web Insight
Vision WorkCover Citrix Access – Curam Application
RecFind Pronto
ACCPAC SalesLogix
Pos Masterpiece
IIS Congos
Kofax System EPAS
Homer Timms
ATS
Netscape - email and Calendar, St Johns First Aid Certificate, Time Management, Introduction to website
Design
Referees
Jenny Bak Administration Manager 0437 779 604
Jones Lang LaSalle
Leanne Edwards The University of Adelaide
Email: Leanne.edwards@adelaide.edu.au
0421162923
Tina Coad Manager
DHA – Repatriation General Hospital & FLINDERS MEDICAL
CENTRE
08 7425 0064
Amerigo Polisena Manager
Environment Protection Authority 08 8204 2031
Phillip Farrant Manager
Bone Timber Industries 08 8297 8277
Andrew Bryker Finance Accountant
Environment Protection Authority 08 8204 9899
Tom Pallett Senior Administration Officer
DPC Government Publishing SA 0410 543 894
Email: Pallett.tom@dpc.sa.gov.au
11
12. Joe Scordo Business SA
Manager Finance and Administration 08 8300 0027
Terry Chamberlain Knight Frank Commercial Property
Business Manager 08 8233 5219
12
