2. Speakers
– KPA CONFIDENTIAL –
Rob Singh
Northwest District Manager
Moderator Presenter
Becky Ross
Marketing Manager
3. Questions
3– KPA CONFIDENTIAL –
•If you have questions
during the presentation,
please submit them using
the “Questions” feature
• All questions will be
answered at the end of the
webinar
4. KPA New Products!
4– KPA CONFIDENTIAL –
The Next Generation of Environmental, Health, and
Safety (EHS) Services from KPA
We have expanded our EHS services from three levels to
seven, and we have added new features to our existing
services and software.
View the Details at: http://www.kpaonline.com/ehs/products-and-services.html
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8. Safety Metrics that Make Sense –Safety Metrics that Make Sense –
Measuring the Costs of LossMeasuring the Costs of Loss
• Total OSHA Recordable Case Rate – Used to
identify average number of recordable injuries
per one hundred employees
• Experience Modification Rate
• Total number of claims per quarter/year?
• Avg. Costs per claim?
• Number of regulatory inquiries, visits in year?
• Number and amount of regulatory fines 8
9. Why OSHA Logs?Why OSHA Logs?
• History:
• Indication of safety performance (or non
performance)!
• Is the LAW!
• Allows for Loss Control Management.
• Allows Govt. to compile State and Federal
Industry Injury and Illness and fatality
data.
• Keeps safety in the forefront.
• Promotes incentive based programs.
• Used as a business climate indicator.
9
10. Who Has To Fill Out Logs?Who Has To Fill Out Logs?
• All employers covered by the Occupational Safety and Health
Act (OSH Act) are covered by Part 1904 regulations and
required to keep logs. However exemptions do exists.
• 10 or fewer employees (Small Employer
Exemption)
• If your company had ten (10) or fewer employees at all times during the last
calendar year, you do not need to keep OSHA injury and illness records unless
OSHA or the BLS informs you in writing that you must keep records under Section
1904.41 or Section 1904.42.
• Small employer exemption does not apply if 11 “count” is achieved in any
given time.
• “Low Hazard” Industries (retail, service, finance,
insurance or real estate industry
11. 11
Who Has to Fill Out OSHA Logs?Who Has to Fill Out OSHA Logs?
Note: All employees irrespective of Small Employer or Low Hazard Industry
Exemption have to report workplace fatalities and hospitalization of 3 or more
employees. Also, understand day to day supervision of temp employee rules. In
addition to the fact that the establishment, rather than the firm, is the appropriate
unit for determining the SIC code. This relates to the “close proximity” debate
12. 12– KPA CONFIDENTIAL –
Components of the LogComponents of the Log
12
(i) Determination of work-relatedness.
(ii) Determination of a new case.
(iii) General recording criteria.
(iv) Additional criteria. (Needlestick and sharps injury cases,
tuberculosis cases, hearing loss cases, medical removal
cases, and musculoskeletal disorder cases).
16. Definition of Work Environment
16– KPA CONFIDENTIAL –
Travel:
Injuries and illnesses that occur while an employee is on travel status are work-
related if, at the time of the injury or illness, the employee was engaged in work
activities "in the interest of the employer." Examples of such activities include travel
to and from customer contacts, conducting job tasks, and entertaining or being
entertained to transact, discuss, or promote business (work-related entertainment
includes only entertainment activities being engaged in at the direction of the
employer).
Home Office:
Injuries and illnesses that occur while an employee is working at home, including
work in a home office, will be considered work-related if the injury or illness occurs
while the employee is performing work for pay or compensation in the home, and
the injury or illness is directly related to the performance of work rather than to the
general home environment or setting.
17. A work-related injury or illness must be recorded
if it results in one or more of the following:
(i) Death.
(ii) Days away from work.
(iii) Restricted work or transfer to another job.
(iv) Medical treatment beyond first aid.
(v) Loss of consciousness.
(vi) A significant injury or illness diagnosed by a
physician or other licensed health care professional.
– KPA CONFIDENTIAL – 1717
1717http://www.youtube.com/watch?v=QC70vdm4Al0
Definition “Injury and Illness”. What cases must IDefinition “Injury and Illness”. What cases must I
report?report?
18. Definition of Medical Treatment
• "Medical treatment" means the management
and care of a patient to combat disease or
disorder. It does not include:
(A) Visits to a physician or other licensed
health care professional solely for
observation or counseling;
(B) The conduct of diagnostic procedures,
such as x-rays and blood tests, including the
administration of prescription medications
used solely for diagnostic purposes (e.g.,
eye drops to dilate pupils); or
(C) "First aid" as defined in paragraph (b)
(5)(ii) of this section.
– KPA CONFIDENTIAL – 18
19. Definition of First Aid
(A) Using a nonprescription medication at nonprescription strength
(for medications available in both prescription and non-
prescription form, a recommendation by a physician or other
licensed health care professional to use a non-prescription
medication at prescription strength is considered medical
treatment for recordkeeping purposes).
(B) Administering tetanus immunizations (other immunizations,
such as hepatitis B vaccine or rabies vaccine, are considered
medical treatment).
(C) Cleaning, flushing or soaking wounds on the surface of the
skin;
(D) Using wound coverings, such as bandages, Band-Aids®, gauze
pads, etc.; or using butterfly bandages or Steri-Strips® (other
wound closing devices, such as sutures, staples, etc. are considered
medical treatment);
(E) Using hot or cold therapy;
(F) Using any non-rigid means of support, such as elastic bandages,
wraps, non-rigid back belts, etc. (devices with rigid stays or other
systems designed to immobilize parts of the body are considered
medical treatment for recordkeeping purposes);
(G) Using temporary immobilization devices while transporting an
accident victim (e.g., splints, slings, neck collars, back boards, etc.)– KPA CONFIDENTIAL – 19
20. Definition of First Aid Cont.
20– KPA CONFIDENTIAL –
(H) Drilling of a fingernail or toenail to relieve pressure, or draining
fluid from a blister;
(I) Using eye patches;
(J) Removing foreign bodies from the eye using only irrigation or a
cotton swab;
(K) Removing splinters or foreign material from areas other than the
eye by irrigation, tweezers, cotton swabs, or other simple means;
(L) Using finger guards;
(M) Using massages (physical therapy or chiropractic treatment are
considered medical treatment for recordkeeping purposes);
(N) Drinking fluids for relief of heat stress.
21. Filling out the Log
• Case must be entered with 7 days.
• Use unique case number
• Do not forget to fill out “301” form
• Count first day after injury for lost and
restricted time (use calendar days)
• Maintain “live log” and update as necessary.
• Do not post publicly.
• Understand “sensitive cases”
– Do not enter name of workers for cases
involving, intimate body part or the
reproductive system, sexual assault, HIV or
hepatitis infection, tuberculosis, mental
illness or other similar cases.
– KPA CONFIDENTIAL – 21
22. Lost Day Cases
• Day counts (days away or days restricted)
– Count the number of calendar days the
employee was unable to work (include
weekend days, holidays, vacation days, etc.)
– Cap day count at 180 days away and/or days
restricted
– May stop day count if employee leaves
company for a reason unrelated to the injury
or illness
– If a medical opinion exists, employer must
follow that opinion
– KPA CONFIDENTIAL – 22
23. Restricted Day Cases
• Record if the case involves
one or more days of restricted
work or job transfer
• Check the box for
restricted/transfer cases and
count the number of days
• Do not include the day of
injury/illness
– KPA CONFIDENTIAL – 23
24. Restricted Day Cases
Restricted work activity exists if the
employee is:
• Unable to work the full workday he or she
would otherwise have been scheduled to
work; or
• Unable to perform one or more routine job
functions
• An employee’s routine job functions are
those activities the employee regularly
performs at least once per week
Note: 4 hours is usual cutoff designation between RWD and LWD
– KPA CONFIDENTIAL – 24
25. Restricted Day Cases
A case in not recordable as a restricted case if:
• The employee experiences minor musculoskeletal
discomfort,
• A health care professional determines that the
employee is fully able to perform all of his or her
routine job functions, and
• The employer assigns a work restriction to that
employee for the purpose of preventing a more
serious condition from developing.
– KPA CONFIDENTIAL – 25
26. Job Transfer
Job transfer description –
• An injured or ill employee is assigned to a job
other than his or her regular job for part of the day
• A case is recordable if the injured or ill employee
performs his or her routine job duties for part
of a day and is assigned to another job for the rest
of the day
– KPA CONFIDENTIAL – 26
27. Bloodborne Pathogen Cases
Record all work-related needlesticks and cuts
from sharp objects that are contaminated with
another person’s blood or other potentially
infectious material (includes human bodily
fluids, tissues and organs; other materials
infected with HIV or HBV such as laboratory
cultures)
Record splashes or other exposures to blood
or other potentially infectious material if it
results in diagnosis of a bloodborne disease or
meets the general recording criteria
– KPA CONFIDENTIAL – 27
28. Hearing Loss Cases
Must record all work-related hearing
loss cases where:
• Employee has experienced a Standard
Threshold Shift (STS)1, and
• Employee’s hearing level is 25 decibels
(dB) or more above audiometric zero
[averaged at 2000,3000, and 4000 hertz
(Hz)] in the same ears as the STS
• STS – Avg. change of threshold of 10db.
– KPA CONFIDENTIAL – 28
29. Tuberculosis Cases
• Record a case where an employee is exposed at
work to someone with a known case of active
tuberculosis, and subsequently develops a TB
infection
• A case is not recordable when:
– The worker is living in a household with a
person who is diagnosed with active TB
– The Public Health Department has
identified the worker as a contact of an
individual with active TB
– A medical investigation shows the
employee’s infection was caused by exposure
away from work
– KPA CONFIDENTIAL – 29
30. Annual 300 A Summary
• A company executive must certify the
summary:
– An owner of the company
– An officer of the corporation
– The highest ranking company official
working at the establishment, or his or her
supervisor
• Must post for 3-month period from
February 1 to April 30 of the year
following the year covered by the
summary
– KPA CONFIDENTIAL – 30
32. Non Compliance/Non Conformance
• Injury and Illness Recordkeeping
National Emphasis Program (Sept.
2010)
– Records review for CY 2008 and CY 2009,
interviews, and a walkaround (safety and
health inspection) of the workplace.
– Fines in the 100k range.
• OSHA Data Initiative
• BLS Surveys
– KPA CONFIDENTIAL – 32
34. KPA New Products!
34– KPA CONFIDENTIAL –
The Next Generation of Environmental, Health, and
Safety (EHS) Services from KPA
We have expanded our EHS services from three levels to
seven, and we have added new features to our existing
services and software.
View the Details at: http://www.kpaonline.com/ehs/products-and-services.html
Pro
Core Plus
Core
Fundamental Plus
Fundamental
Elements
DOT and MSDS
35. Contact Information
35– KPA CONFIDENTIAL –
The recorded webinar and presentation slides will be emailed to
you today including your local representative’s contact information.
www.kpaonline.com
bross@kpaonline.com
866-356-1735
Rob Singh
Northwest District Manager
rsingh@kpaonline.com
(510) 493-7492
