The document outlines the key elements of the perfect meeting: 1) it has a clear agenda sent in advance so participants know the goals and topics to be discussed; 2) it requires attendees to come prepared by researching the topics; 3) it generates action items and establishes follow up plans. The meeting is also concise, starts on time, stays on topic, and includes a wrap up recapping the major points and assignments.

1. The Perfect Meeting
June M. Sellers
EEX 6524
Professor: Miller

2. The Perfect Meeting…
Has an agenda:
- has a goal or outcome
- has a set, predictable
agenda that participants
know in advance
- sets expectation that
participants will come
prepared

3. The Perfect Meeting…
Requires attendees to
come prepared:
-
-
includes invitation with a list of
goals and a list of topics that will
be discussed
invites attendees to
prepare, investigate or research
the topics that are to be covered

4. The Perfect Meeting…
Is actionable:
-
generates action items
establishes achievable actions
that can be followed-up upon

5. The Perfect Meeting…
Has follow up:
-
recaps what happened last time
follows up on the last meeting’s
action

6. The Perfect Meeting…
Has a wrap up:
-
uses last five minutes to recap
what happened in the meeting
recaps major points
recaps major conclusions
reaffirms follow-up assignments
avoids ambiguity - leaves
everyone on same page
includes email recap/archive for
reference & sharing

7. The Perfect Meeting…
Is concise and on point:
-
starts on time
does not delay for stragglers
ensures phone or video setup in
advance
stays on point, avoids chit-chat/idle
conversation,
cuts off “rat-hole”
discussions, avoids “analysis
paralysis”
enforces basic, reasonable meeting
protocol to honor attendees’ time

8. The Perfect Meeting…
Doesn’t happen:
-
utilizes technology for remote
participation
utilizes company intranet or email
when possible

9. References:
Dettmer, P., Knackendoffel, A. & Thurston, L. (2013) Collaboration,
Consultation and Teamwork for Students with Special Needs (7th
ed). Upper Saddle River, NJ: Pearson.
Hoerr, T. R. (2005). The art of school leadership. Alexandia, VA: Association for
Supervision and Curriculum Development.