This document is the overhead slides from the 2014 JudoVIC Annual General meeting

1. 2014 Annual General Meeting
Building Foundations for Growth
9th November 2014

2. JVI 2014 Video

3. 2014 Annual General Meeting
Building Foundations for Growth
9th November 2014

4. The 2014 Annual General Meeting is
now officially open
Thankyou for your attendance
Motion to accept attendances and apologies

6. 2014 in Review

7. 2014 in review

8. 2014 Membership and Financial Summary

9. 2014 Membership summary

10. We currently have 866 members,
a 17% net increase on last year…
2013-2014 Member base change
Source: Provided by JVI Registrar October 2014
311
67
244
92
336
429
164
265
265
530
Memberships RenewedMembers
Lost
231
509
Total Members
(Sept-2013)
Total Members
(Oct-2014)
Net Growth
+17%
866
Junior
New
Members
357
Senior
740
31%
Churn
rate
48%
Recruitment
rate

11. Whilst we have good age diversity,
53% of members are 6 to 15 years old
Age breakdown of members as at 20-10-2014
Source: Provided by JVI Secretary October 2014
79
39
39
72
77 78
866
188
273
21
0-5 6-10Total 26-3021-2511-15 16-20 31-40 50-8841-50
53%
of member base
6 to 15 years old

12. The current ratio of male to female
members is 4:1
Gender breakdown of members as at 20-10-2014
Source: Provided by JVI Registrar October 2014
80%
Female
20%
Male

13. The majority of members do not yet
have a registered grade
Grade breakdown of members as at 20-10-2014
Note: Variance due to members without a grade tagged against them in the database
Source: Provided by JVI Registrar October 2014
129
94
71
38
57
108
844
347
5th Kyu 3rd Kyu4th Kyu 2nd Kyu 1st Kyu TotalDan Grades6th Kyu

14. 2014 Tournament summary

15. Tournament participation over the
year totalled 1,050 entries
Judo Victoria Inc Tournament entries to June 30 2014 (Number of entries #)
Source: Tournament entries provided by JVI Treasurer October 2014
207
130
244
116
142
119
1,050
92
State
(Dec-13)
Autumn
(Mar-14)
Inaugural
(Feb-14)
Total
(Jul-13 to
Jun-14)
Spring
(Oct-13)
SCIO
(Aug-13)
Prenational
(May-14)
Winter
(Jul-13)

16. …with a fairly even split of
representation across age groups
Judo Victoria Inc Tournament entries to June 30 2014 by age group (Number of entries #)
Source: Tournament entries provided by JVI Treasurer October 2014
132
93
111
67
71
165
110
242
59
1,050
Under 12Under 9Total Junior
M&W
VeterensSenior
Boys/Girls
Senior
M&W
Junior
Boys/Girls
Under 15 Cadets

17. 2014 Financial summary

18. We generated $35k in profit this year to
invest in executing our growth strategy
Judo Victoria Inc Profit/Loss Summary Statement to June 30 2014 ($’000)
Source: Financial Performance reports provided by JVI Treasurer October 2014
Grant Income
51.4
EventsMemberships
30.4
24.0
7.8
Other
Income
General
Expenses
State Team ProfitDepreciation OtherMisc
64.5
Insurance
4.8 35.73.9
Total Income
125.6
8.8
10.8
9.0

19. With positive variances across all major
categories of performance
Source: Financial Performance reports provided by JVI Treasurer October 2014
Profit/Loss ($’000)
Revenue ($’000)
Expenses ($’000)
+330%
35.73
8.32
FY14FY13
+17%
FY14
125.57
FY13
106.92
-9%
98.60
FY14
89.84
FY13

21. 2015/16 Strategic Plan – Taking us to a higher level of achievement

22. AIS Sporting
Megatrends
Video
(Same as Strategy Day)

23. 2015/16 Strategic Focus
The professionalisation of judo

24. Secure corporate
sponsorship
Host inaugural
awards evening
Develop High
Performance Culture
Embed
sustainable
operating model
Ensure
Financial
Security
Prepare
for Growth
Enable
Internal
Development
Increase
Female
Participation
Retain
Juniors
through
High School
Club
Development
Program
Referee &
Volunteer
Recruitment
Local & Kyu
Competition
Circuit
Develop 3 & 5 year
financial investment plans
Conduct review of
membership model
Execute
Marketing
Strategy
Redesign premier
competition events
Brand relaunch
campaign
Establish & document
operating processes
Establish risk
management framework
Design &
Implement new
operating structure
Shift from
management committee
to board of directors
Coaching support and
development
Enhance Squad
Performance
Structured elite
athlete support
321

25. Brand relaunch
Building a new profile
for a new era

27. …to thisFrom this…
We have sought to modernise the brand of Judo
Victoria Inc. and bring it inline with 2015 sports
marketing standards…
…enabling us to further deepen and leverage
relationships with professional sporting bodies and
major corporate organisations

28. The symbol is sufficiently
gender neutral
The Head and inner
V shape provide a nod to
the VIS logo
Overlapping ribbon
provides a nod to the
AIS logo
J shape subtly creates a
link back to the
Japanese heritage
without being overtly
or stereotypically Asian
V ribbons pays homage
to the JudoGi lapels
The VIC abbrecivation is offset from Judo
typeface – we are both representatives of
the sport and of our state
The brandmark aims to take a modern and professional
abstraction on the representation of a judoka
V shape is iconic in Victorian
sport and something all
players across all sports
aspire to play under

29. 01. Primary lockup
02. Horizontal lockup 03. Vertical lockup
04. Stamp
The new brandmark
provides flexibility…

30. Example mat screenprint Example team branding
The new brandmark will be deployed
across all of our assets…

31. An interview with our 2014 Commonwealth Games Representative & Medallist

32. Marketing strategy
Recruiting Corporate
Sponsorship

33. 100
80
60
40
20
0
+30k for marketing campaign
5k average of last few years
+15k for state squad rekit
+20k for SCIO & State Titles Revamp
Sponsorship Goal 100k
+20k for athlete development
+30k for club development

36. Annual Gala Awards Dinner

37. Nike Competition
Video

38. …and more to come

39. 2015 Committee Elections

40. 7 positions are up for reappointment
today…
…elections will be held in order of
position seniority as depicted above
President
Vice
President
Treasurer
Ordinary
Member
(2yr) x 3
Ordinary
Member
(1yr)

41. VOTING FORM
ROLE: PRESIDENT
TERM: 2 YRS
INCUMBENT: JOHNNY
2JOHNNYA
1MARYB
3SAMC #XX
Reference Candidate Preference
At the top of the
form is details
about the role you
are voting on
Reference box to
ensure votes are
only counted once
Candidates are
listed: incumbents
first and then by
alphabetical order
of surnames
The letter beside
the name is a
reference for our
tallying spreadsheet Please rank all candidates
with 1 being your first
preference, 2 being second
and so on
Incomplete forms will be
invalid
Due to the number of candidates, we will
be conducting preferential voting…

42. The
preferential
counting
process

43. Term: 2 Years
Neville Sharpe
Nominees:
President
Incumbent:
Doug Noack
A
B
Neville Sharpe2014

44. Term: 2 Years
Nominees:
Vice-President
Incumbent:
Ben DoneganABen Donegan2014
Susie MoorsheadB

45. Term: 2 Years
Pat Quek
Nominees:
Treasurer
Incumbent:
APat Quek2014

46. Term: 2 Years
Nominees:
Ordinary Members x3
Incumbent:
Adrian James2014
Michelle Matthews2014
Ivo Dos Santos2014
Adrian JamesA
Michelle MatthewsB
Ivo Dos SantosC
Marek AugustynekD
Miki MayerE
Susie MoorsheadF
Ian WallisG

47. Term: 1 Years
Nominees:
Ordinary Member
Incumbent:
Vacant Position2014
Ivo Dos SantosA
Marek AugustynekB
Andrew CoatsworthC
Derren JonesD
Susie MoorsheadF
Ian WallisG
Miki MayerE

48. Special Business

49. Committee Motion A
A motion to remove a disparity in the Constitution for the closing date of
Committee nominations and align it with the closing date for AGM motions
That clause 30.5 of the Constitution be amended by replacing the words
“28 clear days” with the words “21 clear days”, so that it reads:
“Nominations must be received by the secretary 21 clear days prior to relevant
annual general meeting …”.
Motion requires 75% acceptance to pass

50. Committee Motion B
A motion to update and simplify the AGM notification requirements when email
notifications are not acknowledged.
That clause 42.1 of the Constitution be amended by replacing the words
“registered post” with the word “post”, so that it reads:
“if acknowledgement of the notice is not received by electronic mail within three
(3) days of its despatch, the Secretary shall send a notice by post.”.
Motion requires 75% acceptance to pass

51. A final word from our president elect

52. The 2014 Annual General Meeting is
now officially closed
Thankyou for your time today
Don’t wait another year, stay in touch with
the latest JudoVIC news and updates

53. © 2014 Judo Victoria Incorporated.
All rights reserved.
The name ‘Judo VIC’ , the V symbol and the
photography enclosed within this document are
the property of Judo Victoria Incorporated.
The information contained herein is of a general
nature and not intended to address the
circumstances of any particular individual or
entity other than Judo Victoria Inc. No individual
or organisation should act on the enclosed
information without first seeking appropriate
professional advice.
For further information regarding Judo Victoria
please contact us at:
secretary@judovictoria.com.au