The document outlines 12 essential items that should be brought to any annual meeting, including meeting notices, proxies, sign-in sheets, minutes from the previous year's meeting, copies of governing documents and financial statements, procedures for elections and meetings, a ballot box, signature cards, officer and committee reports, applicable statutes, and Roberts Rules of Order. Having these 12 items will ensure an association is well prepared for its annual meeting.

1. 12 Must Have Items for Your Next Annual Meeting
By Associated Property Management
We are now in the Annual Meeting Season and it is never too late to be prepared. The
following are materials and/or information that you should have at any Annual Meeting:
1. Meeting Notice, Agenda, and Proof of Notice.
2. Proxies, Ballots, Envelopes, Signature Envelopes.
3. Alpha Sign-In Sheet, Signs A-L and M-Z.
4. Minutes of Last Year’s Annual Meeting.
5. Copy of Documents and Amendments.
6. Copy of Last Financial Statement and Delinquent List.
7. Law Procedures on Elections and Annual Meetings.
8. Ballot Box.
9. Signature Cards and Corporate Resolution.
10. Report of Officers and Committees.
11. Copy of Applicable Statutes.
12. Copy of Robert’s Rules of Order
Use this check list for your association’s Annual Meeting.
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