Document from Alan McAlpine re list of questions and possible responses for benchmarking survey - an agenda item for IR meeting at the conference

1. Field
Screen 1
1.1 University name
1.2 Number of campuses served
1.3 Service Type
1.4 Number of International Students
1.5 Total enrolment
1.6 Band
1.7 KODER
1.8 State
1.9 Groupings
Requirement
Full list see attached
Does this refer to the number of campuses that
the institution has
Yes
Choose one of;
Centralized careers service
Faculty based careers service
Graduate School
How many international students (by EFTSL)are
enrolled at your institution
Research officer will insert actual number of
EFTSLs for each institution
Two Bands will exist
Band A EFTSL greater than or equal to 20000
Band B EFTSL less than or equal to 19999
Could we program the survey so that as the
Research Officer keys in the EFTSLs the program
automatically allocates the uni to BAND A or B? If
not the RO can post populate
We need to divide the EFTSL number by 1750 –
this gives us a ratio and tells us if the uni is below
equal to or above the staffing ratio recommended
by Koder. Can be post populated.
In which state is your institution located
ACT
NSW
Qld
Tas
SA
Vic
WA
National
NZ
Please indicate which grouping of universities your
institution belongs to. If the institution does not
belong to a grouping select “Non-aligned”
Group of 8
ATN
Innovative Research Universities
Non-aligned
TAFE

2. Screen 2
2.1 Position Area
2.2 Position Description
This information is provided to assist the HOS
complete the survey and allow a degree of
consistency in the understanding of the position
areas. This information is about all staff in the
Service
Manager
Careers Counsellor
Career Educator
Industry/Employer Liaison
WIL/Work Placement
Marketing/Communication
Technical
Project Officers
Administration
Other
Management
Staff primarily employed to supervise other staff
or who have responsibilities for planning, policy,
financials and/or operations within the careers
service.
Careers Counselling
Staff who provide one to one counselling or
advising services and/or conduct generic careers
related workshops. May service a targeted group
eg international students
Careers Education/Consultant
Staff specifically involved in teaching or supporting
academics to include careers in the curriculum, not
a career counselling role.
Industry/Employer Liaison
Staff whose main responsibilities are to develop
and manage relationships with employers and/or
manage events and programs that focus on the
involvement of employers.
WIL/Work Placements
Staff employed to develop and maintain internship
programs and/or other WIL activities.
Marketing/Communication
Staff who are employed to facilitate marketing to
and/or communication with stakeholder groups,
including social media.
Technical
Staff employed to develop and maintain the
services website, office management systems,
databases or integrate the use of media into
services provided.

3. Project Officers
Staff employed to co-ordinate specific programs or
projects.
Administration
Staff employed to provide administrative
assistance, reception roles or other general office
duties.
2.3 Position Level
2.4 Number of staff
Edwina, it is unknown how many “lines” you will
need to allow for each area. Admin staff in one
service could work across a number of HEW levels
eg 4, 5 or 6. Likewise Project Officers could be
paid at varying levels
2.5 Position Other
2.6 Professional Staff
2.7 Permanent Staff
Edwina this is a new question
2.8 Total Staff
Screen 3
3.1 Steps to VC
Other
Please record other roles that staff fulfill.
HEW Level 3
HEW Level 4
HEW Level 5
HEW Level 6
HEW Level 7
HEW Level8
HEW Level 9
HEW Level 10
HEW Level 10+
For each position area we require the number of
staff and their position level. I would see these
three being presented as a matrix (if that is
possible) Area followed by level and number of
staff. For example Careers Counsellors Level 7, 3
staff. Level 8, 1 staff
Will need to allow for part time roles, 0.1 – 0.9 of a
position
If there are staff employed in positions other than
those above we need to know the area , level and
number of staff
How many staff in your Service meet the CICA
definition of a careers professional, ie,
work in the field of career development and have
completed, and had recognized, as a minimum
qualification an endorsed Grad Cert or Vocational
Grad Cert or gained professional recognition
through NAGCAS?
How many staff in your service have ongoing roles
are permanent?
How many staff are on a fixed term contract?
Answer should be the total of the answers to the
questions above.
How many steps of management exist between

4. the Head of Service and the VC
1
2
3
4
5
3.2 Careers Service organizational structure
Is the Careers Service part of
Student Services
Student Life
External Engagement
Marketing
Alumni
Student Administration
Reports directly to senior management
Other
3.3 Reporting comments
If other please describe
3.4 Non-salary budget
For this calendar year was your non-salary budget
between
0-50K
50K-100K
100K-150K
Greater than 150K
3.5 Income generated
In this calendar year how much income do you
expect to earn
0-50K
50K-100K
100K-150K
150K- 200K
200 – 250K
Greater than 250K
3.6 Targeted funding
In this calendar year have you received funding for
any of the following;
International students
Indigenous students
Students with a disability
Women
Other (please describe)
3.7 Targeted funding sources
In this calendar year have you received funding
from any of the following
Hi Edwina had to include an extra field as I couldn’t Widening Participation
word the question easily
Students amenities fee
Other (please describe)
Screen 4 Activities
Field
4.1 Activity name
Requirements
Please indicate the activities your Service offers;

5. 4.2 Activity detail
Careers Counselling
Careers Service Website
Social Media
Employment/Placement Service
Graduate Recruitment Program ie career fairs,
employer presentations etc
Seminars/Workshops
Careers education embedded in the Curriculum
Services for Prospective Students
Publications eg handouts, booklets, resources.
Careers Information Library
International travel for employer engagement
Mentoring program
On Campus Student Employment
SME Program
Employability program – an award program
targeting the development of employability skills
Dedicated Programs/support for
Post graduate research students
Indigenous students
International Students
Students from low socio-economic backgrounds
Students with a Disability
Women
Other
A small number of these activities have been
selected to gain more detailed information please
select the options that apply at your Service. You
can choose more than one option.
Careers Counselling
1 hour face to face appointments
45 minute face to face appointments
30 minute face to face appointments
Short face to face appointments
Drop in service only
Duration of appointments varies during the year
Careers aligned with the curriculum
For credit Career Development subject available
Not for credit Career Development subject
available
Multi-session modules available for inclusion in
existing subjects
Invited to offer careers component to subjects by
academics on a one-off basis.
Seminars/Workshops

6. Offer face to face workshops
Offer webinars
Offer online videos of workshops
Careers Fairs
Conduct one careers fair each year
Conduct 2-4 careers fairs each year
Conduct 5 or more careers fairs each year