131118

Mar Monte, Facilities Management and Expansion
QUESTIONS, COMMENTS OR SUGGESTIONS?
EMAIL JIM_KELLY@PPMARMONTE.ORG OR
CALL JIM AT 408-394-7898
15/01/10 1
1. Please join my meeting.
https://www1.gotomeeting.com/join/588674048
2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your
telephone.
Dial +1 (636) 277-0136
Access Code: 588-674-048
Audio PIN: Shown after joining the meeting
Meeting ID: 588-674-048
RAYROZ DODSON-CRAWFORD
JIM KELLY, MODERATOR
LYNN SALAZAR
DOUGLAS WHITE
TIM PROCTER
MIKE ARMSTRONG
RON STRONG
BRIAN BARCELINO
STEVE CLARK
JON ELDER
PPMM CFO, Head of Facilities
PPMM Facilities
PPMM Facilities
WHL Architects, Principal
WHL Architects, Project Manager
TICO Const., Inc. Principal
TICO Const., Inc. Supervisor for RWC
TICO Const., Inc. Supervisor for HWD
(JLL) Jones Lang LaSalle, Vice-President
(JLL) Jones Lang LaSalle, Vice President
THE FACILITIES AND EXPANSION TEAM
BI-WEEKLY PROJECTS UPDATE for Monday, 18 Nov, 2013
HTTPS://WWW1.GOTOMEETING.COM/JOIN/588674048
USE YOUR MICROPHONE (VOIP) OR USE YOUR PHONE AT 636-277-0136
ACCESS CODE: 588-674-048
AUDIO PIN SHOWN AFTER JOINING THE MEETING
MEETING ID: 588-674-048
MEETING ID: 588-674-048

CALL JIM AT 408-394-7898
BI-WEEKLY FACILITIES AND EXPANSION PRESENTATION
10/07/13 2
PROJECT STEPS FOR PPMM
SENIOR MANAGEMENTSENIOR MANAGEMENT
IN-HOUSE STAFF, OUTSIDE CONSULTANTS & CONTRACTORS
JONES, LANG LASALLE: STEVE CLARK & JON ELDER; WHL ARCHITECTS: DOUGLAS WHITE & TIM PROCTOR; TICO CONST. INC: MIKE ARMSTRONG, RON STRONG & BRIAN BARCELINO
IN-HOUSE STAFF, OUTSIDE CONSULTANTS & CONTRACTORS
JONES, LANG LASALLE: STEVE CLARK & JON ELDER; WHL ARCHITECTS: DOUGLAS WHITE & TIM PROCTOR; TICO CONST. INC: MIKE ARMSTRONG, RON STRONG & BRIAN BARCELINO
11
IDENTIFY
NEED
33
APPROVE
SIZE AND
COST
ESTIMATE
55
APPROVE
LEASE &
SEEK
PERMITS
77
APPROVE
DESIGN
SEEK
PERMITS
99
ACCEPT
CONST &
OBTAIN
PERMITS
22
PROGRAMPROGRAM
NEEDS
AND SIZE
44
AND FIND
ENGAGE
BROKER
AND FIND
TWO SITES
66
ENGAGE
DESIGNER
DEVELOP
PLANS
88
CONSTRUCT
ENGAGE
GC TO
CONSTRUCT
1010
AND OPEN
OCCUPY
AND OPEN
FOR
CLIENTS
35 BAYWOOD
SAN MATEO
8480 ENTERPRISE WAY
OAKLAND
WEST OAKLAND
29 BAYWOOD SM
435 GRAND AVENUE
SO. SAN FRANCISCO
2907 EL CAMINO REAL
REDWOOD CITY

CALL JIM AT 408-394-7898
11/04/13 3
ADDRESS:
435 GRAND AVENUE
SOUTH SAN FRANCISCO, CA.
PLANNED PARENTHOOD MAR MONTE, SOUTH SAN FRANCISCO
* SSF SCHEDULE *
NEED/USE IDENTIFIED
REAL ESTATE LOCATED
DESIGN COMPLETED 5 JUN
DOCUMENTS SUBMITTED II JUN
BUILDING PERMIT TBD
CONSTR COMPLETED TBD
OCCUPANCY PERMIT TBD
SATELLITE OPERATION TBD
LICENSING TBD
FULL OCCUPANCY TBD
UPPER FLOOR
DAYLIGHT BASEMENT
RENOVATION FLOOR PLANS
GROUND FLOOR

CALL JIM AT 408-394-7898
11/04/13 4
PLANNED PARENTHOOD MAR MONTE FACILITY, OAKLAND
ADDRESS:
8480 ENTERPRISE WAY
OAKLAND
* SCHEDULE *
NEED/USE IDENTIFIED
REAL ESTATE LOCATED
DESIGN COMPLETED TBD
DOCUMENTS SUBMITTED TBD
BUILDING PERMIT TBD
CONSTR COMPLETED TBD
LICENSING TBD
FULL OCCUPANCY TBD
1. COMPLETED TEST FIT
2. WILL SIGN THE LEASE
3. VERIFY THE PROGRAM
4. DEVELOP THE DESIGN
5. DO WORKING DWGS
6. BID THE WORK
7. COMPLETE THE Tis
8. OCCUPY...& PERMIT
1. COMPLETED TEST FIT
2. WILL SIGN THE LEASE
3. VERIFY THE PROGRAM
4. DEVELOP THE DESIGN
5. DO WORKING DWGS
6. BID THE WORK
7. COMPLETE THE Tis
8. OCCUPY...& PERMIT
12,800 SF
AERIAL SITE VIEW
60 PARKING SPACES
ALAMEDA COUNTY
SERVICES BLDGS
4,000sf
FUTURE
SUBLEASE
SPACE
4,000sf
FUTURE
SUBLEASE
SPACE
TEST FIT WORKSTEST FIT WORKS
LEASE FINALIZED;
SIGNATURES NEXT

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11/04/13 5
ADDRESS:
35 BAYWOOD
SAN MATEO, CA.
PLANNED PARENTHOOD MAR MONTE, SAN MATEO
* SM SCHEDULE *
NEED/USE IDENTIFIED
REAL ESTATE LOCATED
DESIGN COMPLETED 10 SEP
DOCUMENTS SUBMITTED
JAN
2014
BUILDING PERMIT 27 MAR 14
CONSTR COMPLETED
27 JUN 14BBBB
NB,B
LICENSING TBD
FULL OCCUPANCY TBD
NEWLY RENOVATED
AND NOW OCCUPIED
DESIGN TEAM IN
PROGRESS

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11/04/13 6
ADDRESS:
2907 EL CAMINO REAL
REDWOOD CITY, CA.
(SAN MATEO COUNTY NOT REDWOOD CITY)
PLANNED PARENTHOOD MAR MONTE, REDWOOD CITY
* RWC SCHEDULE *
NEED/USE IDENTIFIED
REAL ESTATE LOCATED
BUILDING PERMIT 24 JUL
CONSTR COMPLETED 25 OCT
OCCUPANCY PERMIT 08 NOV
LICENSING TBD
FULL OCCUPANCY TBD
RENOVATION FLOOR PLAN
FUTURE
SUBLEASE
SPACE
FUTURE
SUBLEASE
SPACE
CONSTRUCTION DONE.
OPENING DEC 2ND

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11/04/13 7
ADDRESS:
1032 A STREET
HAYWARD CA
PLANNED PARENTHOOD MAR MONTE, HAYWARD
* HWD SCHEDULE *
NEED/USE IDENTIFIED
REAL ESTATE LOCATED
BUILDING PERMIT 11 NOV
CONSTR COMPLETED 03 MAR 11
OCCUPANCY PERMIT 01 MAR 14
SATELLITE OPERATION 14 MAR 14
LICENSING TBD
FULL OCCUPANCY TBD
RENOVATION FLOOR PLAN
BUILDING PERMIT
LAST WEEK*
*AT OUR OWN RISK…THANK YOU HAYWARD

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8
PLANNED PARENTHOOD MAR MONTE, OTHER PROJECTS
WHERE WHO WHAT
___________________________________________________________________________________________________________________________________________________________________________________________________________________
VARIOUS L&J SUBLEASE TENANTS FOR WATSONVILLE, REDWOOD CITY & OAKLAND: In Progress by JLL
PPMM S&J NEW LOGO SIGNAGE REPLACEMENTS (BEFORE WEST OAKLAND): In Progress; 25% complete
PPMM L SOLUTIONS TO WORK PLACE DISRUPTIONS (ENSURING CONTINUITY): In Progress; 25% complete
PPMM L&J ERGONOMIC ISSUES (BOTH IN FURNITURE AND CASEWORK): In Progress; 30% complete
BAY AREA L HWD>HWD; SUN>RWC (MOVES BY THE END OF THE CALENDAR YEAR): In Progress
HQ J&D BUILDING A TEMPLATE; INSTITUTING VENDOR CONTROLS: In Progress; 65% complete
HQ L STANDARDIZING APPLICANCES, FURNITURE, ETC: In Progress; 40% complete
PPMM J&D TRACKING AND RECORDING WORK ORDERS: Pending discussion with Rayroz
PPMM J PREVENTIVE MAINTENANCE AND SCHEDULED MAINTENANCE: In Progress; 15% complete
SJ L LEGAL ANSWERS ON EASEMENTS, OWNERSHIP, ETC: Pending response by the City of San Jose
1691 ALL DIGITAL RECORD TRANSLATION: Pending scheduling; 10% complete
FACILITIES ‘PUBLIC INFORMATION FOLDER’ NOW AVAILABLE ON THE ‘G’ DRIVE
NOTE: L = LYNN, S = STELLA, D = DOTTIE, J = JIM and JLL = Jones Lang LaSalle
11/04/13

CALL JIM AT 408-394-7898
15/01/10 9
THANK YOU FOR YOUR TIME
OUR NEXT UPDATE WILL MONDAY, 02 DECEMBER 2013
AT THE SAME TIME AND
USING THE SAME DIAL–IN NUMBER
(SPACE IS LIMITED, PLEASE CALL IN EARLY)
MEETING ID: 588-674-048
MEETING ID: 588-674-048

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