UW Libraries workshop on data services, as part of the 2015 RA/TA Conference, http://www.washington.edu/teaching/programs/ta-ra-conference/.

1. Welcome!
As you come in, please write down the
top 1-2 things you’re hoping to learn at
this session (3x5” cards on tables)

2. Manage Your Data!
Navigating Data Services
at the UW Libraries
Jenny Muilenburg
September 22, 2015
TA/RA Conference

3. Today’s Session
● Introductions
● Tips for taking care of data
while teaching or researching
● Data services @ UW Libraries
● Tips: Seattle Secrets
● Activity: Resource walk-through
Questions are welcome anytime!

4. Student Goals
Research
● Finding appropriate data sources
● Managing data (aka, keeping yourself organized)
● Sharing data when your project is complete
Writing
● Citing data appropriately
● Constructing a data management plan
● Publishing data along with an article

5. Activity
Question: How many of you think you require
analysis of data for your research project?
Turn to your neighbor and ask: what type of
data? What type of analysis?
If someone didn’t raise their hand, ask them
why?

6. Report Out
How many of you will be using data?
How many will not?

7. Tip #1: Seattle Food Trucks!
● All over, nearby
and on Red
Square
● Many, many
options
● www.seattlefood
truck.com/

8. So, what is data?
“(T)hat which is collected, observed, or created
for purposes of analyzing to produce original
research results.
Research data may be created in tabular,
textual, statistical, numeric, geospatial, image,
multimedia or other formats.”
(Adapted from DISC-UK DataShare Project, p16)

9. What is your data?
Word, PPT, Excel,
Presentations (audio/video)
Canvas course files
Email/chat
Posters/articles
Handouts, other class materials
Your own research materials

10. Research Data Lifecycle
Image courtesy: http://www.usgs.gov/datamanagement/why-dm/lifecycleoverview.php

11. Project Planning
● Data discovery/acquisition
● Data management
○ file naming, folder management, etc.
● Data management plans
Consultations available! Email uwlibs-
data@uw.edu.

12. Project Planning: Data Discovery:
http://guides.lib.uw.edu/research/data

13. Project Planning: Data Management Guide
http://guides.lib.uw.edu/research/dmg

14. Processing/Analysis
The meat of the work…
Stay true to your DMP, and alter accordingly!
Keep yourself organized

15. Tip #2: UW Cherry Blossoms
● Bloom in
March/April each
year
● http://www.was
hington.edu/disc
over/visit/cherry-
trees/
● Located on the
quad

16. File naming & management
Tips (from http://www.paradigm.ac.uk/workbook/appendices/
guidelines-tips.html)
Be concise
sefs508paper.doc
Select meaningful names
englishpaperone.doc… will this makes sense in two months?
Develop standard naming conventions
Use whatever works for you, but be consistent
Avoid capitals or spaces in names
Use the format yyyymmdd (e.g. 10 June 2005 = 20050610)
20150922.sefs508.firstessay.doc
Adopt a version control system for drafts
20150922.sefs508paper.1.doc

17. File naming & management
Make your data self-documenting with good names and
folders
Add information to the body of digital documents which
explains them to a general audience (hello metadata!)
Delete what’s not important (do this on our regular cleanup
day)

18. Data Management
File structure
File formats

19. Storage & Backup
Storage options: pro & cons
Backup options: use them! (regularly)
And decide what to back up
Remember: Sharing does not equal storage OR
backup

20. Data Sharing

21. Data Sharing

22. Data Citation
Data should be cited in the same way as other sources of information,
such as articles and books. Data citation can help by:
enabling easy reuse and verification of data
allowing the impact of data to be tracked
creating a scholarly structure that recognises and rewards data
producers
http://www.datacite.org/whycitedata

23. Data Preservation/Archiving
What to preserve: raw data, final data, code,
software
How long to preserve: 5 years, end of project,
indefinitely?
Where to preserve: UW repository, ICPSR,
dryad?

24. Storage/Archiving Options @ UW
Google drive, available through UW Google Aps.
FERPA compatible, but NOT for HIPAA/PHI data
From UW Medicine, Being Secure in the Cloud
unlimited space
U Drive (20GB, “automatically backed up”)
central file storage, available on and off campus
UW OneDrive (both business and personal)
Other servers and storage services
Archiving: Researchworks, other repos
Outside services: slideshare, conference proceedings website,
departmental website, etc.

25. Tip #3: Bowling!
● The HUB has a bowling alley
● 12 lanes, is reservable for
parties, and now has state-
of-the-art bowling kiosks
and screens.
● Food (and socks!) available
for purchase

26. Resource: DMPTool

27. Resource: ResearchWorks

28. Resources You Can Use
● UW Libraries Data Services Team, uwlibs-
data@uw.edu
● Data Management Guide,
http://guides.lib.washington.edu/dmg
● Data Guide,
http://guides.lib.washington.edu/data
● DMPTool, https://dmptool.org/
● EZID and ORCID, http://ezid.cdlib.org/ and
http://orcid.org/

29. Action items!
Review your storage
Desktop (+ remote desktop)
Google drive
Dropbox
other UW resources
Delete old items
Back things up
Share something
Slideshare, repository, etc.

30. Ask Us!
Jenny Muilenburg, jmuil@uw.edu
UW Libraries Data Services Team, uwlibs-
data@uw.edu

31. 3x5” card recap
- top requested items
- additional questions
- email FAQ forthcoming