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Research Data
Management
Utah Library Association 2015
May 14, 2015
Dixie Convention Center, St. George, UT
Presenters
● Rebekah Cummings, J. Willard Marriott Library,
University of Utah
● Elizabeth Smart, Harold B. Lee Library, B...
Overview
● Federal Mandates and Elements of a Data
Management Plan
● Data Repositories
● File Naming
● Metadata Basics
Why properly manage and share
data?
● To help the research team
● Promote new discoveries
● Promote reproducible research
...
National Institute of Health (2003)
“Data should be made as widely and freely available as
possible while safeguarding the...
National Science Foundation (2011)
“Investigators are expected to share with other
researchers, at no more than incrementa...
White House OSTP Memorandum (2013)
Thank you,
Daureen!
NEH - Office of Digital Humanities (2014)
● Uses much of the same language as the NSF
Directorate for Social, Behavioral, ...
What is in a data management plan?
● Data types and formats
● Metadata
● Storage and Backups
● Intellectual property and u...
Data Repositories
How do I find a repository that meets my
needs?
● Registry of Research Data Repositories (re3data.org)
o Includes resource...
Staying Current with
Research Data Management
● Scholarly Publishing and Academic Resources Coalition
(SPARC)
o sparc.arl....
File Naming and Metadata Basics
Britt Fagerheim & Becky Thoms
Why worry?
How do you currently name files?
Best Practices
● Context
● Short+
● No Generics
● Consistency
● Documentation
Specifics
● Dashes or underscores to differentiate between words
● Avoid special characters (* % $ £ ] { ! @/) and spaces
...
Descriptive File Naming
Keep file names short and relevant - using sufficient
characters to capture enough descriptive inf...
Naming Files by Chronology
If using a date, use the format Year-Month-Day: YYYY-MM-
DD or YYYY-MM or YYYY-YYYY. This will ...
Metadata: a definition
There was a study put out by Dr.
Gary Bradshaw from the University of
Nebraska Medical Center in 19...
Why create metadata?
Your Turn
Interviewee: Robert “Bob” Bennett
Place of Interview: Senator Bennett’s office in Salt Lake City, Utah
Date of Interview: ...
Thank you!
Questions?
Research Data Management
Research Data Management
Research Data Management
Research Data Management
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Research Data Management

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A presentation on research data management presented at the Utah Library Association conference in May 2015. Main topics included federal mandates, data repositories, metadata, and file naming conventions. Presenters: Rebekah Cummings, Elizabeth Smart, Becky Thoms, and Brit Faggerheim.

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Research Data Management

  1. 1. Research Data Management Utah Library Association 2015 May 14, 2015 Dixie Convention Center, St. George, UT
  2. 2. Presenters ● Rebekah Cummings, J. Willard Marriott Library, University of Utah ● Elizabeth Smart, Harold B. Lee Library, BYU ● Becky Thoms, Merrill-Cazier Library, USU ● Britt Fagerheim, Merrill-Cazier Library, USU
  3. 3. Overview ● Federal Mandates and Elements of a Data Management Plan ● Data Repositories ● File Naming ● Metadata Basics
  4. 4. Why properly manage and share data? ● To help the research team ● Promote new discoveries ● Promote reproducible research ● Higher citation counts ● Meets grant requirements ● Makes the results of publicly funded research publicly available
  5. 5. National Institute of Health (2003) “Data should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data.” ● DMP for all research grants over $500,000 ● All manuscripts must be submitted to PubMed no more than 12 months after publication.
  6. 6. National Science Foundation (2011) “Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections, and other supporting material created or gathered in the course of work under NSF grants.” ● All NSF grants must have a data management plan
  7. 7. White House OSTP Memorandum (2013)
  8. 8. Thank you, Daureen!
  9. 9. NEH - Office of Digital Humanities (2014) ● Uses much of the same language as the NSF Directorate for Social, Behavioral, and Economic Sciences. ● Requires a two-page data management plan ● For all grants, regardless of award amount
  10. 10. What is in a data management plan? ● Data types and formats ● Metadata ● Storage and Backups ● Intellectual property and usage rights ● Archiving and preservation ● Ethics and Privacy ● Budget ● Responsibility
  11. 11. Data Repositories
  12. 12. How do I find a repository that meets my needs? ● Registry of Research Data Repositories (re3data.org) o Includes resources previously listed in Databib o Moving to stewardship of DataCite
  13. 13. Staying Current with Research Data Management ● Scholarly Publishing and Academic Resources Coalition (SPARC) o sparc.arl.org o sparc.arl.org/issues/open-data o sparc.arl.org/advocacy/national/directive
  14. 14. File Naming and Metadata Basics Britt Fagerheim & Becky Thoms
  15. 15. Why worry?
  16. 16. How do you currently name files?
  17. 17. Best Practices ● Context ● Short+ ● No Generics ● Consistency ● Documentation
  18. 18. Specifics ● Dashes or underscores to differentiate between words ● Avoid special characters (* % $ £ ] { ! @/) and spaces ● Use leading zeros : e.g., 001, 002, 003, etc. will order files up to 999 ● Consider how scalable your data file naming policy needs to be: e.g ., don't limit your project number to wo digits, or you can only have ninety nine projects ● Upper case letters can affect ordering – be consistent. Not all systems/software are case- sensitive; assume that TANGO, Tango and tango are the same
  19. 19. Descriptive File Naming Keep file names short and relevant - using sufficient characters to capture enough descriptive information Please choose the most appropriate filename from the following list: ● labtox_recent_110810_old version.sps ● 2010-08-11_bioassay_toxicity_V1.sps ● FFTX_3776438656_old.sps
  20. 20. Naming Files by Chronology If using a date, use the format Year-Month-Day: YYYY-MM- DD or YYYY-MM or YYYY-YYYY. This will maintain chronological order of your files. Please choose the most appropriate filename from the following list: ● 2006-03-24_Attachment ● 24 March 2006 Attachment ● 240306attch
  21. 21. Metadata: a definition There was a study put out by Dr. Gary Bradshaw from the University of Nebraska Medical Center in 1982 called “ Growth of Rodent Kidney Cells in Serum Media and the Effect of Viral Transformation On Growth”. It concerns the cytology of kidney cells. Unstructured Data Structured Data Title Growth of Rodent Kidney Cells in Serum Media and the Effect of Viral Transformation on Growth Author Gary Bradshaw Date 1982 Publisher University of Nebraska Medical Center Subject Kidney--Cytology
  22. 22. Why create metadata?
  23. 23. Your Turn
  24. 24. Interviewee: Robert “Bob” Bennett Place of Interview: Senator Bennett’s office in Salt Lake City, Utah Date of Interview: 10 May 2013 Interviewers: Randy Williams and Ross Peterson Recordist: Randy Williams Recording Equipment: Marantz Professional: PMD660 Transcription Equipment used: Express Scribe with PowerPlayer foot pedal Transcribed by: Randy Williams, 28 May 2013 Transcript Proofed by: Randy Williams, 2 June 2013, Senator Bennett, 17 June 2013 (via Tara Tanner email) Brief Description of Contents: Senator Bennett talks about his efforts to keep President H. W. George Bush from vetoing the CUPCA legislation and keep the Central Utah Project funded; and his work in the Senate. Reference: RW = Randy Williams RP = Ross Peterson BB = Bob Bennett NOTE: Interjections during pauses or transitions in dialogue such as “uh” and false starts and stop in conversations are not included in transcribed. All additions to transcript are noted with brackets. TAPE TRANSCRIPTION [00:01] BB: [Mic check] [00:10] RW: I am going to start. It is the 10th of May 2013. We are here at the Bennett Group with Senator Bennett, Ross Peterson and Randy Williams,
  25. 25. Thank you! Questions?

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