Slides from the second half of the UW Libraries presentation on impact metrics, data & librarian workflow. First half from Robin Chin Roemer.

1. +
Impact Metrics, Data &
You
(this is the part mostly about data)
Jenny Muilenburg
14 September 2015

2. Quick poll
 Staffweb
 Desktop
 Google drive
 Dropbox (or similar)
 Email folders
 Other?

3. Quick poll
 Slideshare
 ResearchWorks (or similar)
 ORCID (or similar)
 Shared via org website (conference proceeding website, for example)
 Others?

4. What now?
 What I mean when I say “data”
 Examples (mine and yours)
 Tips and tricks
 File management
 Naming conventions
 Sharing
 Resources
 Q&A (throughout!)

5. What is your “data”?
 Work files, aka documents
 PPT, Word, Excel
 Presentations (audio/video recordings)
 Email
 Chat
 Committee work
 Posters, articles
 Handouts, flyers, bookmarks
 Twitter, FB, instagram: social media (whether for marketing or work
communication)

6. What do you do with your data?
It’s used for (or actually exists as):
 Presentations
 Assessments
 Reference
 Comments/questions
 Tracking impact
 Marketing
 Other documents related to class (handouts, etc)
 Creating LibGuides
 Other

7. Someone asks you…
 Where is your data?
 How discoverable is it?
 How easy is it to share?

8. File management
& naming conventions
 Tips (from
http://www.paradigm.ac.uk/workbook/appendices/guidelines-
tips.html)
 Be concise
 Data&altmetrics.presentation.workingdocuments.research.notes.robin&j
enny.doc… um, no.
 Select meaningful names
 Presentation.doc vs data&altmetrics.background.doc
 Develop standard naming conventions
 Use whatever works for you, but be consistent
 Avoid capitals or spaces in names
 Use the format yyyymmdd (e.g. 10 June 2005 = 20050610)
 20150914.data&altmetrics.final.ppt
 Adopt a version control system for drafts
 20150914.data&altmetrics.2.doc

9. File management
& naming conventions
 Make your data self-documenting with good names and folders
 Add information to the body of digital documents which explains them to
a general audience (hello metadata!):
 Delete what’s not important (do this on our regular cleanup day)
Document Title Caring for your personal archive
Author(s) A.N. Other and A. Colleague
Purpose Provide guidance to individuals wishing to preserve their digital
materials for their own use and for placement at an archival repository.
Date 01/02/2007- Filename 20070201sampledoc-2.odt
Access Internal General dissemination
Document History
Version Date Comments
1 01/02/2007Document created by A. N. Other
2 31/03/2007Revisions to language by A. Colleague

10. Storage and backup
 Storage options: pro & cons
 Backup options: use them! (regularly)
 And decide what to back up
 Sharing does not equal storage OR backup

11. Sharing
 Open source
 Open publishing
 Share your presentations & classes
 Share your papers
 Tracking (Robin)

12. Resources: personal organization
http://personaldigitalarchiving.com (next conference 2016, old ones
online)
http://library.columbia.edu/locations/dhc/personal-digital-
archiving/online-resources.html
http://www.ala.org/lita/digitalarchiving (personal digital archiving for
librarians, class coming up next month)
For the academics out there:
http://people.ucsc.edu/~swhittak/papers/folder_structure_final.pdf

13. Action items
 Review your storage!
 Desktop (+ remote desktop)
 Google drive
 Staffweb
 Dropbox
 Etc
 Delete old items!
 Back things up!
 Share something! 
 Slideshare
 ResearchWorks
 Etc.