1. SSR 3014 Project
Evaluation and Cost
Benefit Analysis
Learning Unit 4: Approaches to
Evaluation, Evaluation Design and
Indicators

2. Discussion
Discuss in a group, how can you
ensure that your evaluation is
managed effectively.

3. Key consideration in
managing evaluation
Evaluation is a powerful tool for learning about
what works, what does not and the reasons
(World Bank, 2006)
As a result, there is increasing investment in evaluation by
development actors including efforts to strengthen the
quality of evaluation being undertaken.

4. • Managing evaluation starts firstly with gaining
consensus on when, what and how to evaluate the
program, project or policy, whose roles it is to lead
this process really depends on the organizational
context and structure.
• Monitoring and evaluation professionals should be at
the forefront of raising awareness about the role and
value of evaluation and working towards creating
awareness on evaluation needs in the organization.

5. How to ensure
that evaluation is
commissioned and
managed?
effectively?
1. Defining scope
• Determine what is
important and to whom
• Identify the resources
available for the
evaluation.
• focused on those aspects
that are determined to
be most strategic to
evaluate.

6. 2. Assessing readiness for
evaluation
• It is important to assess
whether or not an
evaluation is feasible at
this.
• Resource availability
• The availability of
information
• Probability the result could
influence change.

7. Criteria for assessing
the feasibility of
evaluation
Source: IUCN (2004). Managing Evaluations: A Guide for IUCN Programme and Project Managers, page 14.

8. 3. Budgeting the
evaluation
• Evaluation requires
adequate resources.
• Budget lines specific to
evaluation activities
should be included.
• costs include??

9. Aspects of a good
evaluation budget
• Relevant program staff should be involved in the
budgeting process or consulted about the budget and
should be encouraged to give feedback.
• Cost all elements of the evaluation activities,
including volunteers, community activities and time.
• Include personnel to lead the evaluation activities.
• Calculate reasonable amount of time to complete
evaluation activities.
• Evaluation and budget activities should be agreed
upon by both staff and project donors.

10. 4. Selecting Evaluation
Team
• determined by the
evaluation’s rational and
overall purpose.
• determine what needs to
be undertaken by
internal evaluators
versus those that would
be best suited for
external evaluation.

11. 5. Developing
Comprehensive Terms of
Reference (TOR)
• a document defines all
aspects of how a
consultant or a team will
conduct an evaluation
• provides detailed
information about the
scope of the evaluation,
• helps to clarify the
reasons for the
evaluation,
• should be developed
after consulting a range
of stakeholders