1. OHS Risk Assessment Form // Young and Well CRC
1 // Safe. Healthy. Resilient.
OHS Risk Assessment Form
Assessed by: Date of assessment:
Position: Date of next review:
Risk AssessmentTitle: Working in an office environment
Step 1: Identify the activity and the location of the activity
- Description of activity: working with computers, working with other office equipment, manual handling, working after business hours or working
alone, using kitchen appliances for preparing food and drinks
- Description of the location of the activity: Young and Well CRC building
Step 2: Identify who may be at risk by the activity
- Fellow workers and visitors
Step 3 to 7: Identify the hazards, risks, and rate the risks
- An activity may be divided into specific tasks. For each task, identify the hazards and associated risks
- List existing risk controls
- List additional risk controls and re-rate the risk if additional risk controls used
Tasks Hazards
(Step 3)
Associated risks
(Step 4)
Existing risk
controls
Risk rating with
existing controls
(Step 5)
Additional risk controls required
(Step 6)
Risk rating with
additional controls
(Step 7)
L M H L M H
Working with
computers
Ergonomic:
- Poor posture
- Excessive duration
in a seated position
- Incorrect setup of
- Physical injury to
the wrists,arms,
neck, shoulder or
back
- Eye strain
- All staff must
attend OHS
Training course
- Adjustable chairs,
desks and
2. 2 // Safe. Healthy. Resilient.
work station
- Repetitive
movements
ergonomics
accessories such as
documentholders
are available for
staff to use
- Individual staff are
responsible for
taking breaks and
doing stretches
- Staff are advised
to report any
symptoms
immediately
Electrical: - Electrical shock
- Fire
- Burns
- Physical injury
from tripping over
cords
- Regular
inspection,testing
and monitoring
computer
equipment
Working with other
office equipment e.g.
photocopiers,
printers, fax, scanner,
binder
- Electrical
- Exposure to toner
- Electrical shock
- Imitation to skin,
eyes
- Regular
inspection,testing
and monitoring
equipment
- Ensure equipment
are located in well
ventilated areas
Working with
shredders and
guillotines
- Sharp edges
- Moving parts
- Pinch
- Cuts
- Physical injuries
- Safe work
procedures on
3. 3 // Safe. Healthy. Resilient.
- Hot parts equipment
operation
- Training and
instruction given
- Do not operate
with loose clothing
or jewellery.People
with long hair must
tie it back
Telephone and email
enquiries and
communication;
Meetings/face to face
dealings with staff
- Aggression towards
staff members
- Intimidation and
harassmentissues
- Emotional injury
to staff
- Consultation with
staff
- Procedures to
minimise risk
- Workplace bullying
policy
communicated to all
staff
- Conflict resolution
training
- Workplace
violence prevention
and management
policy
Manual handling of
paper, office
equipment etc.
- Lifting & moving
achieved boxes
- Reaching up/down
to reach shelving in
storage room
- Handling
- Physical injuries
e.g.
back/shoulder/arm
pain
- Manual handling
guidelines
compliance
- Manual handing
training for all staff
4. 4 // Safe. Healthy. Resilient.
heavy/bulky objects
e.g. deliveries of
paper
- Pulling and pushing
heavy loads e.g. PCs,
furniture, stationery
- Restbreaks,
exercise,and task
rotation
- Appropriate
workplace design
e.g. high shelves for
lightobjects only
- Manual handling
aids provided
- Early intervention
Working inside the
building
- Slips,trips and falls
- Fire in building
- Physical injuries
- Buns and smoke
inhalation
- Workplace
inspections to
identify slip and trip
hazards
- Building fire
wardens
- Building fire safety
- Compliance with
Emergencydrills
- Emergency
procedures
Using kitchen
appliances for
preparing food &
drinks
- Boiling water
- Hot surfaces with
sandwich
maker/toaster
- Overheating food in
microwave
- Using cleaning
chemicals
- Burns from hot
water,
superheated food
or touching hot
surfaces
- Imitation to skin,
eyes, chemical
burns
- Signage in kitchen
area to remind staff
- Appropriate
kitchen setups and
design
- Material Safety
Data Sheetfor
5. 5 // Safe. Healthy. Resilient.
cleaning chemicals
Step 8: List Emergency procedures and controls e.g. for how to deal with fires or hazardous substances (if applicable)
Step 9: Implement additional controls
- Date all controls implemented:
- Declaration:
I (name): have implemented the controls identified in step 6(signature)
Step 10: List Legislation related to this document, standards and codes of practice relevant to this risk assessment
Step 11: Authorisation
Authorised by: Date: Signature:
