Product information management in Microsoft Dynamics 365 for Finance and Operations
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Product information management for Microsoft Dynamics 365 for Finance and Operations
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Product information management in Microsoft Dynamics 365 for Finance and Operations
- 1. Product Information Management It all comes down to a product information management module, the foundation of many business processes © Galyna Fedorova
- 3. Jonathan’s a salesman, who would like to keep track of sold goods in Microsoft Dynamics 365 for Finance and Operations
- 4. What is he selling?
- 5. Jonathan needs to make decisions about his products How to create products in AX?
- 6. Item Service Tangible product Inventory is tracked Posted to inventory accounts in general ledger Intangible product Inventory is not tracked Posted to expense accounts in general ledger Product types Jonathan needs to think which type have his goods while entering data into AX
- 7. Services: Maintenance, repair, installation, inspection services
- 9. Items
- 11. Products Product masters These are clearly identifiable products that do not have variations associated with them. You can think of them as standard or base products These are templates or models for variant. A product master is associated with one or more product dimensions Product subtypes Jonathan needs to think which subtype have his goods while entering data into AX
- 14. Product is uniquely identifiable item that cannot be measured in any dimensions like color, size etc…
- 15. Product has no variants
- 16. Product doesn’t have Product dimension group assigned
- 17. What is the Product masters?
- 18. Product master has variants
- 19. Product master has assigned Product dimensions
- 20. Product dimensions Product dimensions can only be used together with product masters. This is because they make up the uniqueness of a product master’s variations You can determine which product dimensions are mandatory for a given product master by selecting the appropriate product dimension group when you create the product master There are 4 dimensions: Configuration Size Color Style
- 21. Product dimension group selection
- 22. Product dimensions groups Product information management > Setup > Dimension and variant groups > Product dimensions groups
- 23. Create the product dimension group Define the active dimensions Optional: Create variant groups (size groups, color groups, style group) Define variants (size, color, style) Product dimension activation process
- 24. Size Style Color T-shirt size Sleeve length Color XS Full Black S Short White M Three quarter Blue L XL XXL Product master example in Retail industry
- 25. Summarize by T-shirt example PRODUCT1: T-shirt Small Black PRODUCT2: T-shirt Medium Black PRODUCT3: T-shirt Large Black PRODUCT1: T-shirt Size: Small Medium Large Color: Black White VARIANTS of size and color: You may create 3 fixed products like: You may create 1 product and define the variations of the one product without having to define a new product number for each variation
- 26. Help Jonathan define what is the Product master and what is the Product
- 27. Help Jonathan define what is the Product master and what is the Product
- 28. Help Jonathan define what is the Product master and what is the Product
- 30. Predefined variant This type enables the product to be modeled based on the product dimensions, color, configuration, style, and size. This is the only option that can be set up directly with product variants. Any combination of the product dimensions is allowed. All the setups done upfront Dimension-based configuration A configuration technology that is used to create product variants by selecting values for product dimensions. Any combination of the product dimensions is permitted. The advantage of the Dimension configuration is that only one product is required for a Bill of Material. Constraint-based configuration This type enables products to be used in the Product Configurator. To select this type, the product dimension group must have configuration enabled, and no other product dimensions can be enabled.
- 31. All products Product master Item Size Color Style Configuration Service Product Item Service Size groups Color groups Style groups
- 32. Path to the forms where you can create Products 1. Does Jonathan use multiple retail stores for selling goods and he needs to have product data consistent across different retail stores? 2. Does Jonathan have headquarter and subsidiaries in his organization? 3. Does Jonathan have only one company involved? Ask Jonathan If Jonathan uses multiple legal entities the process will begin here: If Jonathan uses only one legal entity the process can be simplified by entering data into Released product form Product information management > Products > All products and product masters Product information management > Products > Products Product information management > Products > Product masters Product information management > Released products
- 33. Other important Product settings
- 34. Product information management > Setup > Dimension and variant groups > Storage dimension groups Storage dimension group
- 35. Warehouse
- 36. Locations
- 37. License Plate
- 38. Product information management > Setup > Dimension and variant groups > Tracking dimension groups Tracking dimension groups
- 39. What is the Serial number (Serial no., S/N, SN)? Serial number is a unique identification number of a manufactured item. Hardware industry, in particular, computer hardware is one of the examples of the producing physical components with distinguished serial numbers by embedding such number inside of the device. The aim of using serial number in software industry is to ensure that any program installations are being performed one time and any future attempts are prohibited (think about Operations systems, licenses, program keys).
- 40. What is the Serial number (Serial no., S/N, SN)?
- 41. What is the Batch number? Batch number is the designation, in numbers and/or letters, to identify and trace a set of identical products that share certain characteristics of production
- 42. What is the Batch number?
- 43. Inventory and warehouse management > Setup > Inventory > Item groups Item groups
- 44. Item groups 27th January, Jonathan purchased the laptop from the vendor. The cost of the Laptop is 5000$ Fill in the table: Date Account name Debit Credit
- 45. Item groups 27th January, Jonathan purchased the laptop from the vendor. The cost of the Laptop is 5000$ Date Account name Debit Credit 27 Jan Inventory 5000$ 27 Jan Accounts payable 5000$ Journal entry would be:
- 46. Let’s create the Product…
- 47. Create the product Define the type and subtype Define shared data Release the product to legal entity Define legal entity specific data Product creation process
- 48. Let’s create the Product master…
- 49. Create the product Define the type and subtype Define shared data Define product dimensions Define product variants Release the product and variants to legal entity Define legal entity specific data Product master creation process
- 50. Prices Default purchase price Latest purchase price Trade agreement with a purchase price Default sales price Sales price models Trade agreement with a sales price Purchase & Sales prices
- 51. Furnishing Beauty Automotive Toys & Games Sports & Outdoors Baby products Books Clothing Home & Kitchen Product categories Other examples, Electronics Healthcare Food Chemicals Energy
- 52. Create the category hierarchy Define category nodes Assign categories to the product Product category creation process
- 53. Product information management > Setup > Categories and attributes > Category hierarchies Category hierarchy
- 54. Product information management > Products / Product Masters / Released products> Product categories button Product category assignment
- 55. Product information management > Setup > Attributes > Attributes Product Attributes example RAM Screen size ProcessorWeight SSD Laptop product attributes
- 56. Create attribute type Create attribute Assign attribute to the category Assign category to the attribute Product attributes assignment process
- 57. Attribute types Product information management > Setup > Categories and attributes > Attribute types
- 58. Attributes Product information management > Setup > Attributes > Attributes
- 59. Procurement category attributes Procurement and sourcing> Consignment> Procurement categories
- 60. Product attributes Product information management > Release products > Product attributes button
- 61. No one can whistle a symphony, it takes an orchestra to play it. Let’s do it together! Thank you Galyna Fedorova