The presentation is about how we can save time and cost for Oracle e-Business Suite and Cloud customers in Middle East who spend a lot of time in making payment for their utilities.

2. Utility Bills Payment – Tiring Job
Problem Statement
A client of ours in Middle East in Real Estate
Management sector needed an automated
process in Oracle EBS for booking the expenses of
electricity and water utility bills corresponding to
meters installed at different cost centers (Projects).
Business users had to spend more than 5+ days of
manual effort for mapping the amount of different
meters with correct cost centers and then
summarize a report to be sent to finance
department for payment. The invoices had to be
created manually thereafter for payments 2

3. Use Case
A monthly redundant task to allocate the Electricity
and Water charges from main bill to various
apartments and shops based on meter readings and
mapping of these meters to corresponding cost
centers / locations / projects. Thereafter the manual
creation of invoice to facilitate the distribution of
expense and payment on time to the Electricity and
Water authority.
Our client had to spend more than 8 man days per
month to complete this task considering the huge
volume of apartments and shops they were managing3

4. Offered Solution
• User interface was designed for capturing the mapping
of meter no. with cost centers.
• A web interface was designed to facilitate the user for
uploading of monthly bill sheet on server.
• Once the sheet gets uploaded a concurrent request
runs in background that reads the data from uploaded
sheet and dumps it into a custom staging table in
Oracle database.
• BI Publisher report was developed that calculates the
monthly bill amount against each meter and shows it
according to the business requirement. Report shows
the detailed as well as summarized version of bill
amount according to the cost centers.
• Business takes the required approvals on the printed
sheet from system and forwards it to finance
department for payment.
4

5. Offered Solution - Assumptions
• Business has the details of mapping of different
meters installed at different locations (apartments
/ shops) which corresponds to a particular cost
center / project / segment in the chart of accounts
• Business receives the monthly bill sheet in a
machine readable format preferably excel from the
utility providing entity.
• Business gets the updated format in case authority
makes any changes to format. The same is
communicated to IT team maintaining the same
5

6. Value for Business
• The process from uploading the file to generation
of report, approval and invoice creation takes not
more than 30 mins. Drastic reduction from 8 man
days effort to 30 mins and huge cost saving
• Correct Expense Booking : It helped finance
department to book the expenses properly on
correct cost centers at the time of invoicing.
• Zero Human Induced Errors : It reduced the
human errors to 0 that were introduced due to
human intervention earlier while preparing the bill
payments from sheet that came from authority. It
also gave a correct picture of bill arrears amount
which earlier was hard to reconcile 6

7. Some Snapshots of current solution
7
User Interface for Uploading the file provided by authorities

8. Some Snapshots of current solution
8
BI Report Scheduling and Output
Summarized O/P

9. Some Snapshots of current solution
9
Detailed Report which provides input to Invoice Creation

10. Enhancements in Cloud Solution
Manual approval on sheet could be removed by
integrating the process with Oracle workflow.
Manual invoicing part could be removed by auto
generating the payables invoice in system after final
approval from finance manager.
A notification could be sent to business users for
verification after the payables invoice generation.
Solution has been extended to include multiple utility
bills payment modules like phone bills, broadband,
monthly vehicles maintenance, petrol consumption bills
etc.
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11. How can we partner in your journey
• Implementation / Support for
Oracle Cloud Solutions
(Financials, HCM, Procurement,
Projects, Inventory and OM)
• Custom Bolt-Ons and Industry
Specific Solutions using PAAS
• Support / Upgrade / Testing
services for e-Business Suite
• Health Check, Audit for ongoing
or implemented solutions
11

12. Connect With Us
Chandigarh : Delivery Center of Excellence
E-196 Phase 8-B, Industrial Area, Mohali
Contact Number :- +91-8725097121, +91-8725078786
Email : radhesh.soni@emiconglobal.com
business@emiconglobal.com
Facebook : emiconconsulting
Linkedin : emicon-advisory-services-llp