(1) The document discusses research data management and the role of libraries and information specialists in supporting it. (2) It addresses what research data is, the importance of data management plans (DMPs), relevant standards and policies, tools that can help, and how research data management requires cross-campus collaboration. (3) Information specialists can assist researchers with all aspects of the research data lifecycle from planning and organization to deposition, preservation, and promoting reuse.

1. Technion
Libraries
Elyachar
Central Library
& Research Data Management
REPOSITORIES
Elena Yaroshenko
Strategic Development and
Public Relations Coordinator
Elyachar Central Library
Technion – Israel Institute of Technology

2. Technion
Libraries
Elyachar
Central Library
Research data
recorded factual material commonly retained by and accepted in the
scientific community as necessary to validate research findings.
the majority of such data is created in digital format

3. Technion
Libraries
Elyachar
Central Library
Data Types
• Primary and Secondary
• Qualitative and Quantitative
1. Observational
2. Experimental
3. Simulation
4. Derived or compiled
5. Reference or canonical
Data forms: text, numeric, multimedia, models, audio, code,
software, discipline specific (FITS in astronomy, CIF in
chemistry), video, and instrument.
Adapted from Library of Congress Recommended Formats Statement and the UK Data Archive

4. Technion
Libraries
Elyachar
Central Library
Research Data Management
ensures that research data are managed according to legal,
statutory, ethical and funding body requirements.
• Planning
• Collecting
• Organizing
• Managing
• Storage
• Security
• Backing up
• Preserving
• Sharing
University of Queensland

5. Technion
Libraries
Elyachar
Central Library
Open Access Policy (Sherpa Juliet)
(United Kingdom)
• Requires Open Access Archiving – 101, Encourages - 17.
• Requires Open Access Publishing – 42, Encourages - 51
• Requires Data Archiving – 41, Encourages - 19
(11.02.18)

6. Technion
Libraries
Elyachar
Central Library
Researchers
• Increase your research impact
• Find collaboration opportunities
• Save time
• Preserve your data
• Maintain data integrity
• Meet grant requirements, future
research funding
• Meet publishers requirements
• Promote new discoveries
• Support open access
WHY MANAGE & SHARE YOUR DATA?
Institutions:
• Showcase institutional research strengths
• Strengthen institutional collaboration
capability
• Increase an institution’s reputation, helping
attract funds and quality researchers
• Solving the big issues of our time relies on
data from previous research
• Data in institutional repositories is part of
the institution’s scholarly collections
• Millions $ have gone in to producing
research data. Reuse it!

7. Technion
Libraries
Elyachar
Central Library

8. Technion
Libraries
Elyachar
Central Library
(DMP) is a formal document that outlines how
to handle research data both during your
research and after the research project is
completed

9. Technion
Libraries
Elyachar
Central Library
DMP Questions:
• What formats will the data be in?
• Who will be in charge of managing the
data?
• How will you describe the data?
• What types of software will you use to
analyze the data?
• Where will you store the data during
the research process?
• How will you make the data sharable?
Data Management Plan
DMP - a document that describes how you will care
for data over the course of the research lifecycle.

10. Technion
Libraries
Elyachar
Central Library
(DMP) is a formal document that outlines how
to handle research data both during your
research and after the research project is
completed
a set of principles, typically mandated by
various bodies, that should be followed when
managing research data.

11. Technion
Libraries
Elyachar
Central Library
ANDS – Australian National Data Service

12. Technion
Libraries
Elyachar
Central Library
sensitive data:
• personal data
• health and
medical data
• ecological data that
may place vulnerable
species at risk
Safely sharing sensitive data

13. Technion
Libraries
Elyachar
Central Library
In Israel
• Institute repositories
planning (CRIS/IR)
• Data Repositories?
• The Council for Higher
Education’s Five-Year
Plan is to Require Data
Archiving for some
research areas

14. Technion
Libraries
Elyachar
Central Library
(DMP) is a formal document that outlines how
to handle research data both during your
research and after the research project is
completed
A set of principles, typically mandated by
various bodies, that should be followed when
managing research data.
(Online) services that assist in the Research
Data Management process

15. Technion
Libraries
Elyachar
Central Library
FUNDER DATA POLICY OVERVIEW OF EXPECTATIONS HELP TO COMPLY
EC - HORIZON 2020 Guidelines on Open
Access to Scientific
Publications and Research
Data
Guidelines on Data
Management
How to write your Data
management policy & Plan
FAQs
EPSRC Policy framework on
research data
Guidance for UCL
researchers is available.
FAQs: Freedom of Information
& Research data
ERC Guidelines on
Implementation of Open
Access to Scientific
Publications and Research
Data
Data Management Plan
template
Recommended repositories
FAQs
NERC Data policy Summary of expectations Data Policy - Guidance notes
Data Management Plans
NIH Data sharing policy Data Sharing Plans
FAQs
WELLCOME TRUST Policy on data
management and sharing
Summary of expectations Advice on data sharing
Outputs Management Plans
Research funders: research data policies &
expectations (UCL - London's Global University)

16. Technion
Libraries
Elyachar
Central Library
(DMP) is a formal document that outlines how
to handle research data both during your
research and after the research project is
completed
A set of principles, typically mandated by
various bodies, that should be followed when
managing research data.
(Online) services that assist in the Research
Data Management process
The standards relevant in the Research Data
Management process

17. Technion
Libraries
Elyachar
Central Library
1.Data Summary
2. FAIR data
2. 1. Making data findable, including provisions for
metadata
2.2. Making data openly accessible
2.3. Making data interoperable
2.4. Increase data re-use (through clarifying licences)
3. Allocation of resources
4. Data security
5. Ethical aspects
6. Other issues
7. Further support in developing your DMP
Template for the Data Management Plan - EC

18. Technion
Libraries
Elyachar
Central Library
Best practice for file format
selection include:
• File Formats should be chosen to ensure sharing, long-term access and
preservation of data.
• Open standards and formats that are easy to reuse.
• non-proprietary
• unencrypted
• uncompressed
• open, documented standard
• commonly used by your research community
• use common character encodings – ASCII, Unicode, UTF-8
Remember to retain your original unedited raw data in its native formats as your
source data. Do not alter or edit it. Document the tools, instruments, or software
used in its creation. Make a copy of it prior to any analysis or data manipulations.

19. Technion
Libraries
Elyachar
Central Library
(DMP) is a formal document that outlines how
to handle research data both during your
research and after the research project is
completed
A set of principles, typically mandated by
various bodies, that should be followed when
managing research data.
(Online) services that assist in the Research
Data Management process
The standards relevant in the Research Data
Management process
The tools that assist in the Research Data
Management process

20. Technion
Libraries
Elyachar
Central Library
• A free, open-source, online application that helps
researchers create data management plans
• Step-by-step instructions and guidance for meeting
specific funding agency requirements.
• Originated out of the California Digital Library along
with 7 other partner institutions
• Provides in depth guidance in response to federal
funders requiring data management plans.
DMPTool (UC)

21. Technion
Libraries
Elyachar
Central Library
Item Type
Research
Data
Project
Conference
proceedingBook Chapter DissertationArticle
Check
copyright
issues
Deposit
Report
Describe
Deposit/
Upload
Review
Stages of the Project:
1. E-access to existing e-collections (Research
reports) – a pilot
2. Wizard for deposit of new publications
(ORCID)
3. CRIS*IR implementation
4. Data Management
Research Data & Technion IR Implementation
In
progress,
HLD
Review

22. Technion
Libraries
Elyachar
Central Library

23. Technion
Libraries
Elyachar
Central Library

24. Technion
Libraries
Elyachar
Central Library
Generalist repositories for research data
(Nature)

25. Technion
Libraries
Elyachar
Central Library
2000 data repositories:
Repositories in special areas, e.g. arXiv
(support for data sets and other ancillary materials
only in direct connection with research articles
submitted)

26. Technion
Libraries
Elyachar
Central Library
Data librarians are professional
library staff engaged in managing
research data,
using research data as a resource,
or supporting researchers in these
activities.
Who are information specialists and data
librarians?
Working as a Data Librarian
A Practical Guide
by Eric O. Johnson
November 2018

27. Technion
Libraries
Elyachar
Central Library
• Data management
• data management plans
• copyright, intellectual property, licensing of data, embargoes, ethics and reuse, privacy etc.
• storing and managing data during and after the research project (curation)
• depositing data in archives at the end of the project, determining retention and disposal periods
• open access and publishing of data and/or metadata records
• research organization policies affecting data
• Metadata management
• creating and maintaining metadata
• developing and applying metadata standards
• Using data (data as a resource)
• finding or obtaining data for reuse
• citing data
• data analysis tools and support services
• data literacy (an extension of information literacy to include the ability to access, assess, manipulate,
summarize and present data.
• Developing, delivering or arranging
• resources such as data management check lists
• training sessions on data management planning, data literacy, use of statistical and analytical tools
• awareness sessions or materials
• Referral to sources of information and advice, either within or external to the organization
What do information specialists do?

28. Technion
Libraries
Elyachar
Central Library
• Office of Research Ethics
• IT Services (storage and security)
• Innovation (intellectual property, licensing and
commercialization)
• Research (funding bids)
• Library (data management plans, metadata,
deposit to a relevant archive, etc.)
Research Data Management –
a Cross-Campus Service - UCD

29. Technion
Libraries
Elyachar
Central Library
So, what we talked about?
• What is research data
• Research data management
• DMP
• Policies
• Services
• Standards
• Tools
• The role of information specialists
• Cross campus service

30. Technion
Libraries
Elyachar
Central Library
Any questions?
Thank you!

31. Technion
Libraries
Elyachar
Central Library
Thank You
Elena Yaroshenko
+972-544820952
elenay@technion.ac.il
Elyachar Central Library
Technion – Israel Institute of Technology