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UKSA how to access data under the DEA.pptx
1. Accessing data for
research in DEA-
accredited trusted
research environments
Natasha Kong
Data Policy Officer
Data, Governance, Legislation and Policy
21 July 2023
2. 01 Overview of DEA Research
strand
How to access data under
the DEA
02
Presentation
Outline
3. Overview of the
Digital Economy Act
Research strand
• The need for the DEA Research strand
• What is the DEA Research strand?
• Who is responsible?
• The DEA Research Code of Practice
4. The nature of
administrative data
Administrative data is legally protected data.
Administrative data is available at granularity where there is
a risk that individuals can be identified.
Sharing this data must be done in a safe, transparent,
efficient, and ethical manner.
6. The need for the DEA
“…primary legislation should be
sought to provide a generic
legal gateway for research and
statistical purposes that enables
efficient access to, and linkage
between, administrative data
held by different government
departments, agencies and other
statutory bodies.”
7. Digital Economy Act 2017 Research Powers
01
“a permissive gateway to enable
public authorities to make information
available to researchers for the purpose
of research in the public interest”
8. Digital Economy Act 2017 Research Powers
01
02
03
De-identified administrative data held by
all public authorities
Research in the public interest
Linked administrative data
• Exclusion: Data for the provision of health services
and adult social care
• Ensures that privacy is protected
Allows for:
01
04 Streamlined access to administrative data
• Not limited to government department’s remit
9. Education
2
3
4
Education
Economics
Criminal Justice
Examples of
linked
datasets
available
through DEA
• Department for Education
• HM Revenue & Customs
• Department for Work and Pensions
• Office for National Statistics
Datasets Government departments
Longitudinal Educational Outcomes
(LEO)
Growing Up in England (GUIE)
Data First Linked Criminal Courts
Defendant Case Level Dataset
Wage and Employment
Dynamics
• Department for Education
• Office for National Statistics
• Ministry of Justice
10. Who is responsible?
02
“The Act identifies the Authority as the
body responsible for overseeing this
accreditation process”
12. 03
01
02
03
04
05
DEA Code of Practice
Accredited Researcher
Proportionate and lawful
Public interest
Transparent
Ethical
Accreditation Requirements
17. Researcher contacts
DEA-accredited TRE
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
START
Researcher completes
project application
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE sends application
to UK Statistics
Authority
Successful applicant
becomes DEA-
accredited researcher.
TRE gives safe
researcher training to
researcher
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE acquires,
prepares, and
provisions access to
data
TRE monitors the
physical and technical
security of the secure
environment used to
access data.
TRE gives access to
data to researchers
TRE checks outputs to
safeguard
confidentiality of data
subjects.
TRE checks research
outputs
Research serving the
public good is
published.
Researcher publishes
research
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
18. Researcher contacts
DEA-accredited TRE
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
START
DEA DATA ACCESS JOURNEY
List of DEA-Accredited processing environment listed and
contact details on UKSA website
• ONS
• ONS Secure Research Service
• SAIL Databank
• UK Data Archive
• Northern Ireland Statistics and Research Agency
Census Office
• Northern Ireland Statistics and Research Agency
Research Support Unit
• UK Secure eResearch Platform
• National Records of Scotland
• Edinburgh Parallel Computing Centre
• electronic Data Research and Innovation Service
• Digital Health and Care Wales
19. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
DEA DATA ACCESS JOURNEY
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
20. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE sends application
to UK Statistics
Authority
DEA DATA ACCESS JOURNEY
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
21. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
TRE sends application
to UK Statistics
Authority
Successful applicant
becomes DEA-
accredited researcher.
TRE gives safe
researcher training to
researcher
DEA DATA ACCESS JOURNEY
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
22. Researcher contacts
DEA-accredited TRE
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
START
Researcher completes
project application
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE sends application
to UK Statistics
Authority
Successful applicant
becomes DEA-
accredited researcher.
TRE gives safe
researcher training to
researcher
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
23. UKSA
UK Statistics
Authority
reviews
application
60% of projects accredited within 2
days
Research Accreditation Panel (RAP)
40% of projects accredited within
a week
UKSA
AVERAGE TIMEFRAMES
low risk
high risk,
requires
independent
scrutiny
DEA DATA ACCESS JOURNEY
24. UKSA
DEA DATA ACCESS JOURNEY
UK Statistics
Authority reviews
application
Project accredited and decision fed
back to TRE.
UK Statistics Authority
accredits project
25. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
TRE sends application
to UK Statistics
Authority
TRE gives safe
researcher training to
researcher
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE acquires,
prepares, and
provisions access to
data
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
Successful applicant
becomes DEA-
accredited researcher.
26. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
TRE sends application
to UK Statistics
Authority
TRE gives safe
researcher training to
researcher
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE acquires,
prepares, and
provisions access to
data
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
TRE monitors the
physical and technical
security of the secure
environment used to
access data.
TRE gives access to
data to researchers
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
Successful applicant
becomes DEA-
accredited researcher.
27. Researcher contacts
DEA-accredited TRE
START
Researcher completes
project application
TRE sends application
to UK Statistics
Authority
TRE gives safe
researcher training to
researcher
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE acquires,
prepares, and
provisions access to
data
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
TRE monitors the
physical and technical
security of the secure
environment used to
access data.
TRE gives access to
data to researchers
TRE checks outputs to
safeguard
confidentiality of data
subjects.
TRE checks research
outputs
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
Successful applicant
becomes DEA-
accredited researcher.
28. Researcher contacts
DEA-accredited TRE
Researcher contacts a
DEA-accredited trusted
research environment
(TRE) about data they
would like to access.
START
Researcher completes
project application
Researcher completes
application explaining
their research project
and ethical
consideration, with
expert support from
TREs and UKSA
guidance.
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE sends application
to UK Statistics
Authority
Successful applicant
becomes DEA-
accredited researcher.
TRE gives safe
researcher training to
researcher
Once application
completed, it is sent to
the UKSA for
accreditation decision.
TRE acquires,
prepares, and
provisions access to
data
TRE monitors the
physical and technical
security of the secure
environment used to
access data.
TRE gives access to
data to researchers
TRE checks outputs to
safeguard
confidentiality of data
subjects.
TRE checks research
outputs
Research serving the
public good is
published.
Researcher publishes
research
DEA DATA ACCESS JOURNEY
UKSA
UK Statistics Authority
reviews application
UK Statistics Authority
accredits project
29. Links to resources
•DEA website:
o Digital Economy Act: Research and Statistics
Powers – UK Statistics Authority
•DEA Research Project Application guidance:
o Accessing Data via the Research Accreditation
Framework – UK Statistics Authority
•DEA-accredited processing environments:
o Digital Economy Act Accredited Processing
Environments – UK Statistics Authority DEA Website
The presentation will proceed in two parts,
The firsts section, I will be giving some context, what is the DEA, why it is needed, what is needed to comply and how we at UKSA help researchers comply
And in the second section, I will walk you through how to apply for data under the DEA
Administrative data is legally protected data, and government departments need a legal framework to share this data with researchers
It is available at such granularity, where there is a risk individuals can be identified.
Thus, sharing this data must be done in a safe, transparent, efficient, and ethical manner.
.
And here are afew examples of linked data that has been through the DEA, ,also datasets funded by ADR UK such as LEO, GUIE and the Data first linked datasets. Thus, the DEA has been a key enabler in making these data available to researchers through one governance route
We are appointed by parliament,
Introduce the RAP, professor paul boyle, emma Gordon, chief stats, reviewing their applications: balint
Your method good , we’re not analysing the analyticial merit, chance of achieving the public good
Appointed by pa
Accredited Researcher
Proportionate and lawful
Public interest
Transparent
Ethical
The DEA is also designed so that the researchers have upfront understanding of the application process.
- We have principles in COP but this is at high level and it is quite abstract
Hence this is why we give tools to researchers so that they can apply these principles in a concrete manner, like the application guidance on our website which uses real life examples to bring to life the requirements and demonstrate what UKSA looks for in order for research to be accredited.
We don’t just tell them what are the requirements, we show them how it is done.
Set expectations upfront with researchers on the accreditation process, thus making the process more efficient
And it is important that the application forms are filled in correctly and with enough detail.
This ensures that the project accreditation goes smoothly, and the UKSA can quickly assess your projects compliance with the DEA and make a decision on whether your project is approved.
There’s a responsibnility on researchers to fll it out in line with guiance
we dont interface with the researchers, its the job of the tre
