Eileen gonzales how to use google docs

11
How to Use Google Docs
and Google Forms

2015 – Eileen B. Gonzales 22015 – Eileen B. Gonzales 2
First, what is Google docs?

It is an online collaboration tool
Credits: (http://pixabay.com/en/network-businessmen-circuit-577009/)

that can be used to create
documents,
Credits: (http://pixabay.com/en/documents-folder-office-text-file-158461/)

spreadsheets
Credits: (http://pixabay.com/en/diagram-chart-graph-area-chart-155894/)

and presentations.
Credits: (http://pixabay.com/en/presentation-canvas-beamer-98489/)

Why use it?

You don’t need to download
any software
Credits: (http://riskive.com/wp-content/uploads/2013/04/no-download-icon.png)

You can access your work
anytime, anywhere
Credits: (http://pixabay.com/en/startup-start-up-notebooks-creative-593296/)

And it’s Free!!!
Credits: (http://www.universitiesandcolleges.org/wp-content/uploads/2012/07/free.jpg)

For you to be able to use it

You must first have a Google
account
Credits: (http://pixabay.com/en/google-www-online-search-search-485611/)

Go to www.google.com

Click “Sign in”

If you already have an
account,

all you have to do is to sign in

Just type your e-mail address

And password

Then click “Sign in”

Or if you don’t have an
account yet

You will have to create one first

Click “Create an account”

And fill out this form

Write your name

Your Last name

Create a Username

Create a strong password

Re-type password to confirm

Enter your birthday

Your gender

Your cellphone number

Your e-mail address

Then type in the code in the
box

Select your location

Don’t forget to tick this box

Then click “Next step”

You now have your Google
account

Click “Create your profile”

Then click “Get started”

You will be directed back to
Google

Type in Google docs

Click this

The Google Docs menu

You can actually make these
different online documents

You can create Google
Documents

2015 – Eileen B. Gonzales 48
Which is just like Microsoft Word
Credits: (http://pixabay.com/en/document-microsoft-word-28213/)

Google Sheets

Which is just like Microsoft Excel
Credits: (http://pixabay.com/en/spreadsheet-excel-table-diagram-98491/)

Google Slides

Which is just like Microsoft
Powerpoint
Credits: (http://pixabay.com/en/presentation-canvas-beamer-98489/)

And Google Forms

The three documents
mentioned ealier

have the same great features

And that is to be able to work
on the documents

With online collaborators, all at
the same time

Let’s try exploring Google Docs

Click “Go to Google Docs”

A new tab will open this blank
Google Docs page

Click here to create a new
document

Here now is your blank
document

Give your document a title by
clicking this

This will pop up

Give your document a title

Then click “Ok”

The title of your document has
now been changed

Go to the body of the
document

Then start typing and editing
your file

using these tools above

You can also upload Word files
that you can edit

Just click “File”

Then “Open”

Click “Upload”

Then select the file from your
computer

Select the file that you want to
upload

Then click “Open”

Then the file will then be
uploaded

You can share the documents
by clicking “Share”

This will pop up

Enter the e-mail addresses of
your collaborators

Limit what they can do by
clicking this

Write a note about it

Then press “Send”

They can now access that file
on Google docs

Once they log on to their own
accounts

You can also download the file
in a different format

Again just go to “File”

Then go to “Download as”

Then choose what format you
want for your file

You can also put comments
that collaborators can see

Highlight the specific part

that you want to put a
comment about

Click on “Comment”

Then click “Add a comment”

This will appear

Write your comment inside the
box

Then click “Comment”

The collaborators will now be
able to view the comment

After taking action to what the
comment is asking for

They can mark it resolved by
clicking this afterwards

Now with the Google Sheet

and Google Slide

You can do the same things
too

You can either make a new file

Or upload from your computer
and edit

And also have your
collaborators contribute their
ideas in it

Basically, that’s how to use
Google Docs

It’s now your turn to try using it!

Now let’s go to Google Forms

Go to “Google Forms”

This new page will open

This is a blank form

Scroll down

These are the editing tools

And the send button

Let’s now start making a new
Google Form

Let’s start by giving our form a
title
Credits: (http://pixabay.com/en/question-problem-think-thinking-622164/)

Click “Untitled form”

This will pop-up

Type here your preferred title

Then click “Ok”

The titles now have been
changed

Put a form description here

Go to Untitled Question

Then write something in it

Click this

Then choose from the options

There is where the respondents
will put their answers

For this example, let’s choose
“Text”

Then click “Done”

Then it’s going to look like this
afterwards

Let’s add another one by
clicking “Add item”

There goes another one for your
next question

Again, go to “Question title”

Type another question

Then choose again from the
options

But since the answer is quite
long

Let’s choose this option this
time

You now have two questions

Once you’re done

It’s now time to make it look
better

Click “Change theme”

You’ll see a variety of themes
to choose from

Once you click on the theme

The theme of your form will
instantly change

Here now is your finished form

If you want to go back to
editing it

Just click “Edit questions”

Then you will be taken back to
the edit screen

Once you’re done
Credits: (http://pixabay.com/en/button-end-finger-click-stop-439152/)

Click “Send form”

This will pop up

You can send the form by
sending this link

to your respondents
Credits: (http://pixabay.com/en/grandstand-toys-males-child-330930/)

Or you can also share using
these social media sites

And lastly by sending it through
e-mail

Let’s now learn how to see the
responses

You can simply view the responses
by clicking “View Responses”

Upon clicking, a spreadsheet will
open containing the responses

Or if you want the responses to be
recorded

to an existing spreadsheet

Just click “Responses”

Click “Change response
destination”

Then click the second option

Then click the “Choose”

That’s all about the Google
Docs and Google Form tutorial

Unity is strength...
when there is
teamwork and
collaboration,
wonderful things can
be achieved.
--Mattie Stepanek

Eileen gonzales how to use google docs

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