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Open access requirements in SNSF and EU projects
1. ||ETH Library 22.01.2018Barbara Hirschmann 1
Open access requirements in SNSF and EU projects
AVETH Information Event: Funding Opportunities for PostDocs & PhDs
22nd January 2018, ETH Zurich
Barbara Hirschmann, E-Publishing Office
2. ||ETH Library 22.01.2018Barbara Hirschmann 2
What is open access?
«Open access […] literature is digital, online, free of charge,
and free of most copyright and licensing restrictions.»
(Peter Suber, 2012)
without costs for the readeraccessible
possibility to reuse
3. ||ETH Library
Visibility of research results, easy
access
Authors retain copyright
Enables interdisciplinary and
international collaboration
Knowledge produced by public funds
should be openly available
…
Because your research funder
requires it
22.01.2018Barbara Hirschmann 3
Why open access?
“What is at stake is the speed of scientific
progress and the return on R&D investment,
[…] which has enormous potential for
boosting productivity, competitiveness
and growth.”
“The results of research financed by public
funds should be […] freely and immediately
available without charge […] since they are
considered as a public good.”
4. ||ETH Library
Green Road
Self-archive «subscription content» in
an institutional repository
(e.g. ETH Zurich’s Research Collection)
a disciplinary repository
(e.g. arXiv.org, bioRxiv.org, …)
Gold Road
Publish directly in
open access journals
open access books
Open access article within subscription
journal («hybrid journals»)
22.01.2018Barbara Hirschmann 4
How to publish open access
5. ||ETH Library
How does it work?
Publish in a «conventional» subscription journal
Deposit an open access version of your paper in a repository
Copyright implications
Subscription publishers usually require authors to transfer copyright or grant
them an exclusive license to publish their work
But: They also usually allow some sort of “self-archiving” (e.g. OA publication)
After a certain period of time (embargo)
If you do not upload the publisher’s PDF (no publisher layout & logo)
22.01.2018Barbara Hirschmann 5
Green Road: Self-archiving in open access repositories
6. ||ETH Library 22.01.2018Barbara Hirschmann 6
Green Road: Publisher copyright policies
Where to look up the regulations?
SHERPA/RoMEO Database: http://www.sherpa.ac.uk/romeo
Publisher / journal website
Copyright transfer agreement / publishing contract / license to publish
7. ||ETH Library 22.01.2018Barbara Hirschmann 7
Which format?
• Usually Postprint
(= author’s manuscript
after peer review)
When?
• Possible embargos
between 2 and 36
months
Where?
• Author’s website
• Institutional repository
• Disciplinary repository
8. ||ETH Library 22.01.2018Barbara Hirschmann 8
Types of repositories
Institutional
Repository
Disciplinary
Repository
Directory of Open Access Repositories - OpenDOAR
(www.opendoar.org)
Academic
Networking Site
Run by commercial
companies
No copyright clarification at
upload
NOT compliant with SNSF
and EU requirements for OA
publication!
Run by academic
institutions
All uploads checked
against publishers’
copyright regulations
Mostly run by
academic or not-for-
profit institutions
9. ||ETH Library
Quality control
Scientific journals with peer review process and editorial board
Costs / Funding
No costs for access and re-use of content
Funded by Article Processing Charges (APCs) or other cooperative (institutional, library)
funding models
Copyright
Author retains copyright
End user rights regulated via Creative Commons (or similar) licenses
22.01.2018Barbara Hirschmann 9
Gold Road: Publishing in open access journals
10. ||ETH Library 22.01.2018Barbara Hirschmann 10
OA journals: How much does it cost?
Journal APC Impact factor 2016
€ 735
-
€ 1’560 3.786
€ 2’460 9.797
€ 3’700 13.092
11. ||ETH Library
For example:
Spinger OpenChoice
Wiley Online Open
IEEE Hybrid Journals
…
22.01.2018Barbara Hirschmann 11
OA articles in subscription journals («Hybrid journals»)
Subscription fees
Publication fees (APCs)
«Double Dipping»
Not financed by ETH Zurich
nor Swiss National Science
Foundation!
12. ||ETH Library
www.doaj.org
“White list” for OA journals
Journals not indexed in DOAJ are
probably “hybrid journals”
(or new / low quality OA journals)
Look out for a Tick or Seal:
22.01.2018Barbara Hirschmann 12
Directory of Open Access Journals
Journal with good level of compliance
with best practices and publishing
standards
Journal with high level of openness,
compliance with best practices and
publishing standards
13. ||ETH Library
Did someone leave a review on QOAM (Quality Open Access Market)?
Is the publisher a member of OASPA (the Open Access Scholarly Publishers
Association) or COPE (the Committee on Publication Ethics)?
Have a look at the journal’s website:
Does the journal conduct a peer review process?
Are acknowledged scientists among the authors and editorial board members?
More tips: http://thinkchecksubmit.org
22.01.2018Barbara Hirschmann 13
How to assess the quality of OA journals
14. ||ETH Library 22.01.2018Barbara Hirschmann 14
Open Access in SNSF-funded projects
OA mandatory for
• Journal articles
• Books and book chapters
Requirement • Gold Road OR Green Road
Max. embargo for Green Road
• Articles: 6 months
• Books: 12 months (from 1st April)
Funding for OA articles
• Yes, for articles in pure OA journals
• No, for articles in hybrid journals
Funding for OA books
• Yes, from 1st April also
• after the project has ended
• for books that are outputs of non-SNSF-funded projects
• From 1st October also for OA book chapters
Compliance monitoring • Via P3 / mySNF open access platform
15. ||ETH Library 22.01.2018Barbara Hirschmann 15
How to comply: 3 options
1. Publish in OA journal
2. Publish in subscription
journal with max. 6
months embargo &
deposit in OA repository
3. Publish in
subscription journal
with longer embargo &
pay for hybrid OA
Apply for APC funding
within mySNF's OA
platform (from 1st
October)
[Or pay from existing
grant if you had already
applied for APCs in the
grant proposal]
Self-archive post-print or
publisher version (NOT
preprint)
Deposit via non-
commercial repository
(NOT via website,
ResearchGate etc.)
Make sure journal offers
a paid open access
option
Pay APCs from other
funds, SNSF does not
cover hybrid APCs
16. ||ETH Library 22.01.2018Barbara Hirschmann 16
Open Access in EU-funded projects
OA mandatory for
• Peer-reviewed journal articles
• (encouraged for other publication types)
Requirement
• Green Road OR Gold Road (incl. Hybrid)
• In both cases: deposit in repository
Max. embargo period for Green Road
• STM: 6 months
• HSS: 12 months
Funding for OA articles
• APCs for OA journals can be claimed as project expenses
• FP7 post-grant Open Access funding available
Compliance monitoring • Via institutional repositories and EU portal openAIRE
17. ||ETH Library 22.01.2018Barbara Hirschmann 17
How to comply: 3 options
1. Publish in OA journal
2. Publish in subscription
journal with max. 6/12
months embargo &
deposit in OA repository
3. Publish in
subscription journal
with longer embargo &
pay for hybrid OA
Include the APCs in
your grant application
OR, if applicable, apply
for FP7 post-grant Open
Access funding
Additionally, deposit
copy in repository
Self-archive post-print or
publisher version (NOT
preprint)
Deposit via repository
(NOT via website,
ResearchGate etc.)
Make sure journal offers
a paid open access
option
Include the APCs in
your grant application
Additionally, deposit
copy in repository
18. ||ETH Library 22.01.2018Barbara Hirschmann 18
Open Access at ETH Zurich
OA mandatory for • Research papers, theses and other research output
Requirement
• Green Road (via Research Collection)
• Gold Road encouraged
Max. embargo period for Green Road
• n/a for articles and books
• 3 years for Doctoral Theses
Funding for OA articles • ETH Library covers APCs for some OA publishers
Compliance monitoring • n/a (only for Doctoral Theses)
Policy in place since 2008
In 2017, an online survey was conducted among scientific staff at ETHZ
Based on the survey results, a new open access policy will be put into force on 1st February 2018
19. ||ETH Library 22.01.2018Barbara Hirschmann 19
OA journals: institutional funding
ETH Library covers APCs if
Corresponding author is affiliated with ETH Zurich
Article is published in a fully OA journal of one of the following publishers:
Read more: http://www.library.ethz.ch/en/ms/Open-Access-an-der-ETH-Zuerich/Publizieren-in-Open-Access-
Zeitschriften/Publizieren-in-Open-Access-Zeitschriften-Finanzierung
20. ||ETH Library
Publication directory /
university bibliography
Open access repository
Research data repository
22.01.2018Barbara Hirschmann 20
Research Collection: «3 in 1»
www.research-collection.ethz.ch
21. ||ETH Library
Publish original works (e.g. reports, presentations, theses…)
Self-archive scientific papers (Green OA)
22.01.2018Barbara Hirschmann 21
Open access repository
Publisher version Open access version
Compliant with ETH, SNSF
and EU requirements for
open access
Compliant with publishers’
copyright policies
22. ||ETH Library
• Publish, share or archive your research
data
• As supplementary material
or stand-alone publication
• All file formats allowed
• Retention periods:
10 years / 15 years / indefinite
• Recommended max. file size: 2GB
22.01.2018Barbara Hirschmann 22
Research data repository
Compliant with the FAIR
data principles
Compliant with SNSF and
EU requirements for open
research data
23. ||ETH Library 22.01.2018Barbara Hirschmann 23
Access rights for full texts / data files
Open access Embargoed ETHZ users Selected users Closed access
Publications
Research data
Descriptive metadata, such as title, creator, year, are always visible and exported to search engines!
29. ||ETH Library
Research Data
Retention period: For how long do you want us to keep your data?
Did you read our guidelines on file formats, naming, packaging etc.?
Open access publications
Is the uploaded version compliant with the publisher’s self-archiving policy?
Both
Under which end user license will you publish your work?
Did you get approval from all co-authors/data producers to publish/deposit the work?
22.01.2018Barbara Hirschmann 29
Some things to consider before uploading
30. ||ETH Library 22.01.2018Barbara Hirschmann 30
Read-up on these topics in the Manual…
… or get an appointment for a free
consultation via our Book a
Librarian service
Contact
E-Publishing Office
research-collection@library.ethz.ch
Tel. 272 22