2. Al Ayuni Investment and Contracting Company – Operations Department 2
DEPARTMENT DEFINITION
The Operations Department ensures smooth execution of various processes that contributes production and services
across all projects activities. Operations are responsible for allocating resources, managing and securing company assets
effectiveness, working with HR to ensure employees welfare & benefits, engaging third party vendors and partners,
analyzing and recommending acquisitions, developing operating policies and processes, fostering teamwork, overseeing
office management, establishing and measuring KPIs, resolving issues between departments, and taking charge in crisis
situations. Simply, Operations are responsible for driving operational excellence across the organization.
REGION 1
(Central, East &
North)
REGION 2
(South & West)
SHIFTING
(Equipment
Mobilization)
RENTAL
(Leasing of
Equipment)
OPM
(Performance
Monitoring)
OPERATIONS
DEPARTMENT SECTIONS KEY PERSONS
Engr. Adel Al-Roeshedy
Operations Director
Mr. Khalid Al Harbi
Mr. Ahmad Owais
Regional Section Manager
Mr. Arcell Hadlocon
OPM Section Manager
Mr. Mohammad Ezzat
Shifting Section Manager
Mr. Mansour Mansour
Rental Section Manager
3. Al Ayuni Investment and Contracting Company – Operations Department 3
MANPOWER STATUS
No. of Personnel & Staff – Active
6
13 45
1 Operations Director
5 Section Managers
6 Operations Coordinator
1 IT Specialist
3 Shifting In-charge
1 Shifting Planner
1 Rental Accountant
1 Data Entry - Shifting
4 Area Coordinator
1 Asst. Area Coordinator
35 Operations In-charge
3 Assistant Operation Incharge
2 Data Entry
Manpower Jan Feb Mar Apr May Jun Jul Average
Driver 810 771 765 748 728 719 739 754
Operator 610 614 642 643 624 611 603 621
Total 1,420 1,385 1,407 1,391 1,352 1,330 1342 1,375
Drivers and Operators Status – End Month
Total Manpower under Operations
64, 4%
739, 53%
603, 43%
Operations Personnel / Staffs Drivers Operators
Total:
1,406
4. Al Ayuni Investment and Contracting Company – Operations Department 4
MANPOWER STATUS
Drivers / Operators Jan Feb Mar Apr May Jun Jul Average
Vacation 38 19 18 39 46 32 33 32
Exit 19 3 4 12 13 8 3 9
Newly Arrived 19 27 10 9 - - 22 17
Back from
Vacation 29 48 46 26 20 18 26 30
Standby /
Undertraining
18 38 46 22 23 14 25 27
38
19
19
29
1819
3
27
48
38
18
4
10
46 46
39
12
9
26
22
46
13
0
20
2332
8
0
18 14
33
3
22
26 25
0
10
20
30
40
50
60
Vacation Exit Newly Arrived Back from Vacation Standby / Undertraining
Drivers / Operators Monthly Trend
January February March April May June July
5. Al Ayuni Investment and Contracting Company – Operations Department 5
EQUIPMENT IDLE
2015
Vehicle / Trucks
w/o Driver
Equipment w/o
Operator
Stationary /
Attachment
Not Ready
Equipment
(Documents )
Total
January 19 20 29 - -
February 25 33 54 37 149
March 37 31 46 27 141
April 32 25 33 18 108
May 26 17 33 13 89
June 34 35 42 18 129
July 38 32 46 21 137
Average 30 28 40 22 126
19 20
29
0
25
33
54
3737
31
46
27
32
25
33
18
26
17
33
13
34 35
42
18
38
32
46
21
VEHI CLE/TRUCK W/O DRI VER EQUI PMENT W/O OPERATOR ATTACHMENT / STATI ONAR Y
EQUI PMENT
NOT READY EQUI PMENT
(DOCUMENTS)
IDLE EQUIPMENT TREND
January February March April May June July
6. Al Ayuni Investment and Contracting Company – Operations Department 6
EQUIPMENT BREAKDOWN
Location Zone
Breakdown
Count
Site
Central 72
East 2
North 42
West 36
South 10
Subtotal 162
Workshop
Sahar 96
Riyadh 173
Tabuk 27
Subtotal 296
MAY Breakdown Total 458
45%
1%26%
22%
6%
Site Breakdown
Central
East
North
West
South
32%
59%
9%
Workshop Breakdown
Sahar
Riyadh
Tabuk
BREAKDOWN DETAILS - JULY
Location AC AM BD BH BM BS CB CM CN CT CX DM DT DW ER EX FL FT GE HR HT JH
Sites 3 8 10 1 1 0 0 8 2 6 6 1 36 0 4 6 1 2 19 2 1 1
Workshop 4 0 12 1 0 1 1 10 2 0 0 0 63 11 6 6 2 3 25 1 12 10
Total 7 8 22 2 1 1 1 18 4 6 6 1 99 11 10 12 3 5 44 3 13 11
Location MB MG MT MV PL PM PV SE SR ST SV TR TT WK WL WM WP WT EP TB
Sites 0 3 0 8 1 2 1 1 1 1 5 2 0 2 10 3 1 3 0 0
Workshop 2 6 0 19 1 1 5 0 2 2 45 2 14 3 9 4 1 7 0 3
Total 2 9 0 27 2 3 6 1 3 3 50 4 14 5 19 7 2 10 0 3
Total
162
296
458
7. Al Ayuni Investment and Contracting Company – Operations Department 7
SHIFTING PERFORMANCE
JanuaryFebruary
March
April
May
June
July
REQUEST RECEIVED DELIVERED CANCELLED PENDING SCHEDULED
268
233
13 19 3
2015
Request
Received
Delivered Cancelled Pending Scheduled
January 446 315 65 50 16
February 509 251 79 147 32
March 445 299 54 63 29
April 526 400 56 53 17
May 693 448 96 122 27
June 488 361 72 45 10
July 268 233 13 19 3
8. Al Ayuni Investment and Contracting Company – Operations Department 8
SHIFTING ITEMS CATEGORY
Shifted Items
Category
Jan Feb Mar Apr May Jun Jul Total
Equipment 260 238 266 281 276 264 164 1749
Materials /
Accessories / Parts
32 22 35 52 38 32 16 227
Rental Equipment 39 23 27 38 29 31 21 208
331 283 328 371 343 327 201
208, 10%
227, 10%
1749, 80%
Total Equipment Shifted Category
Rental Equipment Materials / Accessories / Parts Equipment
9. Al Ayuni Investment and Contracting Company – Operations Department 9
RENTAL STATUS
Month
No. of
Request
No. of
Equipment
Cancelled
Request
Request
Done
Request
On-Process
/ Pending
Total Amount
2014 122 238 21 92 - SAR 3,024,723
2015 116 185 13 86 17 SAR 2,589,100
January 32 45 6 26 0 SAR 732,700
February 25 44 1 24 0 SAR 918,000
March 14 24 1 13 0 SAR 333,500
April 17 36 5 12 0 SAR 376,000
May 9 14 0 8 1 SAR 230,900
June 20 43 0 15 6 SAR 555, 000
July 6 7 0 0 6
SAR 0
SAR 200,000
SAR 400,000
SAR 600,000
SAR 800,000
SAR 1,000,000
January February March April May June July
Monthly Rental Cost Trend
Series 1
11. Al Ayuni Investment and Contracting Company – Operations Department 11
Issues
Encountered
Manpower Shortage (Drivers / Operators)
Vacation Dilemma
Recent Shortage of Fuel and water Tanks (Stationary)
Lack of Shifting fleet to support the increasing of equipment transfer
Petty Cash Distribution Problem
Al Mowarid (Subcontractor Drivers)
Licensing Program
PMD and Maintenance Employment Transmittal
Istemara Renewal Planning (Poor Response from Sites)
HIGHLIGHTS & LOWLIGHTS
Achievements
Implementation of West and Central Salary Increment for Drivers / Operators
Maximize the deployment of Idle Equipment. Internal arrangement with client to utilize and
shift idle equipment from Main Workshops and arrange operator within the client
Authority acquisition for Deployment of New Equipment (previously handled by Planning
Section)
Integration of Manpower Transaction / Process (Drivers / Operators) to ERP System
Less complaint from client in terms of Al Ayuni Equipment allocation
