1. WAREHOUSE STOCK TAKE PROCEDURE
ONE MONTH BEFORE
STOCK TAKE
Issue notification Letter
/Memo to Sales team, all
Fiffy staff & all Suppliers
on the official date.
3 DAYS BEFORE STOCK TAKE
To complete all stock
transaction , e.g.
- Suppliers' goods received
- Outlets' goods returned
- Item Change Code
- Re-process items
2 DAYS BEFORE STOCK TAKE
 Warehouse to process last order
received from SE.
 Warehouse to control damaged
items are segregated and placed in
damage zone.
 Physically organize stock areas
1 DAY BEFORE STOCK TAKE
 Warehouse to clear any
outstanding customer orders
 Conduct briefings to all
teams involved in the stock
take.
STOCK TAKE DAY
Coordinator to assign each
inventory team to specific
location and provide
reports on the stock count.
Step 1:
COUNTING PROCESS
Warehouse team to perform
the manual counts of the
stocks and write down the qty
on paper chit.
Step 2:
SUM PROCESS
Assigned Admin team to sum
the total stock counted using
calculator and marked with
red marker.
Step 3:
SCANNING PROCESS
All stock counted shall be
uploaded using scanners, to
include location Bin, Item
no., Qty and scanner id.
REPORT GENERATING FOR 1ST
CHECKING
Assigned team shall receive copy of
the scanned report for particular
zone to conduct their checking
ensuring scanned item tallies with
actual location bin.
In case of discrepancy re-
confirmation of the quantity to be
done by one member of the count
team with a controller & update
(manually) the records with the
final agreed quantity.
1st CHECKING
After checked,
information will be
matched against the
scanned report.
VARIANCE CHECKING
Stock take report shall be
uploaded into ERP
system and generate
Variance Report by
Hardine & Softline.
VARIANCE CHECKING
Assigned team to receive a
copy of the report to
conduct their 2nd checking.
(without quantities)
In case of discrepancy re-
confirmation of the quantity to be
done by one member of the count
team with a controller & update
(manually) ERP system with the
final agreed quantity.
AFTER STOCK TAKE
COMPLETION
No stock movement
until financial audit is
conducted.
VARIANCE CHECKING
Under Hard/Softline
category, to sort qty
from highest to lowest
grouping of
discrepancies.
Purchaser in-charged shall finalises
the stock datas with Finance
manager for review and final
confirmation.