Presentation made by [Edmund Klimek, Charles Forrest and Jay Forrest] at the IFLA Library Buildings & Equipment Satellite Meeting, Illinois Institute of Technology, Chicago, August 10-11 2016

1. PRESERVINGASSETS,MAXIMIZINGINVESTMENTS
A Collaborative Model in Process-Focused Facility Design

2. CONTEXT
- The U.S. University Library Model
- A History of Partnership
- Needs & Motivations
PLANNING
& SERVICES
- LSC Operations & Facilities
- Planned Services: Ingest & Operations
- Discovery & Electronic Collections
OUTLINE
DESIGN
- Responsiveness to Site
- Process-Driven
- Campus Impact & Future Growth

3. FUTUREPAST
THE UNIVERSITY LIBRARY MODEL
USER-
FOCUSED
MATERIAL-
FOCUSED
PRESERVATION
OF CULTURAL
ARTIFACTS
LIBRARIANS AS
FACILITATORS OF
KNOWLEDGE
INSTITUTIONAL
RESEARCH
& METRICS
RESOURCES
TO VERIFY
AUTHENTICITY
COLLABORATION
OPPORTUNITIES
Storage facility
& preservational
archive
Democratization
of cultural artifacts
& knowledge
Hub at
intersection of
organized knowledge
& interactive
resources

4. 1836
Private University
15,000
Undergraduate: 8,000
Graduate and Professional: 7,000
Business, Law, Medicine,
Nursing, Public Health, Theology
28,000
13,000 University faculty and staff
15,000 Emory Healthcare
Emory Healthcare Hospital and Clinic
1885
Public Institute (STEM focused)
25,000
Undergraduate: 15,100
Graduate: 9,900
Engineering, Architecture, Computing,
Sciences, Liberal Arts, Business
18,000
ESTABLISHED
PUBLIC/PRIVATE
ENROLLMENT
SCHOOLS
FACULTY & STAFF
OTHER
GEORGIA TECHEMORY UNIVERSITY
UNIVERSITY PROFILES

5. $4.6 billion (FY 16)
Emory University: $1.9 billion
Emory Healthcare: $2.7 billion (estimate)
$6.7 billion
$572.4 million
(FY 15)
$1.5 billion (FY 16)
$1.9 billion
$648.2 million
(FY 15)
ANNUAL
OPERATING
BUDGET
ENDOWMENT
TOTAL RESEARCH
FUNDING AWARDS /
TOTAL SPONSORED
FUNDING
GEORGIA TECHEMORY UNIVERSITY
BY THE NUMBERS: FINANCIALS

6. 4 million
1926 Candler Library
1955 Candler renovated
1969 Woodruff Library
1998 Woodruff renovated
2.5 million
Price Gilbert 1953
Crosland Tower 1965
College of Architecture Library
Andrew Carnegie 1906 (now admin. space)
TOTAL VOLUMES
MAIN LIBRARY
GEORGIA TECHEMORY UNIVERSITY
BY THE NUMBERS: LIBRARIES

7. AREAS OF
COMMON INTEREST
- NEUROSCIENCES
- BIOMEDICINE
- CONDITIONED SPACE
FOR LONG-TERM RETENTION
OF LIBRARY PHYSICAL
COLLECTIONS
PRIVATE VS.
PUBLIC LIBERAL ARTS,
MEDICINE & LAW
VS. ENGINEERING
& SCIENCES
STUDENTS
FACULTY
FUNDING
SOURCES
A PROFILE
IN PARTNERING

8. ESTABLISHED PARTNERSHIPS
BETWEEN GEORGIA TECH & EMORY
BME
Biomedical
Engineering
Biomedical
Imaging
Technology
Center
Biomedical
Nanotechnology
Regenerative
Medicine
TI:GER Program
(partnership w/
Law School)
Predictive
Health Institute
Atlanta
Clinical &
Translational
Science Institute
High speed
computing
WHY A SHARED REPOSITORY?
CONVERGENT THEMES

9. 17%
overlap between collections
COMMON INTEREST
in the sciences
LIBRARY COLLABORATIONS
- GALILEO, ASERL, ARCHE, GOLD, GETSM and GETS
- Discussions between the library leaders 2010-­2012
(looking at 2CUL as a model)
LIBRARY COLLECTIONS & COLLABORATIONS

10. EMORY
CRITICAL NEED:
SPACE FOR COLLECTIONS
- Collections growing
at 5000 LF per year
- Continued growth of
special collections
GA. TECH
CRITICAL NEED:
BETTER FACILITIES
- Campus library complex
in need of renewal
- Redefining 21st Century
Research Library
WHY A SHARED REPOSITORY? DIVERGENT MOTIVATIONS

11. PLANNING
LIBRARY SERVICE CENTER
STEERING COMMITTEE
- ULs & others
- MOUs
- Design oversight
- Policies for collections
& future services
OPERATIONS
LIBRARY SERVICE CENTER
STEERING COMMITTEE
- ULs & others
- Policies
- Services
- Budget
- Reporting
EMTECH CORPORATION 501(c)(3)
GOVERNANCE & FUNDING

12. SERVICE
OPERATIONS MODEL
- Georgia Tech employees
- Service level agreements
- Operating level
agreements
- Billable services
CAPITAL
EXPENDITURES
- 50/50 for capital
expenditures
EMTECH
- Holds ground lease
- Owns building
GOVERNANCE & FUNDING

13. PROJECT
INITIATION
PROJECT
PLANNING
PROJECT
EXECUTION
PROJECT
CLOSEOUT
PM ASSIGNMENT
CHARTER
BUDGET
DETAILED
SCHEDULE
GO/NO-GO
DECISION
IMPLEMENTATION
CHANGE ORDERS
GO-LIVE
ACCEPTANCE
RESOURCES
RELEASED
Project Manager & PMI Standards & Guidelines
LSC PROJECT LIFE CYCLE

14. LIBRARY SERVICE CENTER PROGRAM
Working Groups
Construction
Collections
prep
Systems &
inventory
control
Prospective
collections
Services
PROJECT ORGANIZATION

15. HIGH LEVEL
OUTCOMESPOLICIES
STEERING
GROUP
WORKING
GROUPS
POLICY DEVELOPMENT
& APPROVAL

16. Build & jointly operate a Harvard-style high-density offsite
facility for paper and microfilm retrospective collections
Provide state-of-the-art long-term storage
Expand materials offerings to each institution
Reduce redundancy by establishing joint collections
Free up valuable central campus space
Improve faculty & student access & service through technology
KEY PROJECT OBJECTIVES

17. LIBRARY SERVICE CENTER
One location One collection Optimal
storage
Robust
service
Future
growth
VISION & HIGH-LEVEL OBJECTIVES

18. Collection
Preparation &
Shared
Collections:
Retrospective
Logistics &
Planograph
Operations and
Management &
Services
Communications
& Public
Relations
Systems
& Inventory
Control
Facilities
Planning,
Design &
Construction
Shared
Collections:
Prospective
WORKING GROUPS

19. LSC SERVICES & POLICIES
DETERMINED JOINTLY
SAME SERVICE LEVEL
FOR EACH INSTITUTION
PLANNED INGEST OF
MATERIALS PER INSTITUTION
SCHEDULE
- SLAs, OLAs, MOUs
- Materials housed together
- Workflows designed for efficiency
- Emory: 100 LF/week
- Georgia Tech: 10 LF/week
- One-time projects to be negotiated as needed
- Open M-F
- Schedule determined by Ga. Tech. calendar
WORKING GROUPS: OUTCOMES

20. EMORY
- Building
- Technology Support
- Facilities & Security
GEORGIA
TECH
- Staffing
- Daily Operations
& Services
LSC OPERATIONS & FACILITIES

21. DELIVERY
ON-SITE
INGEST
- Electronic
- Physical
- Shipping to other institutions
- Walk-up
- Reading room
- Ingest of materials into the LSC
- Ongoing and on-time
- Jointly housed
PLANNED SERVICES

22. INGEST
OPERATIONS
- Emory overflow storage
- Georgia Tech main campus
- Emory main storage
- Georgia Tech storage
- Concurrent - ongoing ingest for Emory main library
- Merging of daily delivery routes
- Daily retrieval & shipping
- Daily operations & accelerated ingest
concurrent for first year
INITIAL INGEST & OPERATIONS

23. INGEST PROGRESS

24. 2
1
EmTech
Site Selection:
Emory Briarcliff Campus
SITE LOCATION
EMORY
UNIVERSITY
GEORGIA
INSTITUTE OF
TECHNOLOGY
LIBRARY SERVICE
CENTER

25. SITE LOCATION

26. SITE PLAN

27. 17 December 2013
Emory University and Georgia Institute of Technology Library Service Center
PROCESSING
13,300 GSF
3.75 M Vol.
138’ x 205’
28,300 GSF
138’ x 205’
PHASE
IV
PHASE
I
PHASE
II
Expansion Capacity (in volumes)
Site Optimization Study:
Emory Briarcliff Campus
3.75 M 3.75 M 3.75 M
3.75 M
3.75 M
3.75 M
1.8 M
1.8 M
1.8 M
1.8 M
3.3 M
3.3 M
3.75 M
3.75 M
Planned 7.5 Million
Future Up to 15 Million*
*significant cut required
Planned 18 Million
Future 28.8 Million
3.75 M
SITE MASTERPLAN

28. PROCESS

29. VIDEO: PROCESS-DRIVEN DESIGN

30. STORAGE
PROCESS
CHARACTER
PROGRAM

31. RENDERINGS

32. RENDERINGS

33. VIDEO: VALUABLE PLACE

34. DRIVEN BY PURPOSE

35. QUESTIONS?