This document contains meeting notes from multiple meetings of a production group creating a trailer for a soap opera. Over the course of 17 meetings, they discuss choosing a genre and title, developing plots, selecting locations, acquiring props, finalizing scripts, scheduling filming times, reflecting on work completed, and addressing issues that arose during filming or editing. The group works to complete all necessary planning, filming, and editing to finish their trailer by the deadline.

1. 1
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 16/06/2015
Meeting
Number
1
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Signature:
Agenda:
1. Deciding on genre
2. Deciding on title
3.Deciding on plot
4.
5.
AOB
Meeting Notes
The group discussed the genre and the title of the production, we
considered a variety of optionsand decidingon a Dramaseries called
‘The life of the Lord’ which followsthe rise of Lord Sgarbini and the
revolution conducted by Mr. Lutum.
Actions from the meeting




2. 2
Date 22/06/2015
Meeting
Number
2
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Signature:
Agenda:
1. rethink plot
2.
3.
4.
5.
AOB
Meeting Notes
The group discussed anew plot for the soap as under consideration
when the previousideawas not suitable for the soap operagenre. The
new idea currently standsas follows: the protagonist is a drugaddict
and his friend is worried. The friend tries to help him but is refused. He
then seeks advice and the protagonist, Lutum, feels this is a betrayal.
Actions from the meeting
 To develop the sub-plot of the narrative
 To find a suitable locations for filming

3. 3
Date 24th June 2015
Meeting
Number
3
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Signature:
Agenda:
1. Discusion of Locations
5.
AOB
Meeting Notes
Locations:
 Tom kidnaps lizzie in an alleyway in Walton on the hill near Jonny’s house
 When kidnapping Lizzie,Tom keeps her locked up in Banstead Heath
 Dan meeting Jonny willhopefully be filmed in COSTA or another similar coffeeshop.
 Adam sniffing drugs on a messy bed in a messy room (Jonny’shouse)
 Scene where Adam nearly dies fromoverdosing, is filmed near Walton pond
(disorientated frame)
Actions from the meeting
 Get permission from Surrey County Council and Café in Walton on the
Hill or COSTA

4. 4
Date 3rd July 2015
Meeting
Number
4
Present
and role in
the
Production
Name: Jonny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Signature:
Agenda:
1.
2.
3.
4.
5.
AOB
Meeting Notes
Some of the props:
 Policeman’s outfit for Zak as he plays a policeman in the search for Lizzie
 Adam will be wearing a wig which will give him long hair so that it’ll appear
as if he has lost his sense of style and has not been bothered to maintain his
appearance.
 A bag of some sort preferably black will be required so with the kidnapping
scene so that Tom can kidnap her effectively.
 Mobile phones for Lizzie’s disappearance with the scene of her friend.
 COSTA coffee mug for the scene of Dan’s worry.
Resolution:
 The drug use will have to be hidden, so the drug use will not be shown
however the scene will be featuring Adam from an over the shoulder shot.
Actions from the meeting
 Research and list the prices of the props.
 Ideas for what to write in the letter to film in certain locations.

5. 5
Date
10/09/15
Meeting
Number
5
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
1. Timeline
2. Storyboard idea
AOB
Meeting Notes
Wereturned from the summer break and revisited the work that we
have completed and need to complete. We discussed the timeline and
the ideas that would be putinto it. This would show the shots at every
stage of the production.
The storyboard willbe complete in tandem with the timeline.
Actions from the meeting
 Zack and Johnny to build storyboard (all contribute)
 Adam to timeline

6. 6
Date 22/09/15
Meeting
Number
6
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
1. 1. Revisit locations
2. Finalize new trailer idea
3. New script
5.
AOB
Meeting Notes
Wediscussed a new trailer idea as suggested by, Mr. Crafts as he thought
that our idea would be too complex. Instead of having clips for what
would be the episode, weare now going to have a sinister parody of the
Greater British Bake-off. Wewill be filming the cake scene in the
foodtech room.
Dueto the changes to the idea weneed to build a new script.
Actions from the meeting
 Zack and Johnny to build storyboard (all contribute)
 Adam to redo the locations
 Dan to do the shotlist after story board completion

7. 7
Date 22/09/15
Meeting
Number
7
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
Completion of story board
5.
AOB
Meeting Notes
We have completed the new storyboard with the images that we will base the shots
for the filming of our production on. Dan has now nearly completed the shot list and
the permission to film letter is undergoing review from Mr. Crafts.
Actions from the meeting
Dan to finish the shot list
Adam to finish the permission to film under guidance of Mr. Crafts.

8. 8
Date 06/10/15
Meeting
Number
8
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
Script
5.
AOB
Meeting Notes
Wediscussed that the whole group needsto help write the script as all
membershave varyingideas and we can collaborate all ideas to make
the most effective and powerfulscriptfor the trailer to deliver the best
possible advertisingplatform for the brand new soap opera.
Once written it will be verified by Mr. Crafts.
Actions from the meeting
To complete the script by next week

9. 9
Date 16/10/15
Meeting
Number
9
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
Script completion
5.
AOB
Meeting Notes
Wediscussed the completion of the script that we all contributed to. The
script has now been submitted for markingby Mr. Crafts.
Actions from the meeting
Zak to complete the corrections for the script one given by Mr. Crafts.

10. 10
Date 19/10/15
Meeting
Number
10
Present
and role in
the
Production
Name: Johnny Sheehan
Name: Dan Sgarbini
Name: Adam Fox
Name: Zak Winsall
Agenda:
Character list
Filming practicalities
5.
AOB
Meeting Notes
Wediscussed the availability of characters and found that we id not
have enoughfemale actors in our group. Wethen discussed how we
would find morepeopleby asking them to volunteer after school to film
their part. Mr. Crafts outlined to usthat he would haveto have their
timetable and permission from their teachers.
Wen later discussed the possibility of cutting back on the number of
flashback involvingmultiplecharacters. Jonny suggested that we record
the flashbacks on differentdays.
Actions from the meeting
Weneed to find suitable actors
Arrangemeeting dayso film differentflashbacks
Possible revise script and storyboard

11. 11
Date 02/11/2015
Meeting
Number
11
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Agenda:
1. Decided on filming date
2. Preparation of props
3.Making final amendments to planning and research
4.
5.
AOB
Meeting Notes
As a group, all four of us were informed that the` filming date that will take place on
the 11th November 2015 at 8:00am in which all of our group members must meet up
in MS1 (media studies room). Within the 8 hour time scale we discussed our
locations that we had previously planned as we will film within the area of Walton,
the food tech room and various other crucial locations within our plot.
We also arranged our camera resources and props forthe filming in order to
heighten the legitimacy and professionalism within our soap opera trailer. Post to
this we ensured that all of our soap opera actors were free for this date and time in
which all of these figures were. Our method of transport was also included within
this discussion as Jonny has arranged our methods of transport via car travel.
In addition, during this 30 minute discussion it was essential that our planning and
research was in direct correlation and relevance to our actual filming plans and
adaptations, therefore each group member ensured that their tasks were updated to
the slight changes that we have made since the earlier stages of this course.
Finally, as we are all prepared for our filming date we noted down all of this
information in order to complete each task one by one and since the recent meeting
we have made all of the sufficient changes to the group planning and research and
will prepare all props in preparation for Wednesday 11th November 2015.
Actions from the meeting
 Correct, update and alter each source of planning and research
 Prepare all props for the decided date and time of filming
 Ensure that each group member attends the meeting place in time for
filming.

12. 12
Date 16/11/2015
Meeting
Number
12
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Agenda:
1. Reflection of filming
2. Arrangements for other filming
5.
AOB
Meeting Notes
As a group wereflected on the work that weconducted duringfilming.
Wewere pleased to finishthe establishing shots, the adultery scene and
the violencescene. We could have been better organized, aswe did not
get to film the murder scenedueto the lack of prier planningof how the
scene was going to be structured and presented. Wealso did not account
for the blood that would be necessary to establish that it wasa murder.
On the other hand, we have film the drugscene on the 13th November as
we found that the school toilets madea better scene for the dark
atmosphere of druguse.
Weare also currently organizingfilmingdaysfor the kitchen scene.
Currentdaysstand at: Monday 16th or Thursday 19th or Friday 20th of
November, these are the daysthat Lizzie, our female actress, is available
to after school.
Actions from the meeting
 Diffine the exact day of filming and film on that day.

13. 13
Date 23/11/2015
Meeting
Number
13
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Agenda:
3. Arrangements for other filming
5.
AOB
Meeting Notes
The group discussed the arrangementsof the filming of the kitchen
scene and we concluded that we are all free to film on Tuesday 24th
November. After Email communication with Mrs. Johnston (the foodtech
teacher) she said that this data would beOK to use.
The group also discussed the state of the ingredientsthat we will bring
to the filming tomorrow and the ingredientsthat we have already
brought in such as the eggs and the Walton hill cake. Weconcluded that
they will be OK to use as the cake is symbolic of the chaotic natureof
Walton Hill and so does not need to be perfect.
Actions from the meeting
 Arrange the final ingredients to bring in.

14. 14
Date 10/12/2015
Meeting
Number
14
Present
and role in
the
Production
Name: Johnny Sheehan Signature:
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Agenda:
4. Arrangements for other filming
5. Reflection of work so far
5.
AOB
Meeting Notes
The group reflected on the filming so far and concluded that wehave
filmed some good quality shots that will be very usefulin the editing of
our trailer. However, dueto timing difficultiesand scheduling issues we
have not yet film all of the ingredientsscenes, we have arranged to
filmed on Monday 14th and Tuesday 15th after schoolas these daysare
regularly free for Mrs. Johnstoneto allow us to film.
In termsof editing, although lacking all of the footage we have managed
to producea roughedit that looksvery effective.
Actions from the meeting
 Arrange further filming.

15. 15
Date 15/12/2015
Meeting
Number
15
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Agenda:
1. Arrangements for other filming
2. Reflection of work so far
5.
AOB
Meeting Notes
The group discussed the preplanned datesfor filmingfound that we
may not be able to film today dueto illness of crew and our actress. We
also found that we also cannot film on Thursday becauseLizzie is going
on holiday on that date.
However, on reflection of this Adam will film the establishing shots that
will be the first time that the audiencesees the foottech room.
Actions from the meeting
Film the establishing shots.

16. 16
Date 13/01/2016
Meeting
Number
16
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Arrangements for other filming
2. Reflection of work so far
5.
AOB
Meeting Notes
The group discussed the progressof the trailer and concludesthat
additionalfilming needsto take place with the next week as the deadline
is approaching. In light of this Johnny and Zak are going to film exterior
shots of the village hall at Walton hill today, also, weare filmingthe rest
of the ingredientshots will be filmed after school tomorrow. As this is
when Lizzie and the filmingcrew in our group areavailable to film.
Actions from the meeting
Film the establishing shots.
Gather materials for ingredient shots such as the theme labels.

17. 17
Date 15/01/2016
Meeting
Number
17
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Arrangements for other filming
2. Reflection of work so far
5.
AOB
Meeting Notes
On completion of the filming conducted on Thursday 24th January the
group reflected on our work and we are currently workingon editing
the footage into the existing trailer usingmulti camera editing to
enhance the quality of the trailer.
While filmingwe finished several key shots such as both ingredients, the
mixing of the ingredients, the pouringand the placing into the oven
scenes that will make up the crucial narrative deviceto symbolizethe
badly made cake that will make up the Walton Hill cake, which in tern is
symbolic of the disturbancein Walton Hill.
However, oncewe reviewed the footage today we realized some
continuity errorsin the eggs scene, as they are not presentin the
previousshot. This will be re-filmed at a later date. Westill need to re-
film the final cake scenes dueto technical difficultiesinvolvingstreaked
lines across the picturebecause of the camera developinga fault.
Actions from the meeting
Decide on filming date for remaining shots.

18. 18
Date 21/01/2016
Meeting
Number
18
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Arrangements for other filming
2. Editing review
5.
AOB
Meeting Notes
Now that we have input the footage taken from the 15th of January we are now
deciding what the special effects to apply to the footage.
One idea that Zak suggested was to apply an over-exposer effect on the flash back
scenes as this would make it look more artistic in the representation of the
flashback. This would also make it clearer to understand that it is a flashback of
Walton Hill.
Another idea that Dan came up with was to have critical praise within a smoke effect
as this would link into he the kitchen and baking theme of the trailer. It would also
catch people’s eye more and make the trailer more dramatic.
The group liked both ideas and these would add more drama to the trailer.
As of yet we are still unable to find a date for filming that fits in with all our
schedules but we hope to film the remaining forge soon.
Actions from the meeting
Refine the use of special effects and put them into the trailer.
Find filming day.

19. 19
Date 26/03/2016
Meeting
Number
19
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Arrangements for other filming
2. Editing review
5.
AOB
Meeting Notes
Since the last meeting the group has been applying a verity of different effects to the
trailer to find a combination that best reflects to mood that we wish to portray the
moods that we want. The effect that seems to be the most popular among all the
group members is a lower saturation to connote the dystopian nature that the
flashbacks aim to portray.
Additionally, Adam has been adding the critical praise to the trailer in order to
generate hype for the franchise. The effect that he has chosen was a flash of light that
spreads among the letters of the praise. This was chosen because of the simple but
effective way that the words were emphasized in the small timeframe available.
The group has decided to film the last shots that require the cake that need
reshooting due to camera issues on the first attempt on Thursday 25th due to the
complication of filming in school during half term.
Actions from the meeting
Refine the use of special effects and put them into the trailer.
Find filming day.

20. 20
Date 01/03/2016
Meeting
Number
20
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Editing review
5.
AOB
Meeting Notes
The group reflected on the work that we have conducted so far, we have filmed the
necessary content involving the cake on the Friday 26th February as this as more
convenient to arrange the cake delivery. We have filmed all the shots that were
required and are now currently editing the shots in the end of the trailer. We also
arrange for photos to be taken using the cake for our magazine front covers as this
will provide Adam and Jonny with more conventional shot types for the main image
of our magazine of inspiration, this will also provide a closer link to the kitchen
setting that is the over-arching marketing tool that ‘Walton Hill is using.
Additionally, Jonny has instructed Adam to put in a smoke effect to rift across the
critical praise in order to strengthen the kitchen theme of the trailer in an artistic
manor that ill grab the attention of the audience.
Actions from the meeting
Refine the use of special effects and put them into the trailer.

21. 21
Date 03/03/2016
Meeting
Number
21
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Editing review
5.
AOB
Meeting Notes
The group has input the footage from the filming on the Friday 27th Friday and are
currently editing the final features that will make the trailer look more artistic and
will convey the narrative in an effective way that the audience will engage with. We
have also recorded the non-diegetic voice over that will convey the crucial point of
call information that will inform the audience of the day and time that the new soap
opera would be broadcast.
The group is currently adding after effect to the flashbacks to build on the practice
that they had performed earlier, the dominant idea at present is to have a puling
“bass shake” effect to simulate the distortion that Adam has when taking drugs.
Actions from the meeting
Refine the use of special effects and put them into the trailer.

22. 22
Date 15/03/2016
Meeting
Number
22
Present
and role in
the
Production
Name: Dan Sgarbini Signature:
Name: Adam Fox Signature:
Name: Zak Winsall Signature:
Name Johnny Sheehan Signiture:
Agenda:
1. Visual effects review
5.
AOB
Meeting Notes
The group has completed the critical praise to be inserted into the trailer at certain
points. We decided to use a smoke effect to emphasis the kitchen theme that runs
throughout the narrative of the trailer. During the making of the of the effect we
found that we did not have the expertise in order to instinctively know how to start
the process, however, we used our skills that we learnt in Premiere Pro and
assistance from help guide on YouTube to produce three professional looking pieces
that will be a valuable asset to the overall trailer.
The group discussed the possibility of finishing the trailer and we concluded that we
could use the lesson tomorrow to input the critical praise into the trailer and apply
the lighting effects on the other flashbacks to keep with the stylized nature of the
trailer that we have produced.
Actions from the meeting
Refine the use of special effects and put them into the trailer.