A deep introduction to PMO

1. A Deeper Introduction to
PMO – Project Management
Office
A PMO is a Project Management Office. It’s a function within an organization
that defines the standards for project management. And it can do a whole lot
more than that too.

2. 01. WHAT DOES A PMO DO?
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➢ PMO is a Project Management Office, It’s a function within an
organization that defines the standards for project management
and it can do a whole lot more than that too.
➢ The main purpose of a Project Management Office (PMO) is to
make sure that projects and programs are run in a repeatable,
standardized way.
❖ But how does a PMO actually do that?
❖ And what does the PMO team do all day?
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3. 02. What Are The Functions of a PMO ?
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➢ PMO is the backbone of a successful project management
approach at an organization. It is a function that provides decision
support information, although it doesn’t make any decisions itself.
➢ PMO underpins the project delivery mechanisms by ensuring
that all business change in an organization is managed in a
controlled way.
➢ PMOs have a range of functions, and the services they offer often
depend on the maturity of the department and the skills of the
people working in the PMO.
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4. 02. What Are The Functions of a PMO ?
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➢ At a very basic level, the PMO supports the project management
teams, and the people make decisions about funding,
prioritization and resourcing.
➢ The most mature PMOs provide :
Governance Transparency Reusability
Delivery
Support
Traceability
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5. 02. What Are The Functions of a PMO ?
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1) Governance: The PMO ensures that decisions are taken by the
right people, based on the right information. The governance role
can also include audits or peer reviews, developing project and
program structures and ensuring accountability at all levels.
2) Transparency: The PMO is responsible for providing information a
nd being the single source of the truth. Information should be
relevant and accurate to support effective decision-making, and
provided to people in a way they can understand.
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6. 02. What Are The Functions of a PMO ?
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3) Reusability: The PMO facilitates the sharing of knowledge.
This stops project teams from reinventing the wheel and makes
the PMO the central point for lessons learned, templates and best
practice.
4) Delivery support: The PMO makes it easy for project teams to do th
eir jobs by reducing bureaucracy, providing training, coaching, me
ntoring and quality assurance.
5) Traceability: The PMO provides the function for managing docume
ntation, project history and organizational knowledge.
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7. 03. What Does PMO fulfil a variety of functions
on a day-to-day basis ?
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➢ Gathering data about project progress and producing reports
➢ Developing standards and processes
➢ Encouraging (or enforcing where necessary) the use of those
standards and processes
➢ Managing resources for projects
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8. 03. What Does PMO fulfil a variety of functions
on a day-to-day basis ?
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➢ Delivering training and mentoring project team members
➢ Managing dependencies across multiple projects
➢ Tracking and managing project benefits
➢ Reporting on financial information such as return on investment
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9. 04. What Are the Benefits of a PMO?
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➢ Running projects and programs in a standardized way has lots of
benefits. For one, it’s cheaper to have everyone doing things the same
way.
➢ When every project manager has to work out their own way of
managing risk, the organization suffers from a lot of wasted time.
➢ If you can hand someone a template of how to manage risk on a
project, you’re saving them effort. Plus, you can capitalize more
effectively on organizational knowledge.
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10. 04. What Are the Benefits of a PMO?
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➢ The lessons learned on one project can be captured and incorporated
into the way you do things so that other projects benefit from that
knowledge too.
➢ Common Reporting Frameworks mean that people can contribute
more quickly and consistently to the project. Stakeholders don’t have
to spend time working out how they are going to report progress up
the chain, because there is already a framework in place to do so.
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