Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Transforming Documents to PDF

719 views

Published on

Transforming Documents to PDF, a presentation from Crawford Technologies Inc. http://www.crawfordtech.com/

Published in: Technology
  • Be the first to comment

  • Be the first to like this

Transforming Documents to PDF

  1. 1. Transforming Documents to PDF<br />A presentation fromCrawford Technologies Inc.<br />www.crawfordtech.com<br />Follow, Like and Join us at<br />about.me/CrawfordTechInc<br />
  2. 2. Introducing Crawford Technologies<br />Founded in 1995 and based in Toronto, CrawfordTech is a privately held global software company<br />On PROFIT 100 list of fastest growing companies in Canada<br />Core competency is in transaction print stream and document production software, including:<br />Automated Document Factory and Integrity solutions<br />Document Re-engineering solutions<br />Print stream conversions/transform solutions<br />Document Archive Solutions<br />Document integration/workflow solutions<br />Document Accessibility Services<br />
  3. 3. Print Stream Conversion:PRO Transforms<br /><ul><li>Convert Print Streams, Image & Line Data from one format to another</li></li></ul><li>Transforming Documents to PDF<br />Documents<br />About PDF<br />Flavors of PDF<br />Transforms to PDF<br />Key Success Factors<br />
  4. 4. Documents<br />All applications originally designed to be printed<br />Snapshot reporting instruments<br />Include Legacy output<br />AFP, LCDS, metacode<br />Also new applications<br />PostScript, PCL, Word, RTF<br />Statements, Invoices, Reports, Bills, Policies, Booklets, etc.<br />
  5. 5. What is PDF<br />Portable Data Format<br />Structured file format<br />Proprietary to Adobe Systems<br />Published format<br />Based on PostScript<br />Designed for document viewing<br />Also allows printing<br />
  6. 6. Uses for PDF<br />View <br />Archive for later use<br />Convert to format for printing<br /><ul><li>PostScript, PCL etc.</li></ul>Distributed printing<br />High speed printing challenging<br /><ul><li>PostScript Extreme</li></ul>Selective reprint<br />
  7. 7. When would I use PDF?<br />Distribute Documents Electronically<br />Fidelity to printed document is important<br />WWW Document Distribution when formatting is important<br />Color is important<br />Typeface matching is important<br />
  8. 8. Why not use XML/HTML<br />Lack of control over document formatting<br />Will not replicate printed document with fidelity<br />Application redesign needed<br />Work effort substantial thus more costly<br />Excellent for web page linking users to PDFs<br />Excellent for optimized viewing of information vs. documents<br />
  9. 9. 10<br />
  10. 10. 11<br />
  11. 11. 12<br />
  12. 12. 13<br />
  13. 13. Why not use XML/HTML<br />Lack of control over document formatting<br />Will not replicate printed document with fidelity<br />Application redesign needed<br />Work effort substantial thus more costly<br />Excellent for web page linking users to PDFs<br />Excellent for optimized viewing of information vs. documents<br />
  14. 14. Unique Features of PDF<br />Browsers available on many platforms<br />Protection built in<br /><ul><li>Can stop users from modifying, printing & cut/pasting </li></ul>Digital Signatures<br />Interactive Forms capability<br />Embedded Scripts<br />
  15. 15. Good PDF<br />Type 1 Fonts for clean look<br />Vector graphics where possible<br />Bookmarks for easy navigation<br />Full Color<br />1 to 1 with paper document<br />Small file size for quick downloads<br />Appropriate security <br />Supports maximum releases of Acrobat<br />No full page images<br />No Private Objects requiring plug-ins<br />
  16. 16. Sample<br />4 0 obj<br /><<<br />/Type /Font<br />/Subtype /Type1<br />/Name /F1<br />/BaseFont/Helvetica<br />>><br />endobj<br />5 0 obj<br /><<<br />/Type /Pages<br />/Kids [ 1 0 R ]<br />/Count 1<br />/MediaBox<br />[ 0 0 612 792 ]<br />>><br />endobj<br />6 0 obj<br /><<<br />/Type /Catalog<br />/Pages 5 0 R<br />>><br />endobj<br />trailer<br /><<<br />/Root 6 0 R<br />>><br />%PDF-1.2<br />1 0 obj<br /><<<br />/Type /Page<br />/Parent 5 0 R<br />/Resources 3 0 R<br />/Contents 2 0 R<br />>><br />endobj<br />2 0 obj<br /><<<br />/Length 51<br />>><br />stream<br />BT<br />/F1 24 Tf<br />1 0 0 1 260 600 Tm<br />(Hello World)Tj<br />ET<br />endstream<br />endobj<br />3 0 obj<br /><<<br />/ProcSet[/PDF/Text]<br />/Font <</F1 4 0 R >><br />>><br />endobj<br />
  17. 17. How to create PDF<br />Adobe Acrobat<br />Distiller transforms from PostScript <br />Adobe PDFWriter<br />Transforms from PostScript <br />Transform software products<br />i.e. ProMeta PDF (From LCDS, Metacode, AFPDS)<br />
  18. 18. From Print to PDF<br />Split/Burst large report file<br />Individual recipient packages<br />Index & store in Database or Archive<br />Transform to PDF<br />Batch or On-the-fly<br />
  19. 19. ProMetaNormalization&Indexing<br />BATCH<br />Report<br />ProMeta Xerox to PDF<br />Database<br />Individual sub-document packages<br />
  20. 20. ON THE FLY<br />Report<br />ProMetaNormalization&Indexing Facility<br />Websphere<br />Java Script<br />ProMeta Xerox to PDF<br />Database<br />Individual sub-document packages<br />Web Site<br />Batch<br />
  21. 21. When To Use<br />BATCH<br /><ul><li>Batch window is long
  22. 22. CPU cost low
  23. 23. PDFs are small
  24. 24. Disk space cheap & large
  25. 25. No flexibility in contents
  26. 26. Hit rate high</li></ul>ON-THE-FLY<br /><ul><li>Batch window is short
  27. 27. CPU cost high
  28. 28. PDFs are large
  29. 29. Disk space at a premium
  30. 30. Flexibility in contents
  31. 31. Marketing, Hyperlinks
  32. 32. Hit rate low</li></li></ul><li>Transforming to PDF<br />To get 100% fidelity<br />RIP pages and use raster images<br />Problems<br />Large file size<br />Poor viewing quality/performance<br />Lack of text search capability <br />
  33. 33. Transforming to PDF – Best way<br />Object transforms <br />Text to text<br />Image to image<br />Shading to gray scale<br />Lines to rules<br />Optimize PDF for viewing and desktop printing<br />Use Acrobat fonts for viewing quality<br />Intelligently deal with font differences<br />Minimize use of raster images<br />Create “Good PDF”<br />
  34. 34. Transform Critical Success Factors<br />Fidelity<br />
  35. 35. 26<br />
  36. 36. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />
  37. 37. 28<br />
  38. 38. 29<br />
  39. 39. 30<br />
  40. 40. 31<br />
  41. 41. 32<br />
  42. 42. 33<br />
  43. 43. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />Shading patterns<br />
  44. 44. 35<br />
  45. 45. 36<br />
  46. 46. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />Shading patterns<br />Encryption/Security<br />
  47. 47. 38<br />
  48. 48. 39<br />
  49. 49. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />Shading patterns<br />Encryption/Security<br />Bookmarks<br />
  50. 50. 41<br />
  51. 51. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />Shading patterns<br />Encryption/Security<br />Bookmarks<br />Preprinted form stock<br />Watermark/Overlay facility needed<br />
  52. 52. 43<br />
  53. 53. Transform Critical Success Factors<br />Fidelity<br />Fonts<br />Shading patterns<br />Encryption/Security<br />Bookmarks<br />Preprinted form stock<br />Watermark/Overlay facility needed<br />Duplex/blank pages<br />Performance<br />File size<br />Compression<br />
  54. 54. Related Processes<br />Indexing<br />Storage<br />Document Management System<br />COLD System<br />Report Management System<br />Database<br />Retrieval<br />Distribution<br />Web, Intranet, email, CDROM, Security<br />Registration<br />Audit<br />
  55. 55. PDF Buzzwords & Definitions<br /><ul><li>Base 14 Fonts – Type 1 fonts included in Acrobat
  56. 56. Compression – Algorithm applied to PDF objects to reduce space used.
  57. 57. Encryption – Algorithm used to ward off unauthorized access to PDF files
  58. 58. Images - Raster images embedded in PDF files
  59. 59. Multiple Master Fonts – Fonts capable of different looks
  60. 60. Object – Numbered element of PDF file
  61. 61. Type 1 Font - Scalable Adobe font format
  62. 62. Xobject – Image or form</li></li></ul><li>You’ve been watching:Transforming Documents to PDF<br />Connect with us on<br /> Twitter Facebook LinkedIn<br />Visit about.me/CrawfordTechInc now<br />

×