Shanahan Week 6 PowerPoint Presentation

1. Preparing and Delivering the Most
Effective Presentations
Chelsea J. Shanahan
August 13, 2014

2. Creating and Delivering Presentations
Overview
• 8 main steps to creating the presentation:
• Delivering the perfect presentation

3. The Information
What you are saying is as important as how you
are saying it. When deciding what information
to share, pay close attention to make sure your
presentation is:
Clear
Concise
Simplified

4. Colors and Text
• When choosing texts and colors for your
presentation, be aware of what is easiest to read.
For example: This type of font is more difficult
to read than this type of font.
• Avoid red/green color combinations for people
that are color blind (Pugsley, 2010).
• Some text colors will be more difficult to read if
you do not choose a good background color. For
example:
white background with a peach text

5. Images and Graphics
• Images and graphics should be relevant to
your
• Images and graphics should enhance what
you are presenting, not confuse a listener
(Nemec & Sullivan-Soydan, 2008).
• Diagrams or flow charts may be helpful for
people who are visual learners.
Sales 1st Qtr
2nd Qtr
3rd Qtr
4th Qtr

6. Special Effects
Animations and slide transitions may help to
keep your listeners engaged in the
presentation (Guffey & Loewy, 2011).
 An example of a distracting special effect
would be rotating text such as the title at the
top of this page.

7. Hyperlinks
Using videos or other visuals in your
presentation via hyperlink is another great way
to make your presentation more interesting
(Guffey & Loewy, 2011). When using video clips
or other hyperlinks to create visual aides, make
sure they are relevant to your presentation.
Hyperlink Example to New Document

8. Interaction
Including your audience during the presentation
in the format of a quiz or poll questions is a
good way to maintain a level of involvement and
understanding.
How many people have taken a class on public
speaking?

9. Internet
Once your presentation is perfect, move it to the
internet or your company’s intranet (Gufffey &
Loewy, 2011). This allows easy access for anyone
to view your presentation.

10. Perfecting the Presentation
• Prepare and rehearse your presentation
thoroughly
• Greet the audience and make eye contact
throughout your presentation
• Control your speed, voice, and tone
• Provide handouts
• Summarize your information and answer
questions

11. Summary
• Follow the eight steps to create a effective
presentation:
• Practice your presentation and deliver a
strong final presentation

12. References
• Guffey, M. & Loewy, D. (2011). Business
communication process & product 7th edition.
Mason, OH: South-Western Cengage Learning.
• Nemec, P. & Sullivan-Soydan, A. (2008). The
medium isn’t the message. Psychiatric
Rehabilitation Journal, 31(4), 377-379.
• Pugsley, L. (2010). Design and effective
PowerPoint presentation. Education For
Primary Care, 21(1), 51-53.