Summer internship report on logistic industry

SUMMER INTERNSHIP AT
LOGISTIC INTEGRATORS
Pvt. Ltd.SUMMER INTERNSHIP
AT
LOGISTIC
INTEGRATORS
Pvt. Ltd.
Chirag Shah
{SUMMER INTERNSHIP TRAINEE}
2013
1/1/2013
PDF created with pdfFactory Pro trial version www.pdffactory.com

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A
SUMMER INTERNSHIP PROJECT REPORT
on
LOGOISTIC INDUSTRY
at
Logistic Integrators (I) Pvt. Ltd.
FOR THE PARTIAL FULFILLMENT OF REQUIREMENT OF DEGREE OF
POST GRADUATE PROGRAMME IN MANAGEMENT
at
NAVRANGPURA, AHMEDABAD
2012-14
Company Guide : Mr. Ajay Kawadia
Academic Guide : Prof. Devang Patel
Submitted By : Chirag Shah
(G.R. No. : M00117)

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Acknowledgement
I have taken efforts in this project. However, it would not have been possible without the kind support and help
of many individuals and organizations. I would like to extend my sincere thanks to all of them.
I am highly indebted to Mr. Ajay Kawadia for their guidance and constant supervision as well as for providing
necessary information regarding the project & also for their support in completing the project.
I would like to express my gratitude towards my parents & member of Logistic Integrators Pvt. Ltd. for their
kind co-operation and encouragement which help me in completion of this project.
I would like to express my special gratitude and thanks to industry persons for giving me such attention and
time.
My thanks and appreciations also go to my academic mentor Prof. Devang Patel in developing the project and
people who have willingly helped me out with their abilities.
Regards
Chirag Shah

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Preface
Internship is the last step of a student's academic career. For a student of Business Management it is essential
for the complete understanding of the concepts learned from formal education. There remains a huge gap
between academic learning and the implementation of that hypothetical knowledge in the practical world of
modern business and commerce. Internship can compensate this wide gap as it brings opportunities for a
student to comprehend the main trends of business activities.
In compiling this report I have intended to provide a synthesis of theoretical approaches and methods of
implementing them in the world of business. I have tried to discover the relationship between theoretical and
practical type of knowledge. I have tried to bridge the gap between theoretical assumptions and practical
necessities. During the entire course of our academic study we remain engaged in theoretical learning where the
primary objective is academic success. A concise knowledge of the modern business arena can only be attained
through the pragmatic implementation of hypothetical ideas, which we learn from our academic activities.
With these objectives, I have made all possible efforts and the necessary investigations to submit this report in an
enlightened form in a very short time. I have tried my level best to eliminate errors from the report. As I had to
complete my internship within a short period of time so the study admits its limitations.

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Executive Summary
The internship is an integral part of the Logistic Industry. The organization that choose for my internship project
is Logistic Integrators (I) Pvt. Ltd., Ahmedabad.
This Eight-week period of my internship in such a huge organization gave me a real time exposure to know
about the organizational working process I made many itinerary over there with the help of my company guide
Mr. Ajay Kawadia (sales manager) and he gave me a lot of knowledge howto talk with industrialist people. All
types of logistic in India have registered phenomenal growth in the last decade ever since the Indian
government decided to boost revenues from the logistic sector by projecting India as the ultimate logistic
oriented nation.
The basic objectives of my study were:
• To know about basic of logistic industry
• To gain different industry knowledge
• To know more corporate people
• To know how logistic takes place
Main summary in this project is to know about the logistic industry is growing day by day, I came to know with
the help of my seniors and secondary data.

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Table of Contents
DESCRIPTION PAGE NO.
1. Chapter 1 : 10
Logistic Industry
1.1 Logistic – Introduction and origin
1.2 Objective of the logistics
1.2.0 Rapid response
1.2.1 Reduce total distribution costs
1.2.2 Generating additional sales
1.2.3 Creating time and place utilities
1.2.4 Price stabilization
1.2.5 Quality improvement
1.2.6 Movement consolidation
1.2.7 Improving customer service
1.3 Logistic management function
1.3.0 Order processing
1.3.1 Inventory management
1.3.2 Warehousing
1.3.3 Transportation
1.3.4 Material handling storage
1.3.5 Packing
1.3.6 Information flow
1.4 Indian logistic industry
1.4.0 Overview
1.5 Mediums of logistic
1.5.0 Road
1.5.1 Railway
1.5.2 Water/Port
1.5.3 Air
2. Chapter 2 : 20
Logistics Integrators (I) Pvt. Ltd.
2.1 Profile
2.2 Value
2.3 Culture
2.4 Vision
2.5 Mission
2.6 No boundaries
2.7 Beyond boundaries

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2.8 Advantages
2.8.0 Location
2.8.1 USP
2.9 Products & Services
2.9.0 International air freight
2.9.1 International ocean freight
2.9.2 Customs brokerage
2.9.3 Project cargo
2.9.4 Warehousing and faculty management
2.10 Other advantages
2.10.0 360 services
2.10.1 Warehousing services
2.10.2 Distribution and 3PL services
2.11 Future plans
2.12 SWOT Analysis
2.12.0 Strength
2.12.1 Weaknesses
2.12.2 Opportunities
2.12.3 Threats
3. Chapter 3 : 31
Project : Detailed study of Inbound & Outbound International Logistic Activities
• Task assigned for the project
• Methodology used
3.1 Incoterms
3.1.0 EXW (Ex Works)
3.1.1 FOB (Free On Board)
3.1.2 FCA (Free Carrier)
3.1.3 CFR (Cost & Freight)
3.1.4 CIF (Cost, Insurance & Freight)
3.1.5 CPT (Freight Carriage Paid)
3.1.6 CIP (Freight, Carriage & Insurance Paid)
3.1.7 DDU (Delivery Duty Unpaid)
3.2 Types of containers
3.3 Dimensions of containers
3.4 Import
3.4.0 Import general manifest
3.4.1 Bill of entry
3.4.2 Documents submitted by Importer
3.4.3 Assessment of custom duty
3.5 Export

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3.5.0 Export general manifest
3.5.1 Shipping Bill
3.5.2 Commercial Invoice
3.5.3 Bill of lading
3.5.4 Packing list
3.5.5 Certificate of origin
3.5.6 Certificate of sampling and analysis
3.5.7 Certificate weight
3.5.8 Letter of credit (L/c.)
3.5.9 Export procedure
3.5.10 Documents required for export
3.6 Payment Terms
3.7 IEC Code
3.8 HS Code
3.8.0 Structure
3.8.1 Classification
3.8.2 Importance
3.9 Custom House Agent (CHA)
3.10 High Sea Sales
3.11 Export Logistic Cost
4. Chapter 4 : 62
Study at ICD – Ahmedabad
4.1 Export Transport Logistic Cost
4.2 Containerized Shipment
4.3 Movement of Containerized Shipment
4.4 Customs Clearing Charges
4.5 ICD & CFS
4.5.0 Services offered by ICD/CFS
4.5.1 Advantage
4.5.2 Terminal Handling Charges
5. Chapter 5 : 67
Study of Taiwan Economy
5.1 Introduction
5.2 Location
5.3 History
5.4 Geography
5.4.0 Geographic Situation Chart
5.5 Airports

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5.6 Seaports
5.7 Economy
5.8 Chart of GDP Growth Rate
5.9 Export Commodities
5.10 Import Commodities
5.11 Table :Foreign trade
5.12 Table : Trade between India – Taiwan
5.13 Chart : Export from Taiwan to India
5.14 Chart : Import by Taiwan from India
5.15 Bibliography
6. Chapter 6 : 79
Project :Research on Logistic management of different industry
• Respective persons.
6.1 AshimaDyecot Ltd.
6.1.0 Profile
6.1.1 Findings
6.2 Aarvee Denims & Export Ltd.
6.2.0 Profile
6.2.1 Findings
6.3 VishakhaPolyfab Pvt. Ltd.
6.3.0 Profile
6.3.1 Findings
6.4 Syntron Industries
6.4.0 Profile
6.4.1 Findings
6.5 Encore Natural Polymers Pvt. Ltd.
6.5.0 Profile
6.5.1 Findings
6.6 Rushil Décor Ltd.
6.6.0 Profile
6.6.1 Findings
7. Chapter 7 : 86
Learnings + Experiential Learning
8. Reference 88
8.1 Bibliography
9. Annexure 90

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Chapter 1 :
LOGISTIC INDUSTRY

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1.1 WHAT IS THE LOGISTIC?
Logistics is the management of the flow of goods, information and other resources between the point of origin
and the point of consumption in order to meet some requirements of consumers.
Logistic involves the integration of information, transportation, inventory, warehousing, material handling and
packaging and occasionally security.
The resources managed in logistics can include physical items, such as food, materials, equipment, liquids,
and staff, as well as abstract items, such as time, information, particles, and energy. The logistics of physical
items usually involves the integration of
informationflow, materialhandling, production, packaging, inventory, transportation, warehousing, and
often security. The complexity of logistics can be modeled, analyzed, visualized, and optimized by dedicated
simulation software. The minimization of the use of resources is a common motivation.
Origin
The term logistics comes from the late 19th century: from French logistique, from loger 'to lodge.Logistics is
considered to have originated in the military's need to supply itself with arms, ammunition, and rations as it
moved from a base to a forward position. In the ancient Greek, Roman, and Byzantine Empires, military
officers with the title Logistikas were responsible for financial and supply distribution matters.
The Oxford English dictionary defines logistics as: “The branch of military science having to do with procuring,
maintaining and transporting material, personnel and facilities.”

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1.2 OBJECTIVES OF LOGISTIC
The primaryobjective of logistics management is to effectively and efficiently move the supply chain so as to
extend the desired level of customer service at the least cost. Thus, logistics management starts with
ascertaining customers’ needs till theirfulfilment through product supplies. However,there are some definite
objectives to be achieved through a proper logistics system.These can be described as follows:
1.2.0 Rapid Response:
Rapid response is concerned with a firm's ability to satisfy customer service requirements in a timely manner.
Information technology has increased the capability to postpone logistical operations to the latest possible time
and then accomplish rapid delivery of required inventory.
1.2.1 Reduce total distribution costs:
The cost of physical distribution consists of various elements such as transportation, warehousing and
inventory maintenance, and any reduction in the cost of one element may result in an increase in the cost of
the other elements. Thus, the objective of the firm should be to reduce the total cost of distribution and not just
the cost incurred on any one element.
1.2.2 Generating additional sales:
A firm can attract additional customers by offering better services at lowest prices. For example, by
decentralizing its warehousing operations or by using economic and efficient modes of transportation, a firm
can achieve larger market share. Also by avoiding the out-of-stock situation, the loss of loyal customers can be
arrested.
1.2.3 Creating time and place utilities:
The products are physically moved from the place of their origin to the place where they are required for
consumption; they do not serve any purpose to the users. Similarly, the products have to be made available at
the time they are needed for consumption.
1.2.4 Price stabilization:
It can be achieved by regulating the flow of the products to the market through a judicious use of available
transport facilities and compatible warehouse operations. By stocking the raw material during the period of
excess supply and made available during the periods of short supply, the prices can be stabilized.
1.2.5 Quality improvement:
The long-term objective of the logistical system is to seek continuous quality improvement. Total quality
management (TQM) has become a major commitment throughout all facets of industry. If a product becomes
defective or if service promises are not kept, little, if any, value is added by the logistics. Logistical costs, once
expended, cannot be reversed.
1.2.6 Movement consolidation:
Consolidation one of the most significant logistical costs is transportation. Transportation cost is directly related
to the type of product, size of shipment, and distance. Many Logistical systems that feature premium service
depend on high-speed, small shipment transportation. Premium transportation is typically high-cost. To reduce
transportation cost. It is desirable to achieve movement consolidation.

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1.2.7 Improving customer service:
An important objective of all marketing efforts, including the physical distribution activities, is to improve the
customer service. An efficient management of physical distribution can help in improving the level of customer
service by developing an effective system of warehousing, quick and economic transportation, and maintaining
optimum level of inventory.
1.3 LOGISTIC MANAGEMENT FUNCTION
Logistics is the process of movement of goods across the supply chain of the company. This process is
consist of various functions, which have to be properly managed to bring effectiveness efficiency in the supply
chain of organization. The major logistical function are shown in figure
1.3.0 Order processing:
The starting point of physical distribution activities is the processing of customers’ orders. In order to provide
quicker customer service, the orders received from customers should be processed within the least possible
time. Order processing includes receiving the order, recording the order, filling the order, and assembling all
such orders for transportation, etc. the company and the customers benefit when these steps are carried out
quickly and accurately. The error committed at this stage at times can prove to be very costly.
Order processing activity consist of the following:
Ø Order checking in any deviations in agreed or negotiation terms
Ø Prices , payment and delivery terms
Ø Checking the availability in of the material stocks
Ø Production and material scheduling for storage
Ø Acknowledge the order, indicating deviation
1.3.1 Warehousing:
Warehousing refers to the storing and assorting products in order to create time utility. The basic purpose of
the warehousing activity is to arrange placement of goods, provide storage facility to store them, consolidate

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them with other similar products, divide them into smaller quantities and build up assortment of products.
Generally, larger the number of warehouses a firm has the lesser would be the time taken in serving customers
at different locations, but greater would be the cost of warehousing. Thus, the firm has to strike a balance
between the cost of warehousing and the level of customer service.
Major decision in warehousing is as follow:
Ø Location of warehousing facility
Ø Number of warehousing
Ø Size of warehouse
Ø Design of the building
Ø Ownership of the warehouse
1.3.2 Inventory Management:
Linked to warehousing decisions are the inventory decisions which hold the key to success of physical
distribution especially where the inventory costs may be as high 15 as 30-40 per cent (e.g., steel and
automobiles). No wonder, therefore, that the new concept of Just-in-Time-Inventory decision is increasingly
becoming popular with a number of companies. The decision regarding level of inventory involves estimate of
demand for the product. A correct estimate of the demand helps to hold proper inventory level and control the
inventory costs. This is not only helps the firm in terms of the cost of inventory and supply to customers in time
but also to maintain production at a consistent level. The major factors determining the inventory levels are:
The firm’s policy regarding the customer service level, Degree of accuracy of the sales forecasts,
Responsiveness of the distribution system i.e., ability of the system to transmit inventory needs to the factory
and get the products in the market. The cost inventory consists of holding cost (such as cost of warehousing,
tied up capital and obsolescence) and replenishment cost (including the manufacturing cost).
1.3.3 Transportation:
Transportation seeks to move goods from points of production and sale to points of consumption in the
quantities required at times needed and at a reasonable cost. The transportation system adds time and place
utilities to the goods handled and thus, increases their economic value. To achieve these goals, transportation
facilities must be adequate, regular, dependable and equitable in terms of costs and benefits of the facilities
and service provided.
1.3.5 Information:
The physical distribution managers continuously need up-to-date information about inventory, transportation
and warehousing. For example, in respect on inventory, information about present stock position at each
location, future commitment and replenishment capabilities are constantly required. Similarly, before choosing
a 16 carrier, information about the availability of various modes of transport, their costs, services and suitability
for a particular product is needed. About warehousing, information with respect to space utilization, work
schedules, unit load performance, etc., is required.
In order to receive all the information stated above, an efficient management information system would be of
immense use in controlling costs, improving services and determining the overall effectiveness of distribution.
Of course, it is difficult to correctly assess the cost of physical distribution operations. But if correct information
is available it can be analyzed systematically and a great deal of saving can be ensured.
1.3.6 Facilities:
The Facilities logistics element is composed of a variety of planning activities, all of which are directed toward
ensuring that all required permanent or semi permanent operating and support facilities (for instance, training,
field and depot maintenance, storage, operational, and testing) are available concurrently with system fielding.
Planning must be comprehensive and include the need for new construction as well as modifications to existing
facilities. Facility construction can take from 5 to 7 years from concept formulation to user occupancy. It also

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includes studies to define and establish impacts on life cycle cost, funding requirements, facility locations and
improvements, space requirements, environmental impacts, duration or frequency of use, safety and health
standards requirements, and security restrictions. Also included are any utility requirements, for both fixed and
mobile facilities, with emphasis on limiting requirements of scarce or unique resources.
1.4 INDIAN LOGISTIC INDUSTRY
India has hardly been able to position itself on the economic market despite its favorable location between Asia
and Europe and a populace of 1.21 billion. The World Bank in its Global Logistics Report, 2012 has ranked
India 46 among 150 countries in terms of logistics performance with its future potential. India needs an
integrated infrastructure and logistics policy to keep up the growth of its gross domestic product. The major
export countries for Indian products are the United States, the United Arab Emirates, China, Singapore,
Germany, Japan, Indonesia and Great Britain. The major import trading partners are China, the United States,
Switzerland, the United Arab Emirates and Belgium. In recent years, BRIC countries have become vital players
in the world economy as a result of their high growth rates.
Infrastructure development is essential for the growth of an economy. Logistics infrastructure covering the
road, rail, waterways and air network is the backbone on which the nation marches ahead. India’s logistics
infrastructure was developed in the colonial era to transport troops and agricultural products. Since then, India
has become one of the fastest growing economies in the world, but its logistics infrastructure remains woefully
inadequate to meet the demands bestowed on it by the country’s new-found status.

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1.4.0 Overview
• The Logistics industry includes five broad segments – ocean freight, rail freight,
air freight, trucking and third party Logistics (3PL) services.
• The current size of the Indian Logistics Industry is estimated around $225bn
and is expected to reach around $350bn by 2015.
• As per industry estimates as provided by the Fitch Rating Agency, there is a
positive future outlook for the Indian Logistics Industry and it is estimated that
the industry will grow at 15-20% over the next few years.
• Several factors helped the growth of logistics industry in India over the last
decade that include changing tax system as well as a rapid growth in industries
such as automobile, pharmaceuticals, FMCG and retail.
• 70% of the total domestic product is transported through the road network and
15% through the rail network. Domestic companies are willing to expand their
efficiency to meet rising demand globally according to a study by industry body.
• Logistics costs in India are estimated to be approximately 13% of GDP which is
considerably high when compared to the corresponding figures for other major
economies of the world (as per World Bank 2010 report). For example in
2011 the logistics costs in the European Countries accounted for 7.15% of
GDP (as per an article in ‘The Hindu’)
• Higher logistics costs are mainly due to poor infrastructure facilities in the
country. The higher logistics cost represents higher products/services cost in
the international market
• The country’s organized logistics market represents 6% of the total market
• The three major contributors for the growth of logistics industry are: emergence
of organized retail, increase in foreign trade and India becoming a global
manufacturing hub.
1.5 MEDIUMS OF LOGISTIC
There are four way of logistics services in India. These can be categorized in the following way:
1.5.0 ROAD :
The road freight industry in India is worth about INR 1.42 trillion and is growing at about 6-8 percent year on
year (refer figure 6). Manpower spends amount to only about 4 percent of sales as against the overall sector
average of 8-10 percent. The industry has traditionally been extremely fragmented - almost 75 percent of the
trucking 'companies' are single truck operators and almost 90 percent of trucking companies have a turnover of
less than INR 10 million.
A majority of players in this industry have been small entrepreneurs running family owned businesses. Given
their small scale and limited investment capability, most of their investments have been focused on short term
gains - direct and immediate impact on the top line / bottom line of the business being the key decision
criterion. As a result, investments that pay off in the longer term, such as those in manpower development,
have been minimal historically. Also, these businesses are typically tightly controlled by the proprietor and his /
her family and as such, making it unattractive for professionals. Poor working conditions, low pay scales
relative to alternate careers, poor or non-existent manpower policies and prevalence of unscrupulous practices
have added to the segment's woes creating the image of a segment that holds few attractions for those
seeking employment.

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While industry players have been incapable of investing in manpower development, the government has also
not focused sufficiently on the same. There exist very few formal training institutions for driver training and
practically none for operational training on associated areas like loading / unloading supervisory, proper
handling practices etc.
The result has been that in the current scenario, there exist gaps in core technical skills of the existing set of
personnel. For example, the backbone of the trucking industry truck drivers lack knowledge of good driving
practices and areas associated with driving like understanding of VAT. Taking a level-wise view of the skill
issues, it is seen that in the road sector, skill issues are widespread across the board with the situation being
most severe at the operational level.
Advantages:
• Road network of 3.3 million km is the second largest globally
• 55% of total freight movement is via roadways
• Roads offer wide reach and easy accessibility to even small markets
Disadvantages:
• High cost of transportation
• National Highways account for only 2% of the total network but carries 40% of total freight
Key Developments:
• National Highway Development Project to upgrade and modernise highways
• 24,000 km of National Highways are to be upgraded to four/six lanes. Connectivity to ports is also being
improved
1.5.1 RAILWAY:
Rail freight traffic revenues stood at around INR 350 billion in 2006 having grown at around 8 percent in the
recent past with the growth in the last couple of years being around 10 percent. It is the world's second largest
rail network spread over 81,500 km and covering around 7000 stations. Manpower spends amount to about 45
percent of revenues as against the overall sector average of 8-10 percent. Also, non-salary expenditure
comprises 36 percent of overall manpower expenditure compared to the sector average of 13-14 percent.
With the government being the only employer, recruitment systems in the railways segment are formalized and
there exists an institutionalized training infrastructure and policy. Though the employee numbers are high
(around 1.4 million) there are no significant skill gaps owing to this traditionally strong in-house training
infrastructure. With technological up gradation, certain jobs are made redundant every year with the people on
these jobs being absorbed in newer areas through training. However, the rapid introduction of modern
technology that is creating gaps even in technical areas such as signalling and telecom. Also, the Railways is
facing increase in attrition levels due to gradual opening of the sector.
To counter the emerging gaps, the Railways is overhauling the curriculum and infrastructure and rolling out
training to the lowest levels (Grade D) to increase productivity. With competition from road and air, the
Railways is focusing on making its large manpower more customer friendly. In the overall assessment,
therefore, the skill gaps situation in the railways segment does not seem to be alarming.
The host of new players entering into the rail container services segment (15 licenses have been awarded for
the same) will however require skills that hitherto were only residing with the Indian Railways. While the
quantum of requirement at this stage would be small and the need would likely be filled by the buffer created
by the Railways, this could become a gap area going forward

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Advantages:
• Spread over 81,500 km, railways carries 25% of total freight movement
• Low transportation cost as compared to roads
Disadvantages:
• Bulk commodities account for 90% of total freight revenues
• Inflexibility to reach deep interiors
Key Developments:
• Phase 1 of dedicated freight corridor along Golden Quadrilateral to be initiated in 2008-09
1.5.3 WATER/PORT:
The growth in shipping has been even higher than that of the railways driven by strong growth in foreign trade
both in bulk and containerized cargo. Manpower spends amount to about 8-10 percent; non-salary expenditure
varies greatly between companies ranging from 3-20 percent of overall man power expenditure.
The nature of liner shipping services to and from India has undergone a sea change in the last few years as a
result of the growth in break-bulk and conventional cargoes. With the nature of goods being shipped changing,
the potential and opportunities for container transport and logistics companies are enormous. Over the past
few years the size and the number of vessels that are being deployed by India has increased.
With increasing capacity and infrastructural support, the scope of the operations is set to increase! India now
has the largest merchant shipping fleet among the developing countries! India ranks 17th in the world in
shipping tonnage. ! Indian share of maritime transport services is 1 percent of world market.! The container
traffic has registered an impressive growth of 15 per cent over the last five years.
The Government is responsible for creation of the trained manpower required for the country's merchant navy
fleet and also facilitation of training and employment of seafarers in foreign flag vessels. .
In addition to the above, there are about 124 training institutes in the private sector approved by the Director
General of Shipping, imparting pre-sea and post sea training in various disciplines. The Directorate General of
Shipping maintains a system of inspections to ensure the quality of training. India is globally recognized as a
very important source of mercantile manpower.
Accentuating the situation is the inherent disadvantage to the Indian ship owners as employers arising by virtue
of extra burden of income tax on Indian seafarers' income. This makes the employment on a foreign flag the
first choice of any Indian seafarer, and thereby denies the best talent to the local shipping industry.
Thus, in the core shipping industry, while the manpower situation in terms of quality fares much better than the
other segments of logistics, the issue here is that of quantity with an increasing number of qualified people
being attracted towards working on foreign vessels as they offer better salaries and perks. However, if one
were to look at the ports side, there is an increasing lack of trained manpower for pilotage functions and
equipment operators
Advantages:
• Cheapest mode of transportation
Disadvantages:
• Poor state of inland waterways in the country
• High turnover time

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Key Developments:
• Cargo handling capacity of ports to be increased from 600 million tones in 2007 to 1500 million tones
by 2015
1.5.4 AIR :
Though the air freight segment holds a small share of India's freight market, it is growing at a fast
ace. While India accounts for meagre 3 percent of the global air cargo market, the Indian air cargo industry is
expected to double in size by the year 2010, as per an expert estimate.
As in the case of sea freight, the level of formalization and standardization of operations in the air freight
segment is greater than in the road sector. By virtue of the level of investments in assets, network and
relationships required to be a player in this segment, it has traditionally been relatively more organized leading
to greater regard for manpower development. The market leaders typically have established internal structured
training practices to train the staff employed at this level.
Nevertheless, there exist perceived gaps at the operational / front line level and are primarily to do with soft
skills, such as relationship management, interpersonal and managerial, and supervisory skills.
Advantages:
• Fastest mode of transportation
Disadvantages:
• Low freight movement
• 87% of total freight traffic being handled by airports in metro cities
Key Developments:
• Modernization of 37 operational airports and development of new airports will increase air cargo
handling capacity

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Chapter 2 :
LOGISTIC INTEGRATORS (I)
PVT. LTD.

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2.1 PROFILE
Logistic Integrators is a company that is focused on integrating a whole logistic and supply chain with a clock
work precision. It is a challenge to bridge the two polarities of "Personal Approach" and "System Approach".
With this aspect in mind we steer towards bringing an excellent service to the door step of our clients.
Logistic Integrators brings in a century worth of knowledge in logistics, experience and expertise. The team is
highly professional and assertive to ideas that offer innovative and result oriented solutions.
On board are the veterans of the freight and logistics industry who have spent their best part of their time in
honing their skills in the industry. Thus they are adept with all the necessary skills, knowledge and technical
knowhow which are the key to success. Collectively they bring in 100 Years of pure experience in
logistics which is now available to be unplugged!!!
From plain international freight to complex custom clearance, from handling of technical Project cargo to time
sensitive shipments, from perishable cargo to warehousing, from offering TMS to micro distribution, the team
has handled all in their stint with the industry.
2.2 VALUE
Logistic Integrators has unearthed its value system and firmly commits itself to follow this path of reality
throughout in daily walks of life and living. These values are close to the heart of each employees of the
company and we shall walk that extra mile to fulfill and keep committed. These values are representative of
each individual being as it has been discovered in them by a scientific process and intuitive mind.
The values which we cherish are;
§ Trust
§ Growth
§ Care
§ Creativity
§ Celebration
The values are interconnected and beautifully merge it selves into
one another to form the essence of Logistic Integrators. It thus
emerges as poetry of life;
Lead Oh! Pure flame
Till we get what we aim
Light our heart with love and CARE
And in each step make us aware
Show us the way as we GROW
For many maps on the way we have to draw
In every step, be our symbol of TRUST
So with you we will pass all the test

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Ignite our mind and make us CREATIVE
For whatever we do we will be effective.
Spread to a thousand lamps, for we can’t wait
Every day is a day for us to CELEBRATE
Lead oh! Pure Flame
Till we get what we aim
2.3 CULTURE
Logistic Integrators believes in setting up internal standards which shall be a source of motivation to all its
employees. It also endeavors to provide conducive work environment which allows the individual to unleash his
or her potentials. It is well said that today the work place has become the first home for any employee hence
the place should provide something beyond than what is obvious.
A typical day starts with a collective prayer and a few minutes silence as meditation which brings mental
effectiveness and energizes the whole work atmosphere.
Logistic Integrators understands it well and plays a constructive role in helping individuals to grow in the
overall personality. The guiding values, Namely, Care, being Creative and Celebration, thus gives the right
direction.
Participative roles, Inclusive Growth, Freedom of expression, Freedom of choice, initiating social projects,
personality developments and above all an “humane approach” is what makes Logistic Integrators a choice
of many.
The management has taken a goal to “be a good Employer”.
2.4 VISION
To be an entrepreneurially driven enterprise – “Innovative Solutions” in all aspects of the business, from
technological to commercial, to be intensely competitive in whatever we do, by constantly bettering the
benchmarks set by us.
2.5 MISSION
To be a globally preferred business associate - an entrepreneurial organization having responsible concern for
employees, society, the ecology, and stakeholder value. Strive to generate optimum value for all our
associates through constant innovation and adoption of universal best practices and improving upon all those
touches points that directly impact the business.
2.6 NO BOUNDARIES

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The process necessarily involves an exploration, discovery, breaking mind sets and looking beyond the
obvious.
Thinking should be limitless, without boundaries, infinite......no boundaries!!
At Logistic Integrators, every solution undergoes the process of exploration.
Hence at Logistic Integrators, it is all “no boundaries”
Geography, Distance, Network, Coverage...no boundaries!!
Associates, strategic alliances, partnerships...no boundaries!!
Range of services, Products, Industry verticals...no boundaries!!
Nationality of staff, Relationship...no boundaries!!!
Creativity, imagination, Freedom of expression...no boundaries!!
Opportunities, Choice, Solutions, Growth...no boundaries!!
It is that state of meditative mind where one observes boundary-less-ness, everything is within hence infinite!!
It is simply...........no boundaries......................
2.7 BEYOND BOUNDARIES
Logistic Integrators – A young, dynamic and vibrant company manned by professionals who between them
have more than a century’s worth of experience in logistics.
Specializing in integrating the entire logistic in supply chain with immaculate precision, Logistic Integrators aims
to go beyond boundaries to facilitate commerce and create a world with no boundaries.
With the company’s Pan India presence, group companies in selected global market and exclusive network
partners in more than 70 countries worldwide, staffed by personnel who are constantly upgrading their skills
and keeping abreast with the latest trends in global standards of service and technology, Logistic Integrators
strives to provide creative and out of box solutions to maximize customer satisfaction with optimum resource
utilization. At Logistic Integrators, we believe that this approach is the foundation of our loyal customer base
built up over the years.
They are proud to be one of the few selected companies who use web based customized enterprise resource
planning software to operate their business. This unique software seamlessly integrates all business activities
and functions from client acquisition to account settlement and also provide visibility throughout the entire
process on a real time basis. This enhances efficiency and client satisfaction thus accelerating business
growth.

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2.8 ADVANTAGES:
2.8.1 Location
• Western Region
Logistic Integrators (I) Pvt. Ltd.
706/707, Sakar V,
B/H Natraj Cinema,
Off. Ashram Road,
Ahmedabad- 380009
Phone: +91 79 30228899
Fax: +91 79 30226699
URL: www.logisticintegrators.com
• Corporate Headquarter
A 310, Sagartech Plaza,
Sakinaka, Andheri (E).
Mumbai - 400 072
India
Tel.: +91 22 4223 5555
Fax: +91 22 4223 5550
2.8.2 USP
• Service and customer centric
• Customized solution provider
• Sales oriented organization
• Activities designed based on emotional touch
• Hardcore dedicated operation team
2.9 PRODUCTS& SERVICES:
§ International Air Freight
§ International Ocean Freight
§ Customs brokerage
§ Project Cargo
§ Warehousing and Facility Management
§ Distribution and Transport solutions
§ 3 PL Services
§ Allied Logistic services
2.9.0International Air Freight

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Logistic Integrators have a unique advantage in form of strategic alliances with its global partners. Together
with a matrix of business flow in all directions it provides a unique synergy to its association, thereby bringing
measurable advantages to its foray.
Logistic Integrators believes in picking up the best deals existing at the time of your shipment which not only
gives a cost advantage but also economies the route length.
To simplify, Logistic Integrators with its worldwide associates offers following solutions in Air freight Logistics.
• Time Critical Shipments :
These are the shipment which needs to fly on SOS basis cutting across all limitations and boundaries.
Defined in more appropriate way are the AOG, Perishable, Medicine, Biological Samples, Temperature
controlled shipments, Critical machine parts, or any shipment where time is the essence. Logistic
Integrators have the access and options of various carriers to organize priority for these shipments and
cut deadlines. Be into Inbound or Outbound the network is geared to take up these challenge and our
success is the testimony of the same.
• Cost Critical Shipments:
If time is the parameter of performance, we also witness cost as the parameters of benchmark. In this
trying terms where the corporate balances the speed with cost, pushing both parameters in opposite
direction, Logistic Integrators provide a solution in form of “Air consolidation” Services. In simple terms it
allows us and partners to consolidate multiple shipment and do bulk buying from the carriers thereby
bringing a cost economising solutions. While keeping an eye on cost we do not lose focus on time
parameters.
2.9.1 International Ocean Freight
Last few years the industry has witnessed a shift from air mode of shipments to ocean mode of shipments. The
shift is not only a part of cost improvements but the shipping industry has reciprocated with adding values in
the overall service patterns. The industry has now witnessed large scale capacities, shorter routings, faster
sailing times, Direct and special services, improved frequency and competition to keep the price at check.
Logistic Integrators, understands the urge of all supply chain manager to innovate an optimum solution which
shall meet both ends.
They offer following prime products for as a part of Ocean freight solutions;
§ Full Container Load :
FCL as popularly known as, is a product which serves the urgency and Volume-economy freight
solutions. Logistic Integrators with its extended relations in various countries makes it convenient to
explore the best solution in terms of cost, optimum routing, and Minimum transit time, frequency of
vessel and space availability. With reach in every key world ports and a carrier relations its network
assist in sourcing the best solution for your ocean freight shipment.
§ Less Container Load :
LCL, is the more understood terminology. Logistic integrators have a solution for smaller load in form of
LCL consolidation, part consolidation which retains the advantage of all features of a Full Container
Load but priced as per use basis. Hence every shipper who has lesser volumes gains the advantage of
bulk buying capacity of Logistic Integrator and its network partners.
§ Special Equipments :

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There are challenges faced by shipper where the shipped cargo does not match up the size of standard
General Purpose Container. That is the time where the shipper is faced with a challenge of using
special Equipments to move this shipment. Special equipments involves Flat Rack, ISO tanks, Flat
beds, Platform, Open top, Flexi container etc.
2.9.2 Custom Brokerage
Logistic Integrators, understands this challenge well and have a unique strategy of synergizing with competent
partners all across the country thereby bringing the best of talents and competency in this unique services. The
role thus becomes as a 3PL service provider who on the behalf of the Importer and Exporter engages the best
in the trade.
In house we have professional who supervises and monitors the whole operation keeping the control and
visibility throughout the process.
• General Clearance:
This involves handling custom Clearance for various products cutting across Industry verticals. It
involves steps from analyzing the documents till the physical clearance of the shipment, be it inbound or
outbound.
• Custom clearance for imported goods.
• Custom clearance for Export of goods.
• Documentation, DEPB, DEEC, SVB, Licenses.
• Transit Warehousing, Consolidated transportation.
• Part of value added services, Door to door services.
• Special Clearance:
This involves performance against certain challenging parameters. The complexities arise due to the
nature of the products or situations. It thus calls for a specialized skill from understanding the product to
sensitivity as attitude.
• Temperature controlled shipment.
• Project cargo clearance.
• AOG.
• Direct delivery.
• Exhibition cargo.
• Re export.
• Multi location clearance.
2.9.3 Project Cargo & Heavy Lift Cargo
Project cargo comes with bundles of surprises, challenges, excitement and leaves with a unique experience.
Logistic Integrators considers this as an opportunity to showcase its competency, capability and creativity in its
full. Along with its Global strategic Partner Logistic Integrators can offer solutions in tough conditions. It strongly
believes in synergizing and networking with competent vendors to offer multiple solutions. Be it Over
Dimension Cargo (ODC) or a heavy lift shipment, logistic Integrators brings on table its history of experience to
offer solutions.
They offer following specialized solutions for Project Cargo;
§ Project Forwarding.
§ Project Custom Clearance.
§ Multimodal Transport.

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§ Air and Sea charter.
§ Door to Door service.
§ Heavy lift Transportation.
§ Route Survey.
§ Allied Services.
2.9.4 Warehousing
It is well understood that warehousing and supply chain shall differ from clients to client business model.
Hence Logistic Integrators plays a key role in assisting the client to select the best model to leverage his
business. From site to size, space to height, Racks to floor, Staff to system, labour to automation, manual to
machine, design to engineering, team of professionals at Logistic Integrators can help to solve this puzzle. We
offer various value added solution along with warehousing;
§ Facility Management
§ Dealer distribution
§ Inventory management
§ Bonded warehousing
§ Returns Management
2.10 OTHER ADVANTAGES:
2.10.0 360 Degrees services...
Logistic Integrators offer a complete range of logistic solutions through a
single zero-hitch window. Our services are firmly geared towards ensuring
flawless operations from start to finish to the satisfaction of each and every
customer on the world map. No matter where you are our solutions reach your
table, exclusively tailored to your specific requirement.
2.10.1 Warehousing Services
Each client needs are different and unique. The warehousing and logistic needs are driven on various end
parameters and can be fundamentally oriented towards broadly Market Driven Manufacturing driven Sales and
service driven Export driven
How efficiently the supply chain reaches the product to the place where
it is needed, beating the time lag decides the efficacy of the whole
system.
Thus while offering the Warehousing and Logistic solution to the client,
the professionals at Logistic integrators studies the intrinsic needs of the
value chain. Logistic Integrators believes in a participative role with the
clients to arrive at the right solution. It involves a systematic and
scientific approach thereby undertaking;
2.10.2 Distribution and 3PL Services

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Logistic Integrators can play a neutral role of identifying, selecting and promoting vendors who are competent
in their own field of logistics and synergizing with them to give completeness to the supply chain. Today we
hold a data base of best in the industry and can seamlessly integrate its services with these players. While
doing so a participative role with the client is achieved for a joint negotiation. In such cases various transparent
models are put to use which helps in signing joint SLA with the service providers and a cost plus model is
worked out keeping enough scope of service improvements and benchmarks. While doing so the control,
accountability and visibility is retained with us.
2.11 FUTURE PLANS
Year 2013
• Setting up two warehousing and distribution centers with the state of the art facilities
• Buiding competency and capability to handle automobile logistics.
• Expanding reach and operational capabilities of the project division.
Year 2014
• Increasing Pan India reach to 15 strategic markets.
• Setting up pharmaceutical hubs across the country.
• Resident representation in global markets.
2.12 SWOT ANALYSIS

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2.12.0 Strength
• 360 degrees service
• Worldwide network – major 65 countries
• More than 100 years of top management employee experience
• Offices located at strategic locations
• Membership from national association of freight forwords, international federation of freight forwarder
association, logistic international network
• Strong global relations
2.12.1 Weaknesses
• Very young company (3 year old)
• Reach and availability of operational services
• No Ownership of containers
• No ownership of slots on vessels
2.12.2 Opportunities
• Large number of un tabbed market in India
• Expanding reach an operational capabilities of different verticals into different sectors and project
divisions
• Increasing reach in global market
• Strategic relations with different associates globally
STRENGTHS WEAKNESS.
THREATS. OPPURTUNITIES.
SWOT
ANALYSIS

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2.12.3 Threats
• Highly competitive market
• Fluctuation of foreign currency
• Fluctuations of demand and supply v/s. infrastructure requirement in india

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Chapter 3 :
Project: Detailed study of
Inbound & Outbound
International Logistic Activities

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A. Task Assigned for the Project
i. To learn the procedure of exports and imports :
Import - Export is the important procedures connected with port operations, each and every compliance
are so vague and many persons are interconnected.
ii. To learn documentation needed for import – export :
There is much important documentation and each document has significance for it. So it was necessary
to learn about the documentation
iii. To know different documentation requirement from port , exporter, CHA and bank for import – export
procedures :
Which document is submitted to whom and when
iv. To know about the Incoterms :
How are the risk transferring at every stage
v. To know about the containers :
What are the types and dimensions
vi. To know about the various terms for the payments :
How the payment will be made
B. Methodology used
1. From the manual book of training
2. Secondary search
3. Observations
4. Interactive communications
3.1 INCOTERMS
To avoid conflicts and difficulties, importers and exporters – or buyers and sellers – must have a common
understanding of the terms and conditions under which they trade. The latest issue was released in 2000, and
the mention of “Incoterms 2000” in a contract determines the obligations of the buyer and the seller and greatly
contributes towards eliminating causes of disagreement.
• When do Incoterms apply ?
Validity of Incoterms apply only if incorporated in the contract of sale or if they are specified in the
solicitation document, mentioned in the offer, the sales conditions, the purchase order, the confirmation
of an order or if they are stipulated by the parties in separate agreement. Parties wishing to use
Incoterms 2000 should clearly specify that their solicitation document and the contract are governed by
Incoterms 2000.
• Structure
Incoterms 2000 are governed by the International Chamber of Commerce (ICC) in Paris and are
grouped into four different categories. In Groups E and F the seller’s obligations are minimal and the
buyer must do most of the work and assume maximum risk. As we move to Group C the supplier’s
obligations become more extensive, however the buyer still assumes risks. As we move to group D the
supplier makes most arrangements and assumes maximum risk, whereas the buyer must pay for and
arrange import customs clearance and un-loading from the forwarder’s vehicle at the final destination.

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• Terms
• EXW: When the goods are at the disposal of the buyer
• FCA: When the goods have been delivered to the carrier at the named plac
• FAS: When the goods have been placed alongside the ship
• FOB: When the goods pass the ship’s rail, at the port of export (origin)
• CFR: When the goods pass the ship’s rail, at the port of export (origin)
• CIF: When the goods pass the ship’s rail, at the port of export (origin)
• CIP: When the goods have been delivered to the main carrier, at the port of export (origin)
• CPT: When the goods have been delivered to the main carrier, at the port of export (origin)
• DAF: When the goods have been delivered to the carrier
• DES: When the goods are placed at the disposal of the buyer on board the ship
• DEQ: When the goods are placed at the disposal of the buyer on the quay
• DDU: When the goods are placed at the disposal of the buyer
• DDP: When the goods are placed at the disposal of the buyer
3.1.0 Ex Works (EXW)
Title and risk pass to buyer including payment of all transportation and insurance costs from the seller’s
premises, and the seller assumes minimum risk. This is used for any mode of transportation. The seller has
fulfilled obligations when the goods are placed at the disposal of the buyer. Loading at the supplier’s premises
and export formalities are at the cost and risk of the buyer. However, if the seller is required to assume the cost
and risk of loading, the sentence “loaded upon the departing vehicle at the cost and risk of the seller” must be
added after EXW in the purchase order. This term should not be used if the buyer cannot carry out the export
formalities, either directly or indirectly, and in such cases the FCA term should be used.

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Seller must:
• Place the goods “at the disposal of the buyer” at the named place of delivery, at the agreed date or within the
period agreed;
• Must give the buyer sufficient notice and advise buyer of the availability of the goods;
• Provide suitable packing (unless otherwise stipulated in contract); and
• Help buyer to procure documents obtainable in the country and which may be required by the
Buyer must:
• Take delivery as soon as goods are placed at the buyer’s disposal at the agreed time and location;
• Clear the goods for export;
• Bear all risk and cost of goods from the moment they are placed at the buyer’s disposal;
• Bear cost and expense of obtaining documents required for buyer’s own use; and
• Load the goods onto the on-forwarding vehicle at the buyer’s own cost and risk.
3.1.1 Free on Board (FOB) Named Port of Shipment
“Free on Board” means that the seller delivers when the goods pass the ship’s rail at the named port of
shipment. This means that the buyer has to bear all costs and risks of loss or damage to the goods from that
point. The FOB term requires the seller to clear the goods for export. This term can be used only for sea or
inland waterway transport. If the parties do not intend to deliver across the ship’s rail, the FCA term should be
used. It is recommended that contracts do not quote only “FOB”, which is not clear and can lead to
many interpretations, but should specify the port of shipment. For example, it is even preferable to request
FOB UK port rather than FOB London, as it leaves the opportunity to ship from another port if there is a
convenient vessel at the same cost, or FOB North Continental port, rather than FOB Hamburg or FOB
Rotterdam, for the same reason. This
depends on the terms of offers received and can only be specified on contracts with the seller’s agreement.
Seller must:
• Prepare and pack the goods as required;
• Deliver the goods on board the vessel designated by the contract;
• Bear all costs and all risks of the goods until they have effectively passed ship’s rail;
• Bear costs of counting, measuring, and weighing;
• Provide when required, at the buyer’s expense, consular certified invoices, certificates of origin and help
buyer to obtain other documents obtainable in the country and which the buyer may need; and
• Provide the buyer at the seller’s expense with the usual document of proof of delivery.

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Buyer must:
• At own expense, reserve space on board a vessel and give all the required instructions to the
seller enabling it to deliver in time for shipment (NOTE: this registration and calling forward are normally carried
out by the buyer’s forwarding agent.);
• Bear all expenses and risks of the goods from the time they have effectively passed ships
• Bear the cost of obtaining documents required for the export of the goods;
• Pay demurrage incurred at the port of shipment unless the detention is attributable to the
Seller Bear any costs incurred if the vessel designated by the buyer or buyer’s agent is unable to take the
goods;
• Bear the cost of B/L and any documents the buyer may have asked the seller to provide; and
• Pay the cost of inspection, if required
3.1.2 Free Carrier (FCA)
This term has been designed to meet the requirements of modern transport, particularly such “multimodal”
transport as container or “roll on-roll off” (RO/RO) traffic by trailers and ferries. It is based on the same main
principles as FOB except that the seller fulfils his obligations when the goods are delivered into the custody of
the carrier at the named point (and not loaded onto any means of transport used for the main voyage). “Free
Carrier” means that the seller fulfills the obligation to deliver at the point when the goods are handed over and
cleared for export into the charge of the carrier named by the buyer at the
named place or point. If no precise point is indicated by the buyer, the seller may choose within the place or
range stipulated where the carrier shall take the goods into their charge. When, according to commercial
practice, the seller’s assistance is required in making the contract with the carrier (such as in rail or air
transport) the seller may act at the buyer’s risk and expense. This term may be used for any mode of transport,
including multimodal transport. “Carrier” means any company who, in a contract of carriage, undertakes to
perform or to procure the performance of carriage by rail, road, sea, air, inland waterway or by a combination of
such modes. If the buyer instructs the seller to deliver the cargo to a person, e.g. a freight forwarder who is not
a “carrier”, the seller is deemed to have fulfilled his obligation to deliver the goods when they are in the custody
of that company. “Transport terminal” means a railway terminal, a freight station, a container terminal or yard, a
multi-purpose cargo terminal or any similar receiving point. “Container” includes any equipment used to unitize
cargo, e.g. all types of containers and/or flats, whether ISO accepted or not, trailers swap bodies and RO/RO
equipment, and applies to all modes of transport. In order to clarify the seller’s obligations as regards delivery,
we are quoting below the full text of the Incoterms 2000:
Delivery to the carrier is completed:
1. In the case of rail transport when the goods constitute a wagon load (or a container load carried by rail) the
seller has to load the wagon or container in the appropriate manner. Delivery is completed when the loaded
wagon or container is taken over by the railway or by another person acting on its behalf.
2. In the case of road transport when loading takes place at the seller’s premises, delivery is completed when
the goods have been loaded on the vehicle provided by the buyer. When the goods are delivered to a carrier’s

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premises, delivery is completed when they have been handed over to the road carrier or to another person
acting on this behalf.
3. In the case of transport by inland waterway when loading takes place at the seller’s premises, delivery is
completed when the goods have been loaded on the carrying vessel provided by the buyer. When the goods
are delivered to the carrier’s premises, delivery is completed when they have been handed over to the inland
waterway carrier or to another person acting on this behalf.
4. In the case of sea transport when the goods constitute a full container load (FCL), delivery is completed
when the loaded container is taken over by the sea carrier. Do not use FOB for containerized shipments,
instead use FCA. When the container has been carried to an operator of a transport terminal acting on behalf
of the carrier, the goods shall be deemed to have been taken over when the container has entered into the
premises of that terminal.
5. In the case of air transport, delivery is completed when the goods have been handed over to the air carrier
or to another company acting on its behalf.
6. In the case of multimodal transport, delivery is completed when the goods have been handed over as
specified in the case may be.
3.1.3 Cost and Freight (CFR) Port of Destination
Seller must:
• Contract and pay for the carriage of the goods to the port of destination on a sea-going vessel,
by the usual route unless otherwise stipulated in the contract of sale;
• Obtain and pay for a clean B/L (a through B/L) for the goods;
• Prepare and pack the goods as required;
• Bear the cost of checking, counting, weighing, measuring;
• Bear the cost of obtaining documents required for the export of the goods, and the cost of demurrage if any at
the port of shipment;
• Bear all risks of the goods until they have passed ship’s rail at the port of shipment;
• Provide, at buyer’s expense, consular/certified invoices and/or certificates of origin and assist in obtaining
other documents upon request of the seller to procure;
• Notify the buyer without delay of the shipment; and
• Unless otherwise agreed, at seller’s own expense provide the buyer without delay with the usual transport
document for the agreed port of destination.

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Buyer must:
• Bear all risks of the goods from the time they have passed the ship’s rail at the port of shipment;
• Bear costs incurred in obtaining documents such as consular/certified invoices, etc. (not the
cost of B/L);
• Accept, as proof of payment of freight, B/L stamped “freight paid” or “freight prepaid”, and arrange payment
on receipt of documents in accordance with terms of contract, even before actual arrival of goods at
destinations;
• Bear the cost of unloading, lighter age, dock charges at destination, as well as all further expenses such as
customs clearance, duties and taxes, etc.;
• Except freight and bear extra expenses that may be incurred during the course of the carriage by sea (by
reason of emergencies, back freight, etc.); and
• Bear cost of inspection when inspection is required.
3.1.4 Cost, Insurance and Freight (CIF)
The respective duties of seller and buyer are the same as for CFR contracts, with the addition of the insurance
coverage. The additional obligations are the following:
Seller must:
• Contract at own expense with an insurance company, a transferable insurance coverage for the risks,
duration and journey specified in the contract of sale or accepted purchase order (NOTE: it is advisable that
buyer includes in the solicitation document and in the contract, a provision for additional coverage at seller’s
expense, i.e. Institute Cargo Clauses • Provide the insurance policy or certificate together with B/L and other
documents, for the buyer to receive them in time for collection of the goods upon arrival. insurance on behalf of
the buyer.
Buyer must:
• Bear supplementary expenses of insurance against risks requested that the seller cover, and which were not
included in the contract of sale; and
• Do their work in connection with an insurance claim.
3.1.5 Freight Carriage Paid (CPT)
The CPT term requires the seller to clear the goods for export. This term may be used for any mode of
transport including multimodal transport (i.e. including containers, roll-on/roll-off traffic by trailers and ferries).
CPT can be used for any mode of transport, including containerized shipments delivered to a seaport. “CPT
Cape Town” means that the seller pays the freight for the carriage of the goods to the named destination, in
this case Cape Town. The risk of loss or damage to the goods is transferred from the seller to the buyer when
the goods have been delivered into the custody of the carrier and not at ship’s rail. Risk passes from the seller
to the buyer at so-called FCA point. If subsequent carriers are used for the carriage to the agreed destination,
the risk passes when the goods have been delivered to the first carrier. “Carrier” means any person who, in a
contract of carriage, undertakes to perform or to procure the performance of carriage by rail, sea, road, air,
inland waterway or by a combination of such modes.

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3.1.6 Freight Carriage and Insurance Paid (CIP)
“Carriage and insurance paid to …” means that the seller has the same obligations as under CPT but with the
addition that the seller has to procure cargo insurance against the buyer’s risk of loss of or damage to the
goods during the carriage. The seller contracts for insurance and pays the insurance premium. The buyer
should note that under CIP term the seller is only required to obtain insurance on minimum coverage. It is
advisable that buyer includes in the solicitation document and in the contract, a provision for additional
coverage at seller’s expense, (i.e. Institute Cargo Clauses A). The CIP term requires the seller to clear the
goods for export. This term may be used for any mode of transport including multimodal transport.
3.1.7 Delivered Duty Unpaid (DDU)
The seller clears the goods for export and is responsible for making the goods available (usually in the buyer’s
country) at the named point and place and on the date or period specified in the sales contract but not
unloaded from any arriving means of transport. DDU can be used on all means of transport. The buyer bears
the cost and risk of carrying out import customs formalities, including the payment of formalities, customs
duties, taxes and other charges (unless otherwise specified in the contract). The seller’s business risk is high
compared to the C terms above, because the seller bears the risk of loss during transit and may not invoice the
buyer until delivery at the final destination has taken place. However, the risk may pass even before the goods
have reached the agreed delivery point, for example, when the goods are detained at a customs station
because of the buyer’s failure to fulfill the obligation to clear the goods for import (thus the buyer may bear the
cost of any loss and demurrage charges during this time). Overall, the buyer’s risks are minimized, but at a cost
which is factored into the offered DDU price. Because of the risks involved the supplier may, depending on the
destination and other commercial considerations, be reluctant to offer DDU delivery.
3.2 TYPES OF CONTAINERS
• Dry storage container:
The most commonly used shipping containers; they come in various dimensions
standardized by ISO. They are used for shipping of dry materials and come in
size of 20ft, 40 ft and 10ft.
• Flat rack container:
With collapsible sides, these are like simple storage shipping containers
where the sides can be folded so as to make a flat rack for shipping of
wide variety of goods.
• Open top container:
With a convertible top that can be completely removed to
make an open top so that materials of any height can be
shipped easily.

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• Tunnel container:
Container storage units provided with doors on both ends of the
container, they are extremely helpful in quick loading and unloading of
materials.
• Open side storage container:
These storage units are provided with doors that can change into
completely open sides providing a much wider room for loading of
materials..
• Double doors container:
They are kind of storage units that are provided with double doors,
making a wider room for loading and unloading of materials.
Construction materials include steel, iron etc in standardized sizes of
20ft and 40ft.
• Refrigerated ISO containers:
They are kind of storage units that are provided with double doors,
making a wider room for loading and unloading of materials.
Construction materials include steel, iron etc in standardized sizes of
20ft and 40ft.
• Insulated or thermal containers:
These are the shipping storage containers that come with a regulated
temperature control allowing them to maintain a higher temperature.
The choice of material is so done to allow them long life without being
damaged by constant exposure to high temperature. They are most
suitable for long distance transportation of products.

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• Tanks:
Container storage units used mostly for transportation of liquid
materials, they are used by a huge proportion of entire shipping industry.
They are mostly made of strong steel or other anti corrosive materials
providing them with long life and protection to the materials.
• Intermediate bulk shift containers:
These are specialized storage shipping containers made solely
for the purpose of intermediate shipping of goods. They are
designed to handle large amounts of materials and made for
purpose of shipping materials to a destination where they can
be further packed and sent off to final spot.
• Special purpose containers:
Not the ordinary containers, these are the container units, custom
made for specialized purposes. Mostly, they are used for high
profile services like shipment of weapons and arson. As such,
their construction and material composition depends on the
special purpose they need to cater to. But in most cases, security
remains the top priority.
• Swap Bodies:
They are a special kind of containers used mostly in
Europe. Not made according to the ISO standards,
they are not standardized shipping container units but
extremely useful all the same. They are provided with a
strong bottom and a convertible top making them
suitable for shipping of many types of products.
• Half height containers:
Another kind of shipping containers includes half height containers.
Made mostly of steel, these containers are half the height of full
sized containers. Used especially for good like coal, stones etc
which need easy loading and unloading.

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3.3 DIMENSIONS OF CONTAINERS
VENTILATED
CONTAINER
20'
Ideal for cargo requiring
ventilation
BULK CONTAINER
20'
For bulk cargoes
TANK CONTAINER
20'
For transportation of liquid
chemicals and food stuffs
DRY FREIGHT
CONTAINER
20' and 40'
General purpose container
HIGH CUBE CONTAINER
40' and 45'
9'6" High - For over height and
voluminous cargo
OPEN TOP CONTAINER
20' and 40'
Removable tarpaulin for top
loading of over height cargo
FLAT RACK
20' and 40'
For over width and heavy cargo
PLATFORM
20' and 40'
For extra length and heavy cargo
INSULATED CONTAINER
20' and 40'
For additional insulation of
sensitive cargo
REEFER CONTAINER
20' and 40'
For cooling, freezing or heating of
foods or chemicals
HIGH CUBE REEFER
CONTAINER
40' and 45'
9'6" High - For over height and
voluminous cargo requiring
cooling or freezing

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3.4 IMPORT
3.4.0 Import General Manifest (IGM)
The import general manifest is a mandatory document to be filled by the person/ entity/ agents in-charge of a
foreign vessel reaching a port or any such facility of another country. Import general manifest is required to be
filed within 24 hours of arrival of the vessel in the customs station (the port of arrival). In case of imports by
ship, manifest may be delivered even before the arrival of the vessel. A manifest means the list of items or
goods in customs parlance. The idea behind the IGM is that the cargo intended for unloading in a specific port
of arrival is needed discharged and accurately reported.
3.4.1 Bill of Entry
This is a very vital and important document which every importer has to submit.
The Bill of Entry should be in prescribed form. The standard size of Bill of Entry is 16" × 13". However, for
computerization purposes, 15" × 12" size is permitted.

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Bill of Entry should be submitted in quadruplicate – original and duplicate for customs, triplicate for the importer
and fourth copy is meant for bank for making remittances.
Under EDI system, Bill of Entry is actually printed on computer in triplicate only after ‘out of charge’ order is
given. Duplicate copy is given to importer.
Types of Bill of Entry
Bills of Entry should be of one of three types. Out of these, two types are for clearance from customs while third
is for clearance from warehouse.
BILL OF ENTRY FOR HOME CONSUMPTION - This form, called ‘Bill of Entry for Home Consumption’, is
used when the imported goods are to be cleared on payment of full duty. Home consumption means use within
India. It is white coloured and hence often called ‘white bill of entry’.
BILL OF ENTRY FOR WAREHOUSING - If the imported goods are not required immediately, importer may
like to store the goods in a warehouse without payment of duty under a bond and then clear from warehouse
when required on payment of duty.
This will enable him to defer payment of customs duty till goods are actually required by him. This Bill of Entry
is printed on yellow paper and often called ‘Yellow Bill of Entry’. It is also called ‘Into Bond Bill of Entry’ as bond
is executed for transfer of goods in warehouse without payment of duty.
Filing of Bill of Entry
Normally, Bill of Entry is filed by CHA on behalf of the importer. Customs work at some ports has been
computerized. In that case, the Bill of Entry has to be filed electronically, i.e. through Customs EDI system
through computerization of work.
3.4.2 Documents to be submitted by Importer
Documents required by customs authorities are required to be submitted to enable them to
• Check the goods
• Decide value and classification of goods
• To ensure that the import is legally permitted. The documents that are essentially required are :
• Invoice
• Packing List
• Bill of Lading / Delivery Order
• GATT declaration form duly filled in
• Importers / CHAs declaration duly signed
• Import Licence or attested photocopy when clearance is under licence
• Letter of Credit / Bank Draft wherever necessary
• Insurance memo or insurance policy
• Industrial License if required
• Certificate of country of origin, if preferential rate is claimed.
• Technical literature.
• Test report in case of chemicals
• Advance License / DEPB in original, where applicable

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• Split up of value of spares, components and machinery
• No commission declaration. – A declaration in prescribed form about correctness of information
should be submitted.
3.4.3 Assessment of Customs duty
Assessment of goods will be made after Bill of Entry is filed. Date stamp of receipt is put on the ‘Bill of Entry’
and then it is sent to appraising department either manually or electronically
APPRAISING THE GOODS -Appraiser has to
(a) Correctly classify the goods
(b) Decide the Value for purpose of Customs duty
(c) Find out rate of duty applicable as per any exemption notification and
(d) Verify that goods are not imported in violation of any law. He can call for any further documents that may be
required for assessment. If he is of the opinion that goods have to be examined for appraisal, he will issue an
examination order, usually on the reverse of Bill of Entry. If such order is issued, the Bill of Entry is presented to
appraising staff at docks / air cargo complexes, where the goods are examined in presence of importer’s
representative.
VALUATION OF GOODS
As per rule of Customs Valuation Rules, the importer has to file declaration about full 'value' of goods. If the
assessing officer has doubts about the truth and accuracy of 'value' as declared, he can ask importer to submit
further information, details and documents.
If the doubt persists, the assessing officer can reject the value declared by importer. If the importer requests,
the assessing officer has to give reasons for doubting the value declared by importer, If the value declared by
importer is rejected, the assessing officer can value imported goods on other basis e.g. value of identical
goods, value of similar goods etc. as provided in Customs Valuation Rules.
Assessing Officer should not arbitrarily reject the declared value and increase the assessable value. He should
follow due process of law and issue appealable order.
APPROVAL OF ASSESSMENT
The assessment has to be approved by Assistant Commissioner, if the value is more than Rs one lakh. (In
cases covered under ‘fast track clearance for imports’, appraiser is also authorized to approve valuation). After
the approval, duty payable is typed by a “pin-point typewriter” so that it cannot be tampered with. Assessing
Officer should sign in full in Bill of Entry followed by his name, preferably by rubber stamp.
PAYMENT OF CUSTOMS DUTY –
After assessment of duty, necessary duty is paid. Regular importers and Custom House Agents keep current
account with Customs department. The duty can be debited to such current account, or it can be paid in
cash/DD through TR-6 challan in designated banks.
After payment of duty, if goods were already examined, delivery of goods can be taken from custodians (port
trust) after paying their dues. If goods were not examined before assessment, these have to be submitted for
examination in import shed to the examining staff. After shed appraiser gives ‘out of charge’ order, delivery of
goods can be taken from custodian.

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EXAMINATION OF GOODS –
Examiners carry out physical examination and quantitative checking like weighing, measuring etc. Selected
packages are opened and examined on sample basis in ‘Customs Examination Yard’. Examination report is
prepared by the examiner.
The importer/exporter has to furnish guarantee/security as required by Customs Officer for payment of
difference if any.
Goods can be cleared after payment of duty provisionally assessed and after providing the security.
After final assessment, difference is paid by importer or refunded to him as the case may be.
If the imported goods were warehoused after provisional assessment, the Customs Officer may require
importer to execute a bond for twice the difference in duty, if duty finally assessed is higher. The bond is called
as Provisional Duty Bond. The bond is with security or surety. Bank guarantee can also be given as a security.
Checking of duty drawback / license documents -Documents in respect of Duty Entitlement Pass Book (DEPB),
advance license, duty drawback etc. will be checked.
Execution of bond and payment of duty -Once the duty is assessed, the bill of entry is returned to importer.
The Bill of Entry should be presented to comptist for calculation and pinpointing of the duty. If bond has to be
executed, it will be taken in bond section.
OUT OF CUSTOMS CHARGE ORDER
After goods are examined, it is verified that import is not prohibited and after customs duty is paid, Customs
Officer will issue ‘Out of Customs Charge’ order. Goods can be cleared from customs area only on receipt of
such order.
Demurrage if goods not cleared -Heavy demurrage is payable if goods are not cleared from port within three
days
3.5 EXPORT

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3.5.0Export General Manifest
— The Export General Manifest is a complete list of all items the conveyance carries on board, including
those to be transshipped and those to be carried to the subsequent ports of call.
— Thereby, entity in charge of conveyance (shipping agent) of carrying exported goods should hand over,
within 24 hours of arrival of conveyance, an export general manifest to the customs.
— When cargo is exported by seaair route, the declaration is termed as Export General Manifest (EGM).
— The EGM is submitted by shipping linesagent to officer of customs, called Inspector of EGM.
3.5.1 Shipping Bill
— Shipping bill is a main and important customs document, required by customs authorities for granting
permission for shipment of goods.
— The cargo can be moved inside dock area only after shipping bill is duly signed, stamped and certified
by customs.
Types of Shipping Bill
— Shipping Bill of exports without any export incentive (OGL- Open General License)
— Shipping Bill of export for dutiable goods
— Shipping Bill of exports with DEPB Claim
— Shipping Bill of exports with Duty Drawback Scheme
— Shipping Bill of exports under DEEC/EPCG/DFIA Scheme
— Shipping Bill of Ex-bond exportation.

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Contents of Shipping Bill
— CHA Details
— Exporter’s Details (Exporter License No.) (i.e. IEC & BIN with name & address)
— Importer’s details (Name & Address) (Consignee)
— Port of loading
— Port of discharge
— Goods description – Quantity, Quality, Country of Origin etc
— Value of goods
— H S N Code of goods
— Applicability of export duty (if any)
— Permissibility of export incentive in terms of DEPB/Duty Drawback etc.
— Details of effective customs notifications for duty calculation
— Ocean Freight, Insurance, Commission, Discount.
— Applicable Exchange Rate
3.5.2 Commercial Invoice
— Commercial Invoice is prepared by exporter after execution of export order giving details about the
goods to be shipped. It is actually seller’s bill of merchandise as it contains all the information required
for the preparation of other documents.
— It is essential that the invoice is prepared in the name of buyer or consignee mentioned in the Purchase
Order / Letter of Credit. It is a prima facie evidence of the contract of sale or purchase and therefore,
must be prepared strictly in accordance with contract of sale.
Contents of Commercial Invoice:
— Exporter details
— Consignee details
— Vessel details
— Load port
— Discharge port
— Invoice no. and date
— Country of origin
— Country of final destination
— Terms of delivery and payment
— Packing description
— Signature of exporter with date
3.5.3 Bill of Lading
— Bill of lading is a document issued by shipping companyagent acknowledging receipt of goods on
board the vessel & undertaking to deliver goods in like order & condition as received to consignee,
provided the freight and other charges specified in bill of lading are duly paid.
— It’s also a document of title of goods and is free transferable by endorsement and delivery.
Significance of Bill of Lading to Exporter
— Acknowledgment indicating that goods mentioned in document have been received on board for
purpose of shipment.

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— Exporter can claim damages from shipping company if goods are lost damaged after issue of clean bill
of lading.
Significance of Bill of Lading for Importer
— It acts as a document of title to goods which is transferable by endorsement & delivery.
— Bill of lading sent by exporter to importer OR importer’s bank (as the terms agreed between both
parties) enables him to take delivery of goods.
Contents of Bill of Lading:
— Name & logo of shipping line
— Shipper’s details
— Name of vessel and vessel no.
— Load port
— Discharge port
— Goods marking Container No.
— Packing List
— Goods description (quantity)
— Goods weight
— Amount of freight payable to charter party
— Shipping bill no. (Date & Place)
— Signature and initials of Chief Master/agents, ensuring the goods are loaded in apparent good order.
3.5.4 Packing List
The exporter prepares packing list to facilitate the buyer check the shipment. It contains detailed description of
goods packed in each case and gross weight.
3.5.5 Certificate of Origin
— The certificate of origin states that goods exported are originally manufactured in country whose name
is mentioned in certificate.
— It helps buyer in adhering to import regulations of the country.
— On the basis of declaration made by exporter, local Chamber of Commerce or Export Inspection Agent
regulated by ministry of commerce and industry duly after verification of facts.
3.5.6 Certificate Of Sampling & Analysis
— This document ensures that cargo loaded by exporter is of right quality and specifications as per
mentioned by exporter in commercial invoice.
— This inspection can be done by any independent or buyer-nominated inspection agency prior to loading.
Contents of Certificate of Sampling & Analysis
— Exporter details

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— Vessel details
— Load port
— Discharge port
— Goods description
— Samples
— Type of tests
— Analysis results in terms of percentage and acceptable norms
— Letter of credit number
— Signed and certified by inspection agency.
3.5.7 Certificate Of Weight
— This document certifies that following cargo is in such particular quantity, after loading on vessel.
Contents
— Vessel details
— Shipper details
— Load port
— Discharge port
— Cargo description
— Weighing method
3.5.8 Letter Of Credit
Letter of credit is a document issued by the importer’s bank in favour of exporter giving him authority to draw
bills up to a particular amount (as per contract price) covering specified shipment of goods and assuring him of
payment against the delivery of shipping documents.
Parties to Letter of Credit
— Applicant or Opener
— The buyer or importer opens the letter of credit through his bank in favour of exporter.
— Beneficiary
— Beneficiary is the exporter of goods in whose favour the letter of credit is opened by importer through
his bank.
— Issuing bank
— Importer’s bank issues letter of credit in favour of exporter on request of importer.
— Advising bank
— The branch of issuing bank situated in exporter’s country.
— Confirming bank
— It is the bank situated in exporter’s country which guarantees credit on request of issuing bank.
Generally, advising bank and confirming bank are the same.
— Negotiating bank (It is bank situated in exporter’s country through which documents are negotiated by
exporters, i.e. exporter’s bank.)
Terms & Conditions in Letter of Credit
— Received from (Issuing bank)
— Advising bank
— Form of documentary credit (IrrevocableRevocable)

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— Letter of Credit number
— Date and Place of Expiry
— Applicant details
— Beneficiary details
— Amount
— Transshipment provision
— Load port
— Discharge port
— Latest shipment date
— Goods description
3.5.9 Export Procedures
Procedures have to be followed by (a) ‘person-in-charge of conveyance’ and (b) the exporter. The procedures
are similar to procedures for import, of course, in reverse direction.
Procedures by person in charge of conveyance – Any new airline, shipping line, steamer agent should be
registered in Customs Systems for electronic processing of shipping bills etc.
The ‘person in charge of conveyance’ has to follow prescribed procedures.
• Entry outward
The vessel should be granted ‘Entry Outward’. Loading can start only after entry outward is granted.
Steamer Agents can file ‘application for entry outwards’ 14 days in advance so that intending exporters
can start submitting ‘Shipping Bills’. This ensures that formalities are completed as quickly as possible
and loading in ship starts quickly.
• Loading with permission
Export goods can be loaded only after Shipping Bill or Bill of Export, duly passed by Customs Officer is
handed over by Exporter to the person-in-charge of conveyance. In case of baggage and mail bags,
shipping bill is not necessary, but permission of Customs Officer is required.
Procedures to be followed by Exporter
Every exporter should take following initial steps -–
• Obtain BIN (Business Identification Number) from DGFT. It is a PAN based number
• Open current account with designated bank for credit of duty drawback claims
• Register licenses / advance license / DEPB etc. at the customs station, if exports are under Export
Promotion Schemes .
• Exporter has to submit ‘shipping bill’ for export by sea or air and ‘bill of export’ for export by road. Goods
have to be assessed for duty, even if no duty is payable for most of exports, as ‘Nil Duty’ assessment is
also an assessment.
Other documents required for export
• Four copies of Commercial Invoice
• Four copies of Packing List
• Certificate of Origin or pre-shipment inspection where required
• Insurance policy.
• Letter of Credit
• Declaration of Value

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• Excise ARE-1/ARE-2 form as applicable
• GR / SDF form prescribed by RBI in duplicate (i) Letter showing BIN Number.
3.6 PAYMENT TERMS
Method Usual time of
payment
Goods
available to
buyer
Risk to
seller
Risk to buyer Comments
Cash on
advance
Before Shipment. After shipment. None. Complete, relies
on sell to ship
exactly the goo
expected as
quotes and
ordered.
Seller’s goods
are unique or
special
circumstances
exist.
Letter of
credit
Commercial
invoice must
match the
L/C exactly.
Dates much
be carefully
headed stale
document are
unacceptable
for collection.
Requires total
accuracy
conforming to
terms ,
conditions
and
documents.
Confirmed
irrevocable
credit
Documents are
presented to the
bank after
shipment in
made.
After Payment Seller has
double
assurance of
payment
.Dependant
on the terms
of the L/C.
Assures
shipment is
made but still
relies on
exporter to ship
goods as
described in
documentation.
Terms may be
negotiation prior
to L/C
agreement,
alleviating
buyer’s degree
of risk.
Adds
assurance
that the
issuing bank
has been
deemed
acceptable by
the confirming
bank adds
cost and an
additions
requirement
to the seller.
Unconfirmed
irrevocable
credit
Documents are
presented to the
bank after
shipment in
After Payment Seller has
single bank
assurance of
payment and
remains
Assures
shipment is
made but still
relies on
exporter to ship
Credit can
only be
changed by
mutual
agreement,

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made. dependent on
foreign bank.
Seller should
determine if
issuing bank
has sufficient
assets to
cover the
amount,
goods as
described in
documentation.
Terms may be
negotiation prior
to L/C
agreement,
alleviating
buyer’s degree
of risk.
as stipulates
in the sales
agreement.
Open account
with buyer’s
bank may
have
problems
making
payment in
sum or
timelines.
Drafts Remittance time
from buyer’s
bank to seller’s
bank may take
one week to one
month.
Drafts should
contain terms
and
conditions
mutually
agreed upon.
A draft may
be written
with virtually
any term or
condition
agreeable to
both parties.
When
determining
draft tenor
banker and
freight
forwarder
should be
consulted to
determine
most
desirable
means of
doing
business in
given country.
Sight draft Upon
presentation of
draft to buyer.
After payment to
buyer’s bank.
If draft not
honored
goods must
be returned
of resold.
Storage,
handling and
return freight
expenses
may be
incurred.
May be a
collection
instrument
used to
exchange
possession.
Seller is
essentially
drawing
check against
the bank
account of the

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buyer.
Buyer’s banks
must have
pre-approval,
or seek
approval of
the buyer
prior to
honoring the
check.
Payable upon
presentation
documents.
Time draft
(with
documents
against
acceptance)
Upon
presentation of
draft to buyer.
Before payment,
after
acceptance.
Relies on
buyer to
honor draft
upon
presentation.
Assures
shipment but
not content.
Time of maturity
allows for
adjustment, if
agreed to by the
seller.
Payable
based upon
the
acceptance of
an obligation
to pay the
seller at a
specified
time.
Although a
time draft has
more
collection
leverage than
an invoice it
remains only
a promissory
note with
conditions.
OPEN
ACCOUNT.
As agreed,
usually by
invoice.
Before payment. Complete,
seller relies
completely on
buyer to pay
account as
agreed.
None All terms of
payment
including
extra charges
and terms
should be
mutually
understood
and agreed
upon prior to
open account
initiation.
Companies
conducting

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ongoing
business are
candidates for
open account
terms of
payment.
Seller must
measure not
only the
buyer’s credit
reliability, but
the country’s
as well.
3.7 IEC Code (Import-Export Code)
IEC Code is unique 10 digit code issued by DGFT – Director General of Foreign Trade , Ministry of Commerce,
and Government of India to Indian Companies.
New IEC Code application norm for registration with DGFT: Any bonafide Individual or entity wanting to export
or import any goods more than the value of INR 25,000 should obtain valid IE Code i.e. Importer Exporter
Code popularly referred as IEC Number or Mistakenly as IEC Code from DGFT in India.
Any Indian citizen or entity such as registered partnership firm, LLP, Pvt. Ltd., Company or Limited company
can apply to Director General of Foreign Trade online and receive IE Code. Supporting Documents are
required to be submitted in hard copy at any of zonal offices of DGFT.
Full form of IEC Code
Full From of IEC Code is: “Importer Exporter Code ”. To import or export in India, IEC Code is mandatory. No
person or entity shall make any Import or Export without IEC Code Number.
IEC Code No Notification
Directorate General of Foreign Trade (DGFT) issued a Policy Circular No.15 (RE-2006)/2004-2009 Date: 27th
July, 2006) for New System for issuance of Importer-Exporter Code Number.
Eligibility, Legal Provisions and Conditions for IEC Code Number
Eligibility condition and Legal Provisions are given for IEC Code Number Application in Foreign Trade
(Regulation) Rules, 1993 Ministry of Commerce, and Notification No. GSR 791 (E), dated 30-12-1993.
Application for Grant of IEC Number
An application for grant of IEC number shall be made by the Registered/Head Office of the applicant and apply
to the nearest Regional Authority of Directorate General Foreign Trade, the Registered office in case of
company and Head office in case of others, falls in the ‘AayaatNiryaat Form - ANF2A’ and shall be
accompanied by documents prescribed therein. In case of STPI/ EHTP/ BTP units, the Regional Offices of the

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DGFT having jurisdiction over the district in which the Registered/ Head Office of the STPI unit is located shall
issue or amend the IECs.
Only one IEC would be issued against a single PAN number. Any proprietor can have only one IEC number
and in case there are more than one IECs allotted to a proprietor, the same may be surrendered to the
Regional Office for cancellation
.
Validity of IEC Code No
An IEC number allotted to an applicant shall be valid for all its branches/divisions/units/factories as indicated in
the format of IEC given in Appendix- 18B.
Duplicate Copy of IEC Number
Where an IEC Number is lost or misplaced, the issuing authority may consider requests for grant of a duplicate
copy of IEC number, if accompanied by an affidavit. Surrender of IEC Number If an IEC holder does not wish
to operate the allotted IEC number, he may surrender the same by informing the issuing authority. On receipt
of such intimation, the issuing authority shall immediately cancel the same and electronically transmit it to
DGFT for onward transmission to the Customs and Regional Authorities.
Particular Amount
Within local area 20 Rs.
Up to 200 kms 25 Rs.
Between 200 to 1000 kms 30 Rs.
Beyond 1000 kms 50 Rs.
IEC No: Exempted Categories
1. Importers covered by clause 3 (1) [except sub-clauses (e) and (l)] and exporters covered by clause 3(2)
[except sub-clauses (i) and (k)] of the Foreign Trade (Exemption from application of Rules in certain
cases) Order, 1993.
2. Ministries/Departments of the Central or State Government.
3. Persons importing or exporting goods for personal use not connected with trade or manufacture or
agriculture.
4. Persons importing/exporting goods from/to Nepal provided the CIF value of a single consignment does
not exceed Indian Rs.25,000.
5. Persons importing/exporting goods from/to Myanmar through Indo-Myanmar border areas provided the
CIF value of a single consignment does not exceed Indian Rs.25,000.
However, the exemption from obtaining Importer-Exporter Code (IEC) number shall not be applicable
for the export of Special Chemicals, Organisms, Materials, Equipments and Technologies (SCOMET)
as listed in Appendix- 3, Schedule 2 of the ITC(HS) except in the case of exports by category(ii) above.
6. The following permanent IEC numbers shall be used by the categories of importers/ exporters
mentioned against them for import/ export purposes..

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