3. MSHEQ is a young, dynamic HEALTH AND SAFETY CONSULTANCY which specializes in the development, implementation and
maintenance of health and safety systems for:
Mining Industry Schools
Building Construction General Industry
Civil Engineering Retail Stores
Roads & Earthworks Warehouses
Sub-Contractors Hotels
Offices Restaurants
Agricultural Farms
MSHEQ opened its doors in 2010, with a well established business in Hartbeespoort, North-West. With over 11 years
of experience in the industry. MSHEQ aims to offer your company a one-stop HEALTH AND SAFETY shop.
MSHEQ IS REGISTERED WITH:
0.1|COMPANY INFORMATION
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4. Safety Management Samtrac
Fire Fighting First Aid Level 1 & 2
Applying SHE Principles and Procedures Internal Auditing
Hazard Identification and Risk Assessments Strategic Risk Planning
B-tech Degree in Environmental Health Stacking & Storage
Root cause analysis Construction Regulations
ISO 14001 & OHSAS 18001 Job Observation
Incident Accident Investigation Supervisory Skills
Legal Liability Occupational Health & Safety
Fall Protection Plan Developer ISO 14001 & OSHAS 18001 Internal Auditing
ISO 14001 & OSHAS 18001 Implementation Sheq Train the trainer in ISO 14001/4 and 18001/2 and TS16949
National Diploma in Workmens Compensation Samtrac for Mining
0.2|QUALIFICATIONS
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MSHEQ IS REGISTERED WITH:
5. Development and Implementation of OSHAS 18001 Safety
Management System
Development and Implementation of ISO 14001
Environmental Management System
Development and Implementation of NOSA 5* Integrated
Safety Management System
External Audits based on OSHAS 18001
External Audits based on ISO 14001 Development of Health & Safety Specifications
Health and Safety Consulting Work Place Inspections
Internal Audits Toolbox talks and Safety Meetings
Fatal Inquiries: Department of Labour (DOL) Hazard Identification and Risk Analysis
Fatal Inquiries: Department of Mineral Recourses (DMR) Checklists
Accident/Incident Investigations Legal Appointments
Emergency Response plans Fall Arrest Plans
Contractor Management Fatal Risk Protocols
Health and Safety plans Health and Safety Policies
Document Control Compiling of Safety Files
Risk Management Policies
On-going review and continual improvement on programs
implementation
Principles and Procedures Environmental Plans, Policies & Procedures
Assessment of Contractor’s Safety Files
Development & Implementation of ISO 22000 Food Safety
Management System.
0.3|SERVICES
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6. 0.3.1|MEDICALS
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BENEFITS OF A MOBILE CLINIC:
Lower loss of productivity because testing is
done on site
Available 24/7 on site
Cost saving method Company will not have to organise transport for employees
tests
Legal compliance made easy Professional Occupational health nurses on-site
MEDICALS:
Pre-Employment, Periodical & Exit Medicals Day Clinic & Primary Health Clinics
Care Net Consultants & MSHEQ Health & Safety service clients
nationwide in addition to running an occupational health clinic
in Centurion. We currently service 100’s of satisfied clients
across South Africa and guarantee professional service as well
as the best competitive prices. We beat any written quote by a
registered practitioner.
Medical Examination takes approx 8-15min pp
ACCREDITATIONS:
SASHON Registered No: 2396 Nursing Counsel Registered Reg no: 12322368
Occupational Health Practitioners & Occupational Health Doc-
tors
Department of Labour
SETA Registered
FULL MEDICAL EXAMINATION INCLUDES:
Physical Examination Family History
Occupational History Social History
Lung Function Test Audio Screening Test
Vision Screening (Snellen & Keystone) Fit for employment certificates
Individual Reports Executive Reports
OHS File
7. 0.3.2|FATALS &INVESTIGATIONS
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Charne Matthews heads up MSHEQ’s fatal inquiry / inspections sector. They provide assistance in all legal and non-
legal aspects, primarily to the mining, engineering and construction industry. MSHEQ assisted in more than 38 fatal
inquiries and inquests arising out of incidents & accidents.
MSHEQ assisted with inquiries in terms of the Mine Health & Safety Act & the Occupational Health & Safety Act.
MSHEQ will assist in all investigations and preparations for presenting to the inquiry panel.
The team will consist of:
• Incident Investigators
• Risk Assessors
• Auditors
• Admin Staff
• SHE Consultants
• Lawyers
0.3.2|FATALS&INVESTIGATIONS
Charne Matthews heads up MSHEQ’s fatal inquiry / inspections sector. They provide assistance in all legal and non-
legal aspects, primarily to the mining, engineering and construction industry. MSHEQ assisted in more than 38 fatal
inquiries and inquests arising out of incidents & accidents.
MSHEQ assisted with inquiries in terms of the Mine Health & Safety Act & the Occupational Health & Safety Act.
MSHEQ will assist in all investigations and preparations for presenting to the inquiry panel.
The team will consist of:
• Incident Investigators
• Risk Assessors
• Auditors
• Admin Staff
• SHE Consultants
• Lawyers
8. 0.3.2|FATALS &INVESTIGATIONS
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0.3.3|HYGIENE SURVEYS
Occupational Health Consultation:
• General Consultation
• Consulting to Occupational
Hygiene Personnel
• Design and Implementation of Management
Systems
• Chemical Risk Assessments
• Hazardous Substance Management Programs
• Occupational Health Risk Assessments
Environmental Management:
• Water Analysis
• Legal Compliance Assessments
• Isokinetic Stack Sampling
• Waste Management
• Asbestos Removal
Occupational Exposure Monitoring:
• Hazardous Chemical Substances
• Hazardous Biological Agents
• Lead & Asbestos
• Illumination
• Ergonomics
• Noise
• Ventilation
• Indoor Air Quality
• Thermal Stress
• Vibration
Auditing:
• Responsible Care Audits for CAIA
• Environmental 14001 Readiness
• Assessment Audits
• OHSAS 18001 Readiness
• Assessment Audits
• Legal Compliance Audits
• Company Internal Audits
Hygiene & Sanitation:
• Hygiene & Sanitation Surveys
• Canteen & Kitchen Surveys
• Micro-organism Sampling
Hazard Awareness & Legal /
Hazard Training:
• Lead & Asbestos
• Hazardous Chemical Substances
• Personal Protective Equipment
• Noise, Heat stress, Pesticides etc.
Risk Identification:
• Health & Safety Risk Analysis & Profiling
• Environmental Impact Assessments
• Workplace Risk Assessments
9. 0.3.2|FATALS &INVESTIGATIONS
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0.3.4|AGRICULTURAL SYSTEMS
MSHEQ specializes in developing and implementing safety management systems for farming operations.
MSHEQ can assist with the following systems:
• OSHAS 18001:2007
• ISO 14001: 2014
• Food Safety Compliance (Based on HACCP)
• Global GAP
Farming is a hazardous occupation.
Farms have many health & safety hazards, including:
• Chemicals & Pedestrians
• Machinery, tools & equipment, etc.
Farming injuries are very common. You can reduce the chance of problems occurring with careful attention to health
and safety rules that govern farming. Doing so can help you significantly reduce the personal, social and financial costs
of accidents.
10. Presentations can be conducted on any Safety Topic according to the client’s requirements.
“MSHEQ is an exceptional company. We are impressed by their high standards of professionalism. As being
appointed on a contract basis as our Health and Safety Consultants, they have surpassed my greatest expectations
and one should not be fooled by their youth, as they can handle any situation in their field of expertise.”
ExcerptfromletterwrittenbyUKHAConstructionandProjectscc
0.4|TRAINING&PRESENTATIONS
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Aids Awareness Scaffold Erecting First Aid Level 2
Employee Induction Scaffold Inspecting Advance Work and Rescue at Heights
Health & Safety Awareness Moving and Handling Construction Regulations
Legal Liability Safety Representative Risk Assessment
Office Safety Hazardous Chemicals Confined Spaces
Basic Fire Fighting Stacking & Storage Fire Marshall
Advance Fire Fighting Emergency Preparedness Waste Management
OHS Act Accident Investigation Ergonomics
PPE Safe use of Safety harness Flagman
Hand & Electrical Tools First Aid Level 1 Supervisor
Fleet Management - Driver Training
• Off-road Driving
• Advanced Driving
• Defensive Driving
• High Performance Driving
• Anti-hijack
Heavy Plant Vehicle Training
• Bobcat
• Front-end Loader
• Excavators
• Bull Dozers
• Dumptruck & Tractor
Lifting Equipment Training
• Forklift, code: 1 - 12
• Overhead Crane, code: 30 - 31
• Truck Mounted Crane, code: 32
11. 0.5|AUDITS
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Pre Assessments
A pre-assessment is usually the ante to an external, registrar, or certification audit. If you want a pre-assessment of
your organization, chances are your system has been conforming to the chosen specification or standard for at least
three months, you have conducted a full internal audit of your organization, and all the findings reported in the
internal audit report have been remedied and are closed. You are basically ready but want to have a last look before
you bring the big boys in.
A pre-assessment is therefore a rehearsal of an external audit, and consequently there is plenty of document review
as well as actual questioning of employees. As with the internal audit, the pre-assessment’s objective is to seek the
degree of conformance of your system to the chosen specification or standard. It can also be your green light to go
for the certification audit, or maybe a yellow light if some fine tuning is necessary. The pre-assessment report will not
give advice but should show if there are any nonconformities and allow the organization to close those out prior to
the certification audit. The better you are prepared for a certification audit, the more you increase your chances of
obtaining certification or being recommended for certification on the day of your external audit.
Pre-assessments can be conducted by consultants, registrars, or competent individuals who are experts in the
certifications or standards chosen by your organization.
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Internal Audits
An internal audit is an activity that also seeks to determine the degree to which your organization conforms to the
requirements of a specification or standard or to your own organizational requirements. This audit is performed in
more than one dimension, through review of documentation evidence and also by questioning employees. An internal
audit is usually conducted after development of processes (e.g., a quality management system) has been completed
and some implementation has occurred.
The reason is that internal auditors will be questioning individuals to assess their knowledge of the system. If
implementation is not underway, it may be hard to prove that employees are actually using the system and are
knowledgeable of their roles in meeting the specification or standard or of the organization’s own requirements.
Internal audit reports usually present the lead internal auditor’s summary on the overall impression of the organization’s
degree of conformance and a list of findings. Good reports include not just nonconformities, but also observations,
noteworthy efforts, and even opportunities for improvement. There is not much advice in an internal audit report;
however, “opportunities for improvement” and observations, when presented correctly, should give the organization
enough fuel for action and follow up.
The last issue about internal audits is who conducts them. As the word “internal” says, internal audits should be
conducted by internal employees, although this is easier said than done. In large organizations the task is easier
because there are departments whose sole function is to perform audits throughout the business units and locations.
However, in small organizations, this is a real problem. First, we are dealing with the issue of independence. If you have
one auditor who audits the whole facility, who audits his area?
If the same auditor also audits his area, then you will not be able to prove that the audit is unbiased. The other big
question is how effective are your audits? Internal auditors who only perform audits once or twice a year do not truly
have a chance to polish their auditing skills, and therefore you may not be getting good value from your audits.
That’s when hiring an independent consultant sometimes works in your favor: They are independent, bring a lot of
expertise from other organizations, and have excellent up-to-date auditing skills. However, if you decide to have your
employees perform your audits, make sure you keep them current in auditing techniques by providing continuing
education on auditing at least once a year.
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External Audits
A second-party audit is performed following a decision of the organisation’s management by competent personnel
from within the organisation and/or by external personnel selected by the organisation and the audit is applied to
the activities of a second organisation, usually a supplier of the first organisation. The purpose of the audit is for the
auditor to verify if the auditee meets specific requirements and become satisfied with the performance level of the
auditee. The conclusions of the audit are communicated to the management of the two organisations and to no other
interested party.
A third-party audit is performed following an application for certification/registration against an OSH standard issued
by an organisation’s management. It is undertaken by competent personnel from the certification/registration body. It
is applied to the applicant’s organisations and the conclusions of the audit are communicated to the certification body
and the management of the applicant. Only a positive decision is public or a negative decision after annual surveillance
observations, as established in the final records: certificates, communications of withdrawal of certification.
Gap Analysis Audits
A gap analysis is mainly a determination of the degree of conformance of your organization to the requirements of a
specification or standard. A gap analysis is mainly a document review or a “show me the evidence” activity, evidence
which usually will come in the form of a record or document. During a gap analysis, only very minor auditing is done;
rather, key process owner or project stakeholders provide evidence that they have met the requirements set forth in
the specification or standard.
Gap analysis is often conducted at the beginning of an organization’s journey seeking compliance to a chosen
specification or standard. However, it may also be conducted after some development of processes for achieving
compliance has taken place. The main reason why gap analysis is conducted at the beginning of the development
phase or after some development has occurred is because the organization wants to know where it stands in regard to
meeting the standard, and it wants to know specifically what it must do to close the gaps. Basically the organization
wants to know where the holes are—whether few or many—and what it needs to do to close those holes and get
closer to fully meeting the requirements.
This leads us into the reporting aspect of gap analysis. A good gap analysis report usually presents a clear summary
of where the major gaps exist between the company’s documentation and the chosen requirements. It should also
show a detailed account of each requirement and the degree of compliance, with corresponding actions that should
be taken to close these gaps.
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Legal Registers
OHSAS18001 and Health & Safety Legal Compliance
Health and Safety Legal Compliance and OHSAS18001: Differentiating between clause 4.3.2 (Legal & Other
Requirements) and 4.5.2 (Evaluation of Compliance)
In order to comply with clauses 4.3.2 and 4.5.2 under OHSAS18001, the differences and similarities between these
two clauses must be clearly understood.
Clause 4.3.2: Legal and Other Requirements
In terms of this clause, an organization must establish, implement and maintain a procedure for identifying and
accessing the legal and other occupational health and safety requirements that are applicable to it.
This clause therefore directs that an organization firstly needs to identify all laws and other requirements which it must
comply with which relate to health and safety.
The identification of applicable legal compliance requirements should be undertaken by an individual who is competent
to do so, such as a person who is legally trained (attorneys, advocates etc) in order to ensure that none of the relevant
requirements are overlooked.
A list of these legal compliance requirements must be compiled in the form of a legal library, database or register.
Health and Safety legal compliance
Sources of legal compliance requirements could include:
• National, provincial and municipal legislation
• Decrees and directives
• Permits, licenses
• Orders issued by regulatory agencies
• Customary/indigenous law
• Treaties
• Conventions
• Protocols
“Other” requirements to which an organization must comply could include inter alia:
• Agreements with customers
• Non-regulatory guidelines
• Voluntary principles
• Codes of practice
• Agreements with community groups
• Public commitments of the organization
• Company requirements
It is critically important that these “other” requirements are not overlooked, and are also properly managed. It is a
common problem that organizations are not aware of the Provincial and Municipal by-laws which are applicable to
their operations
This clause then directs that the organization must have access to the aforementioned requirements, so it is not
sufficient to simply list the applicable requirements.
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Legal Registers (Continued)
Further, this information needs to be kept up to date, and there must be a procedure to communicate the legal
compliance and other requirements to employees and interested parties. Updates to the relevant requirements will
need to be communicated to these parties too.
Clause 4.5.2: Evaluation of Compliance
As it states, this clause directs that an organization must establish, implement and maintain a procedure for periodically
evaluating compliance with the applicable legal and other requirements which were identified under clause 4.3.2, and
that records of the results of these evaluations must be kept. The frequency of the periodic evaluations may vary for
differing legal compliance requirements.
In order for an organization to comply with this clause, it will need to undergo health and safety legal compliance
audits. Legal compliance auditing should only be conducted by individuals who are competent to do so, such as
individuals who have been legally trained.
It is further important that an organization is audited against all of the laws which are applicable to it – not only
National Legislation, and not only against the Occupational Health and Safety Act.
It is a common problem that organizations are not aware of the Provincial and Municipal by-laws which are of
application to their operations – this exposes the organization to significant risks, since the by-laws quite often attract
substantial penalties for non-compliance thereto.
There are roughly 250 pieces of South African legislation that relate to safety, health and environment which could
be applicable to any organization. It is therefore fitting that these legal compliance audits should be conducted by
individuals such as attorneys or advocates, who are comfortable with reading, interpreting and applying legislation.
Conclusion
Based on the above discussion, it is evident that the management of Health and Safety legal compliance is critical in
order to achieve and maintain OHSAS18001 certification.
16. So which Audit do you need?
Hopefully by now you are more clear on the difference between these three important activities in your continual
improvement journey. Depending on the size of your company, you may need all three, although we usually
recommend a gap analysis to define the starting point and a thorough internal audit because that’s a “must do”
anyway. Your organization may not need a pre-assessment or benefit from one. Most registrars or certification bodies
have implemented a Stage 1 and Stage 2 audit, which seeks to give organizations an opportunity to determine their
readiness.
Remember that the quality of these compliance activities is only as good as the quality of people performing the
activities. Whether you chose all three or just the internal audit, make sure they are performed by highly competent
individuals. Only with expertise on hand and excellent reports will you get closer to world-class quality.
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17. 0.6|PROJECTSCOMPLETED
MSHEQ HANDLED ALL NECESSARY HEALTH AND SAFETY ASPECTS FOR THE FOLLOWING PROJECTS:
• Appointed Health & Safety Consultants - Standard Bank Global Leadership Training Centre
• HMS Plant - Samancor, Mooi Nooi
• Surface Workshop - Samancor, Mooi Nooi
• Flotation and Spiral Plant - Sylvania, Mooi Nooi
• Building of Drying Beds - Xstrata
• Construction of Compressor Houses - Eland Platinum
• Construction of Meeting Hall - Lonmin
• Magareng Beneficiation Plant - Xstrata, Steelpoort
• Health & Safety System - Polystar Tape & Fabric, Brits
• Renovation of PSA Building - Arcadia, Pretoria
• Safety Management System - River Place Country Estate
• Safety Management System - The Windmill, Hartbeespoortdam
• Health & Safety System - UKHA Construction
• System for Dust Suppression - Debswana, Botswana
• Ongoing Health & Safety Consultants - Thermo Fisher
• Safety Management System - Wit Color
• Safety Management System - Prismaflex
• Ongoing Safety Consultants - Insight Outdoor
• Ongoing Safety Consultants - CIDA City Campus
• Project Safety Consultants - Benmarc Environmental
• Implementation of OSHAS 18001 &
Ongoing Safety Consultants - Desertmoon Trading 355cc
• Implementation of OSHAS 18001 - Clyde Bergemann Africa
• Ongoing Safety Consultants - Alert Trucks
• Project Safety Training - ELB Construction
• Ongoing Safety Consultants - Ad Outpost
Please contact the MSHEQ team for a full list of completed projects.
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18. 0.7|HEALTH&SAFETYCAMPAIGNS
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Is your company’s incident rate high? But, you comply legally with all aspects of the Department of Labour and all
systems are in place? But something is amiss? Your employee’s morale is low and there is a general lack of enthusiasm
and focus towards Health & Safety?
Then a Health & Safety Campaign is the solution for you!
The focus of the campaign will start with a review of the basic principles of Health and Safety. This approach will focus
on personal development, taking each employee into account and driving towards attitude change. The campaign will
consist of a series of related topics focusing on a common theme. Making use of various channels of communication.
Our Aim:
Improving Internal Communication Improving Health & Safety Awareness
Improving Employee Morale Improving Health & Safety Leadership
A Campaign can be tailored to your company’s needs and budget.
Contact the MSHEQ team today to setup an appointment.
