Project Management Introduction

1. I N T R O D U C T I O N
T O P R O J E C T
M A N A G E M E N T
B Y : M . I M R A N TA S E E R
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2. SYNOPSIS
• Introduction of Project management
• Why project management?
• Projects Require Project Management
• What is a Project?
• Project Stakeholders
• What is Project Management?
• PM Knowledge Areas
• Project Success Criteria
• Project Constraints
• Project Life Cycle
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5. INTRODUCTION OF PROJECT MANAGEMENT
• Project management is principally concerned with the management of change.
• All projects are unique
• The project organization,often referred to as the project team to achieve a
particular objective:the project product.
• The project product can take many forms, from physical - the creation of a new
town or the building of a new locomotive,to virtual - a procedure for dealing
with a possible emergency.
• According to the consultancy firm Bain & Company,by 2027 most work will be
project-based.
• Project Management the demand for project managers has been growing more
rapidly than the demand for skilled workers in other occupations.
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6. WHY PROJECT MANAGEMENT?
• Saves time and money
• Improves internal communications
• Empowers you to make data-driven business decisions
• Enables you to scale (and repeat) your successes
• Fosters greater alignment across teams, stakeholders,and clients
• Facilitates better risk management
• Helps you to optimize your workflows for smoother processes and happier
employees
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7. PROJECTS REQUIRE PROJECT
MANAGEMENT
• Every project has a Beginning and an End
• Every project produces a unique product
Some examples of projects
• Developing a new product or service
• Constructing a building or facility
• Renovating the kitchen
• Designing a new transportation vehicle
• Acquiring a new or modified data system
• Organizing a meeting
• Implementing a new business process
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8. WHAT IS A PROJECT?
Project
A temporary endeavor undertaken to create a unique product, service, or result
—PMBOK®
Projects are temporary in nature;have definite start and end dates; produce a
unique product, service, or result;and are completed when their goals and
objectives have been met and signed off by the stakeholders.
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9. SKILLS ENHANCEMENT EXERCISE-1
Consider the following scenario: You work for a cell phone service provider, and
theVP of marketing approaches you with a fabulous idea—“fabulous” because he’s
the big boss and because he thought it up. He wants to set up stalls in local
grocery and big-box stores as mini-offices.These offices will offer customers the
ability to sign up for new phone services, make their phone bill payments,and
purchase equipment and accessories.He believes that the exposure in grocery
stores will increase awareness of the company’s offerings. After all, everyone has
to eat, right? He told you that the board of directors has already cleared the
project, and he’ll dedicate as many resources to this as he can. He wants the new
booths in place in 12 stores by the end of this year.The best news is he has
assigned you to head up this project.
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10. PROJECT VS. PROCESS WORK
PROJECT
• Take place outside the process
world
• Unique and separate from normal
organization work
• Continually evolving
PROCESS
• Ongoing, day-to-day activities
• Use existing systems, properties,
and capabilities
• Typically repetitive
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11. PROJECT STAKEHOLDERS
• A project is successful when it achieves its objectives and meets or exceeds
the expectations of the stakeholders.
• They are the people who are actively involved with the work of the project or
have something to either gain or lose as a result of the project.
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12. PROJECT CHARACTERISTICS
1. Projects are unique.
2. Projects are temporary in nature and have a definite beginning and ending
date.
3. Projects are completed when the project goals are achieved or it’s
determined the project is no longer viable.
4. A successful project is one that meets or exceeds the expectations of your
stakeholders.
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13. SKILLS EVERY GOOD PROJECT
MANAGER NEEDS
• Communication Skills
• Organizational and Planning Skills
– Time management skills
– Prioritization skills
• Budgeting Skills
• Conflict Management Skills
• Negotiation and Influencing Skills
• Leadership Skills
• Team-Building and Motivating Skills
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14. WHAT IS PROJECT MANAGEMENT?
Project management
The application of knowledge, skills, tools, and techniques to project activities to
meet the project requirements
—PMBOK®
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15. PM KNOWLEDGE AREAS
1. Integration Management
2. Scope Management
3. Time Management
4. Cost Management
5. Quality Management
6. Human Resource Management
7. Communication Management
8. Risk Management
9. Procurement Management
10. Stakeholder Management
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16. Project Success Criteria
OnTime
Within Budget
Satisfied Stakeholders
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17. BENEFITS OF PROJECT MANAGEMENT
1. Meet business objectives
2. Satisfy stakeholder expectations
3. Be more predictable
4. Increase chances of success
5. Deliver the right products at the
right time
6. Resolve problems and issues
7. Respond to risks in a timely
manner
8. Optimize the use of organizational
resources
9. Identify, recover, or terminate failing
projects
10. Manage constraints
11. Manage change in a better manner.
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18. SKILLS ENHANCEMENT EXERCISE-2
The project sponsor has approached you with a dilemma.The CEO announced at the annual
stockholders meeting that the project you’re managing will be completed by the end of this year.
The problem is that this is six months prior to the scheduled completion date.It’s too late to go
back and correct her mistake,and stockholders are expecting implementation by the announced
date.You must speed up the delivery date of this project.Your primary constraint before this
occurred was the budget.Choose the best action from the options listed to speed up the
project.
A. Hire more resources to get the work completed faster.
B. Ask for more money so that you can contract out one of the phases you had planned to do
with in-house resources.
C. Utilize negotiation and influencing skills to convince the project sponsor to speak with the
CEO and make a correction to her announcement.
D. Examine the project plan to see whether there are any phases that can be fast tracked,and
then revise the project plan to reflect the compression of the schedule.
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19. PROJECT CONSTRAINTS
• Time
• Cost
• Scope
• Resources (People)
• Quality
• Risk (Real world)
• (Facilities and equipment, Computer
Infrastructure, Physical Location etc.)
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20. PROJECT LIFE CYCLE
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21. 1-INITIATING PHASE
Initiate the
Project
Identify the
Project
Manager
Develop the
Project
Charter
Identify the
Stakeholders
Define
Planning
Phase
Sign off on
the Project
Charter
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22. 2-PLANNING PHASE
Develop a Project
Plan (work plan)
Organize and staff
the project
Sign off on the
Project Plan
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23. 3-EXECUTING, MONITORING AND
CONTROLLING PHASE
Execute the
Project Plan
Manage the
Project Plan
Implement the
project’s
results
Sign off on
project’s
completion
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24. 4-CLOSING PHASE
Document the
Lessons
Learned during
the project
Post-
implementation
review
Provide
performance
feedback
Close-out
contracts
Complete
administrative
close-out
Final project
report
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25. HISTORY OF PROJECT MANAGEMENT
• First Era – Before 1958
– Work Breakdown Structure and Gantt Chart
• Second Era – 1958-1979
– CPM/PERT concept and Material Requirement Planning.
– International Project ManagementAssociation (IPMA)
– Project Management Institute (PMI)
• Third Era – 1980-1994
– development of related software
• Fourth Era – 1995-Present
– Revolution in information technology
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