Primavera Project Management P6 Course

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This course is a detailed course about Primavera Project Management.
The course contains so many details about the software and its relation to the project management science.
the material consists of 7 sessions.
this material is a primer effort and might be updated then uploaded.
I hope it will be beneficial to the persons who cares about project management.

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  • Effectiveness is the capability of producing a desired result. When something is deemed effective, it means it has an intended or expected outcome.
    Performance The accomplishment of a given task measured against preset known standards of accuracy, completeness, cost, and speed.
  • Primavera Project Management P6 Course

    1. 1. PRIMAVERA P6 PROJECT MANAGEMENT Mohamed Adel
    2. 2. 2/5/201710:15PMThismaterialiscopyrightedandnotallowedtobesharedwithoutthepermissionofthecourseowner 2 ROLES , RESPONSIBILITIES AND RULES (RRR) • Facilitator Mohamed Adel Mohamed.adel.aziz@gmail.com Cell: 01065304737 01159492455 • Time Keeper • Brakes time • Money Collector • Place change
    3. 3. 2/5/201710:15PMThismaterialiscopyrightedandnotallowedtobesharedwithoutthepermissionofthecourseowner 3 EXPECTATIONS ▪ Yours ▪ ……… ▪ ……… ▪ ……… ▪ ……… • Ours – ……… – ……… – ……… – ………
    4. 4. 4 COURSE CONTENTS 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner Basic (24 hours) Part 1  Overview and Configuration Defining Budgets Understanding Project Management Establishing Project Codes Quick Tour Working with User-Defined Fields Setting User Preferences Creating Calendars Part 2 Structuring Projects Part 3 Implementing the Schedule Setting Up the Enterprise Project Structure Establishing Activity Codes Setting Up the Organizational Breakdown Structure Working with Activities Defining Resources and Roles Working with Cost Accounts and Project Expenses Reviewing Work Breakdown Structures Performing Top-Down Estimation
    5. 5. 5 COURSE CONTENTS 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner Advanced (21 hours) Part 4  Managing the Schedule Creating and Using Reflections Managing Baselines Checking Projects In and Out Updating, Scheduling, and Leveling Part 5  Managing the Schedule Summarizing Projects Working with Layouts Project Issues and Thresholds Grouping, Sorting, and Filtering Managing Risks Customizing Layouts Maintaining a Project’s Document Library Customizing Reports Tracking Projects Printing Layouts and Reports Comparing Projects Publishing a Project On the Web
    6. 6. 6 SESSION 1 • Introduction to project management. • Quick Tour I. The Workspace II. What Is a Layout? III. Customizing Displays • Setting User Preferences I. Formatting Time Units II. Formatting Dates III. Setting Currency Symbols 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner
    7. 7. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner7 Structuring Projects In this section we will cover the following: • What is the value? • How to deliver the value? • Project management as a methodology to deliver the value. • What is the project? • What is management? • What is project management? • Project lifecycle.
    8. 8. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner8 Introduction To Project Management
    9. 9. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner9 Project Management and Business Could you please answer the following…. • Why you are here??? • What is your job??? • Why are marketing & sales???? • Why is engineering department??? • Why is execution department??? • Why is quality department??? • Why is customer's consultant??? • Why are customer complains and claims??? Why is project management ???
    10. 10. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner10 short story Doyle Wilson of Austin, Texas, had been building homes for fifteen years before he got serious about quality. "In October of 1991 just got disgusted. Such a large part of my business was waiting and rework, with expensive warranty claims and friction with customers, that I knew there must be a better way. Then I stumbled across the quality movement.“ He read Carl Sewell's book on car dealing, Customers for Life,1 and decided to test his claims by buying a car at Sewell's Dallas dealership. ("I thought that if even a car dealer could make a customer feel good, it should be easy for a homebuilder!") His purchase was such a positive experience that he asked Sewell for advice on quality in home building and was told to read the works of W. Edwards Deming. Project Management and Business
    11. 11. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner11 By February of 1992 he had launched a wall-to-wall Total Quality Management campaign at Doyle Wilson Homebuilder. Over the next three years he personally taught his workforce the principles of TQM, began to collect and analyze enormous amounts of data on every aspect of his business. Customer surveys showed a steady rise in satisfaction with the homebuilding experience and sales grew steadily even in a flat market as Wilson took sales from his competitors. In 1995, Doyle Wilson Homebuilder won the National Housing Quality Award (often called the Baldrige Award for quality of the construction industry), and Wilson set a goal of winning the Baldrige Award itself by 1998. Project Management and Business
    12. 12. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner12 it was necessary to rethink every step in the process to shrink the delivery time… • He has recently opened a one-stop sales center where the customer can see and decide on every option available in a house (for example, the forty different varieties of brick, the three thousand varieties of wallpaper, the four styles of built-in home office), customize a basic design with the help of an Auto-Cad computer system, select features beyond the standard level (for example, extra-thick carpet pads, additional outdoor • To shrink the lead time from contract signing to moving in from six months to a target of thirty days, he has reorganized his contract-writing and job-release process. He is also introducing standardized work statements, parts lists, and tool kits for every job. Project Management and Business
    13. 13. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner13 Let’s get back to our Why questions… The answer is…. The value…value to the customer. What’s the value???? Value is…The inherent worth of a product as judged by the customer and reflected in its selling price and market demand. But take care… If we get Value wrong, everything else goes wrong. Project Management and Business
    14. 14. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner14 So what makes the value??? There are 4 resources that creates the value (4M & E) Man power Money Machine Materials Environment Project Management and Business
    15. 15. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner15 So the value is constrained by the main 4 constraints of the project management • Time • Cost • Quality • Scope Project Management and Business
    16. 16. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner16 Project , Program and Portfolio A temporary endeavor undertaken to create a unique product, service or result. A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may include elements of related work outside of the scope of discrete projects in the program. A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. The projects or programs of the portfolio may not necessarily be interdependent or directly related.
    17. 17. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner17 Projects Programs Portfolio Definition (ISO) A project is a unique process consisting of a set of coordinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements including the constraints of time, cost and resources. (PMI) A temporary endeavor undertaken to create a unique product, service or result. (PMI) A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may include elements of related work outside of the scope of discrete projects in the program. (PMI) A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. The projects or programs of the portfolio may not necessarily be interdependent or directly related. Example Integration of HR system with Oracle apps IT Transformation program NASA’s space program Scope Have defined objectives and scope is progressively elaborated during the project life cycle. Wider scope compared to projects and more focused on the benefits The scope is driven by the strategic business objective that the portfolio is created to address. Success criteria Success is measured by the product and project quality, timeliness, budget compliance, and degree of customer satisfaction. Success is measured by the degree to which the program satisfies the needs and benefits for which it was undertaken. Success is measured in terms of aggregate performance of portfolio components and on the long term value creation to investors and stakeholders. Project , Program and Portfolio
    18. 18. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner18 Why Project Management??? The Need for Project Management: Before starting the Project Management science, the only way to improve productivity was to demand harder and longer hours from workers. Using Project Management tools, most of the organizations and project managers have increased their methodological effectiveness in dealing with project problems and increased their operational overall performance.
    19. 19. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner19 Why Project Management??? What Does Project Management Give to Managers ? Project Management gives managers: greater control over extremely complex projects. greater usage of available resources. more utilization of project time.
    20. 20. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner20 WHAT IS A PROJECT? “A project is a temporary endeavor undertaken to create a unique product, service or result” PMBOK (Project Management Body of Knowledge)
    21. 21. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner21 WHAT IS A PROJECT? What do we mean by the word TEMPORARY? Temporary means:  Definite beginning and end, not a continuous process not ongoing.  With defined project objectives (scope, time, cost, and quality)  Team disbanded upon completion.
    22. 22. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner22 WHAT IS A PROJECT? Temporary does not mean:  does not necessarily mean Short in duration! Projects can last for several years!!  The product of the project will also be temporary. Examples: a bridge, a dam, a building, a park Some projects produce a product or service for a particular occasion. Examples: Olympics, Fashion show, World Cup.
    23. 23. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner23 WHAT IS A PROJECT? What do we mean by the words A UNIQUE? Unique product, service, or result Projects involve creating a product, service, or result that has not been done exactly the same way before Even if you have been doing same category of projects many times over! Different Clients, Requirements, Locations, ……etc.
    24. 24. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner24 WHAT IS A PROJECT? Characterizedby attributes
    25. 25. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner25 WHAT IS A PROJECT? Unique
    26. 26. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner26 WHAT IS A PROJECT? Requires Resources
    27. 27. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner27 WHAT IS A PROJECT? There’s Uncertainty
    28. 28. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner28 WHAT IS A PROJECT? Temporary
    29. 29. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner29 Has a Sponsor WHAT IS A PROJECT?
    30. 30. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner30 “To manage is to forecast and plan, to organize, to command, to coordinate, and to control” “Henry Fayol” Father of modern management “Management is the process of using the available resources with best way to achieve the organization goals” “Management is the process of achieving organizational goals through engaging in the four major functions of planning, organizing, leading and controlling” (Bartol et al, 1998) What is a Management ?
    31. 31. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner31 The functions of management (Bartol et al, 1998, p7) What is a Management ?
    32. 32. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner32 WHAT IS A PROJECT MANAGEMENT? Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Project management is accomplished through the appropriate application and integration of the 47 logically grouped project management processes comprising the 5 Process Groups. These 5 Process Groups are: Initiating Planning Executing Monitoring and Controlling Closing
    33. 33. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner33 WHAT IS A PROJECT MANAGEMENT?
    34. 34. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner34 Project Lifecycle A project life cycle is a collection of generally sequential and sometimes overlapping project phases whose name and number are determined by the management and control needs of the organization or organizations involved in the project, the nature of the project itself, and its area of application. No matter how large or small, simple or complex, all projects can be mapped to the following life cycle structure: Starting the project, Organizing and preparing, Carrying out the project work, and Closing the project. Monitoring & Control WHAT IS A PROJECT MANAGEMENT?
    35. 35. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner35 WHAT IS A PROJECT MANAGEMENT?
    36. 36. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner36 DIFFERENCES BETWEEN PROJECT AND OPERATION Greg Horine Absolute Beginner's Guide to Project Management (2nd Edition) 2009
    37. 37. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner37 Primavera P6
    38. 38. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner38 The Workspace When you first open a project, the Home workspace displays the main functions available in the module. For example, click Activities to focus on activity data and customize layouts. The workspace for each main window consists of a menu bar, navigation bar, directory bar, toolbar, and command bar.
    39. 39. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner39 Formatting Time Units Time unit settings affect how time unit values are displayed in tracking layouts, activity durations, resource prices, availability, and work efforts. Choose Edit, User Preferences, then click the Time Units tab.
    40. 40. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner40 Formatting Dates Choose Edit, User Preferences, then click the Dates tab to specify how to display dates.
    41. 41. 2/5/2017 10:15 PMThis material is copyrighted and not allowed to be shared without the permission of the course owner41 Setting Currency Symbols Choose Edit, User Preferences, then click the Currency tab to specify the currency used to view cost data, and whether to show or hide the currency symbol and/or decimal values in cost values.

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