PRESENTATION ON USE AND TYPES OFSOCIAL CORRESPONDENCE PRESENTED TO : PRIYANKA SINGH PRESENTED BY : NAWAL KISHORE BABUL BRANCH AUTOMOBILE ROLL 100109034
SOCIAL CORRESPONDENCE Means of fulfilling social obligations.Essential to maintain smooth and cordial relationship.Create feeling of affiliation.Have an air of ease and casualness.
Layout And FormatHeadingSalutation (Greeting)BodyClosingSignature
Layout And Format contd.Layout: 508 Bluebird Street Clarksville, Ohio January 5, 2004 Heading Greeting Dear Susan, I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will z Body call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake. Your friend, Closing Allison Signature
Types of social correspondence1. Congratulation letters .2. Invitation letters .3. Condolence letters .4. Recommendation letters .
CONGRATULATION LETTERS• Used for praising a person on his success .• The letter should be a flawless description of our best wishes .• This letter is a great gesture to maintain personal as well as professional relationships .
DICTION AND STYLE Should be direct and simple . The tone has to be soft and positive . Should be full of enthusiasm and happiness . Should be printed on the letter head or good quality paper .
DICTION AND STYLE contd.Should have senders and receivers name and address with date at the very beginning .Should not have any grammatical, spelling or typographical error . Should end with our best wishes for future projects .
CONGRATULATION LETTER FOR PROMOTIONAugust 28, 2011Mr A KrishnaChief EngineerEASTMAN ELECTRIC INC30 Ardmore BoulevardPittsburgh PB 15522USADear Anurag ,I am sending you my warmest greetings and congratulations on your recent promotion toChief Engineer of Eastman Electric Inc and would like to say that you fully deserve suchsuccess after such dedication to the firm.I hope very much that your new duties will allow you to continue your variablecontribution to Eastman Electric Inc. and wish you luck in this next adventure.Very truly yours,SIGNATUREN K BabulGeneral Manager
August 28, 2011Mohan Co-op. LimitedMohan NagarGhaziabad U.P.Dear Mr. Bose,I am very glad to know that you have been promoted asSales Manger.Please accept my heartiest congratulations.I wish you many more successes in future.With kind regards,Your sincerely,R.Prasad.
INVITATION LETTER An invitation letter is always more personal than a printed card.Can be used for both business as well as personal use . Could be a job invitation letter or an invitation letter for a business event .
FRIENDLY INVITATION LETTER• Used for a variety of reasons from engagement parties, and housewarming parties to wedding invitations .• Used as an alternative to traditional invitations .• Similar to a business letter but contains less formal speech .
DICTION AND STYLE Begin the letter with name and address of sender and receiver. Begin the main body of the letter with salutations . The purpose should be clear in the very first paragraph .
DICTION AND STYLE contd. Map and directions to reach venue can be inserted with the letter. Be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors . The letter has to give relevant facts like date, time and venue of the event .
1-Dec-2010Mohan Co-op. LimitedMohan NagarGhaziabad U.P.Dear Mr. Bose,Could you please give us the pleasure of your company at Lunchon Thursday 1-Dec-10 at 1:00pm.We have arranged it at Avadh,Maurya Sheraton, New Delhi.I haveasked other common friends to join.Please do reply to confirm your acceptance.With best wishes,Your sincerely,N K Babul
CONDOLENCE LETTERS A Condolence Letter is written by an individual to a relative, friend, colleague or sister concern expressing his sympathy and giving solace on the occurrence of a sad event such as death, accident, serious illness, business loss or loss of employment .
Condolence letters must be written in a formal tone and express ones heartfelt grief and solace.They must wish for better times to come in the life of the recipient. Should be written within the first two weeks following the loss.
DICTION AND STYLE• Acknowledge the loss and refer to the deceased by name.• Include your favorite memory of the deceased .• Offer help .• End the letter with a thoughtful word, a hope, a wish, or expression of sympathy e.g. "You are in my thoughts" or “Wishing you God’s peace.”
Dear Ajay ,We are extremely touched to hear about the death of your grandfather. We can only imagine what a shock it must be for you.Please accept our condolence but we are very sorry to hear abouthis untimely death. You and your family must be hurt andshattered on the tragic death of your grand father.Although, we never got a chance to see him but we heard a lotabout his warm and nice nature, from all of your conversations.Senior authority has extended your leave so that you can spendenough time with your family to shoulders the pending formalitiesregarding the death. We are sorry for your loss. May God give youand your family strength to be bold and strong at this time.If you need any kind of help, do not hesitate to contact us.Our sincere prayers are with you.
RECOMMENDATION LETTERS Can help you get a job or get admitted to college.Whether you are writing a recommendation letter or requesting a recommendation letter, you should know what to include .
DICTION AND STYLE• Specify in what capacity you are writing this recommendation.• Give a detailed description of the person and evaluate his achievements and performance. Also describe individual strengths and weaknesses.• Make a broad characterization of the person. Like whether the person is responsible in nature or not, is polite or not, enthusiastic or not.
To Whom It May Concern:This letter is my personal recommendation for Anwar Sadat. Until just recently, I havebeen Anwar’s immediate supervisor for several years. I found him to be consistentlypleasant, tackling all assignments with dedication and a smile.Besides being a joy to work with, Anwar is a take-charge person who is able to presentcreative ideas and communicate the benefits. He has successfully developed severalmarketing plans for our company that have resulted in increased revenue. During histenure, we saw an increase in profits that exceeded one million dollars. The newrevenue was a direct result of the plans implemented by Anwar.Though he was an asset to our marketing efforts, Anwar was also extraordinarilyhelpful in other areas of the company. In addition to writing effective training modulesfor sales representatives, Anwar assumed a leadership role in sales meetings, inspiringand motivating other employees.I highly recommend Anwar for employment. He is a team player and would make agreat asset to any organization.Sincerely,Sharon