This document provides an overview of basic features in Microsoft Word, including how to create, open, and save documents. It describes icons on the Home tab for formatting text, such as making it bold, italics, or changing font attributes. Other topics covered include setting margins and page orientation, printing documents, and editing text using cut, copy, paste. The document also discusses formatting paragraphs and lists using bullets, numbers, and indentation.
2. Basic Word features
New Document
Open
Save As
Right Click on File name
Rename
Delete
Send to
Recycle Bin
Restore
3. Home Tab Icons
Bold
Italics
Underline
Font Name
Font Size
Font Color
Highlight
Format Painter
Horizontal Alignment
Align Left
Centered
Align Right
Justified
4. Margin
Margin – The blank area around the papers edge
that does not have anything in it. Most business
correspondence documents have a 2’ margin at the
top and 1’ on all other sides.
Located under page layout
5. Tab
Tabs – an indention tool that stops every half-inch
on your paper after hitting the TAB key on the
keyboard.
6. Page Orientation
Page orientation – The layout of the data on the
sheet when printed.
Located under page layout
Portrait – Vertical placement of the data to be printed
Landscape – Horizontal placement of the data to be printed
7. Print
Print – to create a hard copy of the document
Located under the circle in top left
Print Preview – gives an example of what the hard
document will look like.
Always check to be sure the margins and line spacing is correct
and uniform
8. Vertical Alignment
Align document vertically – Placement of the data in
the center of the page both vertically and
horizontally. Will be used for Title Page.
Located under Page Layout > Page Setup > Layout
9. Editing
Cut – remove selected characters from the document
and send to office clipboard for future use
Right click or CTRL X
Copy – creates a copy of selected characters and
sends to office clipboard for future use
Right click or CTRL C
Paste – place characters from office clipboard into
document
Right click or CTRL V
10. Clipboard
Clipboard – Place where all data that is cut or copied
is placed for future use.
Located under Home tab. Top left
11. Paragraphs
What is a paragraph?
A new paragraph is formed each time you strike the
ENTER key on the keyboard
12. Line Spacing
Line spacing – The amount of space between lines in
a document.
The default is SINGLE.
Located under Paragraph on the Home tab
SS - single space
DS - double space
TS - triple space
QS - quadruple space
13. Line Leading
Line leading – The amount of space between each
paragraph.
Measured in Points
Located under paragraph on the home page
BY DEFAULT – You must set Line spacing to
SINGLE and Line Leading to 0 pts
14. Format Painter
Format Painter – Make text look the same as
previously formatted text
To Use:
1. select the text you wish to make other text look like,
2. then hit the FORMAT PAINTER icon (looks like a paint
brush),
3. then highlight or paint the text you wish to format.
15. Bullets
Create a list of items organized by small bullets
You can customize bulleted list by using drop down box
Each new paragraph (strike enter) gets a new bullet
Tab increases the level of the bullet
Shift + tab decreases the level of the bullet
Backspace ends the bulleted list
16. Numbers
Create a list of items organized by numbers
Tab increases the level
Shift + tab decreases the level
Backspace ends the numbered list
To continue a numbered list, restrike the numbered
icon.
You can continue numbering, or restart a 1
Right click on the desired number to continue or restart.
17. Header
Header – used in business documents to help keep
up with the page numbers. Usually will be your last
name and the page number at the top right hand
corner of the page.
Located under the Insert tab
18. Footer
Footer – Same as a Header but located at the bottom
of the page. Centered