2. Page 1
Table of Contents
INTERNSHIP DOCUMENTS..................................................................................................................2
DREAM MAKER’S WEDDINGS ............................................................................................................5
Wedding Season Schedule.................................................................................................................................................5
Timelines......................................................................................................................................................................................6
Day of Sheet.............................................................................................................................................................................9
Photos........................................................................................................................................................................................13
CAROLINA HOME & GARDEN’S FALL FUN DAY ...............................................................................28
Proposal for Meeting..........................................................................................................................................................28
Timeline.....................................................................................................................................................................................33
Task Sheet...............................................................................................................................................................................34
Event Expenses.......................................................................................................................................................................36
Raffle Ticket............................................................................................................................................................................37
Flyer...........................................................................................................................................................................................38
Photos........................................................................................................................................................................................39
COMPANY DOCUMENTS.................................................................................................................42
Floral Pricing Sheet..............................................................................................................................................................42
Job Postings............................................................................................................................................................................46
Invoices.....................................................................................................................................................................................47
Fram Alcohol Order.............................................................................................................................................................50
Feedback Card.....................................................................................................................................................................51
MARKETING.....................................................................................................................................52
Post Card.................................................................................................................................................................................52
Logos.........................................................................................................................................................................................53
Website Blog Page .............................................................................................................................................................54
FINAL EVALUATION .........................................................................................................................56
6. Page 5
DREAM MAKER’S WEDDINGS
Wedding Season Schedule
8/1/2015 Bo and Paula Melton
9/12/2015 Scott and Taylor McClellan
9/18/2015 Kevin and Jessica Baker
10/3/2015 David and Meg Bunn
10/10/2015 Matt and Amanda Fram
10/24/2015 Miles and Abby Sparks
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Timelines
McClellan & Grayson Timeline
10:00 am Bride & bridesmaids arrive
3:30 pm Pre-ceremony pictures begin
4:30 pm Guests begin arriving in garden
5:00 pm Ceremony begins
5:30 pm Ceremony ends
5:30 – 6:15 pm Cocktail hour
6:15 pm Bride & Groom intro by pool (Doctor and Mrs. McClellan)
6:20 pm Guests head to dinner/Bride & groom leave for sunset pics
6:30 pm Blessing
6:30 – 7:45 pmPlated dinner
7:50 pm Groom welcomes everyone in patio, cake cutting, then first dances
9:30 pm Late night snack from food truck
10:00 pm Sparkler exit
8:30 – 11:00 pm Dancing
11:00 pm End time
Vendors
Ceremony processional: Crystal Coast Quartet (810) 265-6654 | Arrival:
Ceremony recessional: Andy at Port City Pipes (Bagpipes) (910) 232-5678 | Arrival: 4:15
(will need place to change away from anyone, it’s a secret DON’T TELL GUESTS ABOUT
THEM!)
Cocktail hour: Bagpipes and William Seymour (acoustic guitarist)
Reception Music: Heart to Heart | Arrival: 3-4 pm
Floral: Avalon (910) 381-6366 | Arrival: 3pm
Alcohol: Promised Hearts (252) 670-4638 | Arrival: 3 pm
Photography: Julia Laibel (304) 904-0225| Arrival: 3 pm
Caterer: The Flame (732) 768-9351 | Arrival: 3:00 pm
Cake: Ali Smith Cakes (252) 571-3294 | Arrival 1:30 pm
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Kevin Baker & Jessica Strong Timeline
10:00 am Bride & bridesmaids arrive
2:00 pm Groomsmen arrive
3:30 pm Guests begin arriving in garden
4:00 - 4:30 pm Ceremony
4:30 – 5:45 pm Cocktail hour
5:45 pm Intros (parents, bridal party, & bride & groom) & First dance by pool
5:55 pm Welcome speech by Jessica’s father
6:00 - 7:15 pm Dinner
7:15 pm Toasts
7:30 pm Cake cutting in patio
7:40 pm Parent dances
7:50 - 11:00 pm Dancing
10:00 pm Sparkler exit
11:00 pm End time
Vendors
▪ Entertainment: Professional DJ Services (956) 536-9598 | Arrival:
▪ Floral: The Dream Makers
▪ Alcohol: Promised Hearts (252) 670-4638 | Arrival: 2:30 pm
▪ Photography: Chalice Mills (252) 422-3061| Arrival:
▪ Caterer: Christianne Ingegno (312) 203-3663 | Arrival: 2:00 pm
▪ Cake: Mrs. Vingerber’s Sweets (910) 326-3997| Arrival: 2:30 pm
▪ Transportation: A Diamond Limousine (252) 240-1680| 11:00 pm
Bridal Party
▪ Parents of groom: Jeffrey & Carol Baker
▪ Parents of bride: Charlene & Edmund Strong
▪ Officiate: Jana Guitar
▪ Best Man: Jim Lee
▪ Groomsmen: Pat Hertel, Johnny Barrett, Bill Davison, Kurt Drake, & Christopher Carbone
▪ Matron of Honor: Stephanie Cannon
▪ Maid of Honor: Hannah Strong
▪ Bridesmaids: Sheri Beran, Laura Craighill, Kaitlin Files, Megan Speziale, & Katie Howard
▪ Junior Bridesmaid: Megan Beran
▪ Pet: Baby (Black Lab)
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Day of Sheet
McClellan & Grayson Wedding September 12, 2015 WH 167 ppl
Guys room
cleaned and ready
Bathrooms
cleaned and stocked, TP, paper towels, check draws to make sure they are cleaned out
trash cans
Soap in the dishes
Light in the males bathroom (lantern of some sort)
Glasses
Water station in garden needs small plastic cups
Pool bar needs wine glasses (loose beers and wine only, use big barrel at pool for loose
beer)
Outside/tent bar is for wine and keg beer (needs wine glasses & mason jars)
Drink station by dinner tables (our 4 dispensers, no mason jars)
Basement bar is for liquor, needs mason jars
Crystal glasses on tables
Bride is bringing tumblers & koozies for drinks after 9 pm
2 champagne flutes on cake table
Pool Area
Bar stocked with wine glasses
Bar stocked with soft drinks
Large barrel beside bar to be used for loose beers
Make sure fresh ice is up by bar
Trash can by bar
Entertainment set up by pool staircase
Restroom arrow sign pointing to patio
2 round tables for caterer placed in shade to be used for cheese tray (spot closest to house
and closest to patio stairs), other for empty glasses
Table Setup
Setting for 167 people (refer to bride’s seating chart for how many are at each table)
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Bride & Groom sweetheart table (white marble top) needs Captain & First Mate sign,
completely set with gold chargers, big blue willow plate, salad blue willow plate, plus
silverware & crystal glasses
Farm tables with no runners, 1 grey lantern on each table
Gold chargers, crystal glasses, silverware, navy napkins with menus folded into them
Have 170 blue willow plates already set out in stacks for caterers to plate food (big blue
willow plates & salad plates)
Seashells for décor possibly
Tent Area/Open Area
Orange couch set & brown table set
Cornhole
Blue couch set outside
Set metal chairs around fire pit
Bar in tent with mason jars, wine glasses, bride’s tumblers & koozies, & water dispenser
Bar in tent needs 2 small barrels for chilling wine/loose beers
Trash can by bar
Ceremony Site
Reserved signs
“Friends of the bride” chalkboard sign on left side of pews up front
Chairs for quartet (heavy grey ones)
Make sure doors look pretty
Move flowers from pews during cocktail hour & place around for extra décor
Garden
Make sure small 9 oz plastic cups are there for water
Our square Water dispenser on wood table on right side with small plastic cups
Small wooden round with sheer white lace
Big round with burlap & white lace with table weights for guest book & gifts, need two
baskets for programs (two girls passing out by pews)
Guest book will be fabric pieces (find something cute to put them in)
Gift sign arrow, ceremony sign arrow
Trash can by water station
There are three ushers who will be seating guests
Patio
2 pop up tables for extra seating (burlap with white lace)
Brown dresser for buckeyes with chalkboard sign on left side of fireplace (Put our displays on
it with rose runner)
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Long distressed wooden table for drink station by dinner area, with our four water dispensers
w/ chalk board sign that say water, sweet tea, unsweet tea, and lemonade
Small brown dresser for pics of bride and groom with song quote chalkboard sign
Put out bug spray
After pictures are done, girls bouquets need placed on the mantel
Pop up round (burlap and white lace) under chandelier for the cake and champagne flutes
Plastic plates and silverware for cake on heavy buffet during dinner
Inside Bar
Stock with mason jars, koozies, & bride’s tumblers
No barrel at this bar
Trash can
Pop-up round (burlap and lace) with our round silver cake stand
Other Areas
Place sparklers in bucket with our sparklers sign at patio entrance
Tiki torches moved to garden for sparkler exit (wait until dark to do this)
Make sure we have at least 3 tiki torches near sparkler area for lighting along with 2 or 3
buckets filled with water for sparkler disposal
During Ceremony
Move chalkboard sign by road to entrance of the pool near patio
Put gifts in Taylor’s mom’s car
Make sure the caterer brings apps to the garden for the wedding party pics
Move the guest book to patio/inside
Light the candles on the tables
During Cocktail Hour
Collect chalkboard signs on pews and place back in closet behind bar
Check Bathrooms
Collect flowers from pews and place around for extra décor
During Dinner
Check bathrooms
Remove all tables from the garden
Place gifts in the car
COUNT cards with someone!!!!!!
Clean guys rooms up
All of the brides things go back in the grooms room
Place plastic plate and silverware (for cake) on heavy buffet table on patio
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Throughout the night
Check bathrooms!!!!!!!!
Check bartenders glasses
Pick up any trash or glasses left around
Take glasses to upstairs kitchen to wash
Clean up bridal suite & groomsmen room
Stack crystal glasses on one table after dinner
Gather navy napkins and place in tub
At the end of the night
All bride’s items go back in bag in groom’s room
Round tables need to be rolled underneath patio so they don’t get wet
Chairs can be stacked
Lanterns need to be blown out and stacked under patio (take candles out)
Glasses need to be stacked under patio
Tables by the pool need to be broken down and carried back to carport
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CAROLINA HOME & GARDEN’S FALL
FUN DAY
Proposal for Meeting
Fall Fun Day
Saturday October 17, 8am-5pm
Activities
Face Painting
Face painting will take place all day. The station will be on the front porch, Face painting
will be free. Needs an attendant. (Maybe Barbara)
Pumpkin Painting
Pumpkin painting will take place next to the face painting station. Painting will be free
with the purchase of a pumpkin. Same person doing face painting will watch over this
station, however parent will supervise their kids with the actual painting. Will need
signage saying adult supervision is necessary for the painting. (Maybe Barbara) Use paint
we have.
Pumpkin Ring Toss
This will be a free game for kids. Kids will receive a piece of candy for playing. This
game will be overseen by the same employee overseeing the bounce house. (Probably
Natalie or Spencer)
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Bounce House
We will rent the bounce house from Camp Lejeune at a discounted military rate. The
bounce house will be set up in Sammy’s yard along with the pumpkin ring toss. Bounce
house will be supervised by person overseeing the ring toss (either Natalie or Spencer).
Also free to kids.
Hayride
The hay ride will run once an hour starting at 9:30, at the 30 minute mark, 8 rides total.
Ken will drive the hayride and Aimee will oversee the passengers. (Alters with sack race)
Sack Race
The sack race will run once an hour starting at 9:00 am, 8 races total. Winner will receive
a caramel apple, other kids will get a piece of candy. Aimee will oversee/judge the races.
Snoopy
TJ will be snoopy for the day
Face in Hole Picture
Will not need an attendant. Set up similar to picture below.
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Corn hole
One or two corn hole boards set up for people to play. Will not need an attendant.
Fire Pit
One fire pit will be lit, won’t need an attendant. Alyssa will check it and let guys know if
it needs wood.
Entertainment
Kevin Siebold will be playing guitar from 11-2, will cost $150.
Prize Raffle
This will be for the parents/guardians. Attendees will be able to purchase raffle tickets at
the register for $2-4? This will also be a way for CHG to get email addresses of
customers for the mailing list. The prize should be something already in the inventory.
(Ideas: small fire pit, large plant, nice pot, wine basket etc.)
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Food
Snack Station
Set up inside, Alyssa will check levels of the snacks. Will have apple cider and popcorn
candy (maybe in with caldrons or pumpkin buckets to be festive).
CaramelApples
We will need 8 caramel apples for the sack race prizes
Candy
There will be candy/fangs in buckets at the sack race and the pumpkin ring toss
Vendors
Hopefully will have Cravin’ Asian (the Flame) for a food truck. Still waiting to hear back
from them.
Staffing
Games/Activities
Alyssa
Barbara
Aimee
TJ- snoopy
Natalie (hopefully)
Spencer (hopefully)
Landscaping/Unloading
Ask if Carlos OR Adrian can work it
Cashier
CJ working register and raffle tickets
Helping Customers
Ken (also driving hayride)
Tom
Costs
Expense # of Units Price perunit Total Cost
Guitarist 1 $150.00 $150.00
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Bounce House 1 $0.00
Caramel Apples(4pack) 2 $5.00 $10.00
Face Paint $0.00
Rings(forpumpkintoss) 1 $10.00 $10.00
Apple Cider 4 $6.00 $24.00
Popcorn $0.00
Nestle/WonkaBag 2 $15.99 $31.98
Pix Stix Bag 2 $7.25 $14.50
Vampire Fangs (6 dozen) 1 $6.00 $6.00
WitchesCaldron(dollartree) 2 $1.00 $2.00
$248.48
Need to find out bounce house pricing, also need to add in face paint and popcorn. Check
with white cheddar popcorn distributor.
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Timeline
Fall Fun Day Timeline
7:50 am: Inflatable goes up
8:00 am: Food goes out, everyone arrives,and have brief meeting
9:30 am: First Hayride runs
10:30 am: Lil’ Johnny’s Crab Shack Arrives (910) 381-9145
Kevin Siebold, the guitarist Arrives (908) 914-1644
Hayride Runs
11:00 am: Kevin begins playing guitar, food truck ready to serve
11:30 am: Hayride Runs
12:30 pm: Hayride Runs
1:30 pm: Hayride Runs
2:00 pm: Guitarist & Food truck leave
2:30 pm: Deflate, Hose off, and roll up the inflatable slide
Tom will leave to take slide back to base
Hayride Runs
3:30pm: Hayride Runs
4:30 pm: Draw and announce the raffle winner
Last hayride runs
Start tearing down less popular games/stations/signs
5:00 pm: Event ends, clean up quickly, and lock up
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Task Sheet
Fall Fun Day Tasks
Madison
You will be operating the inflatable slide. The slide will operate 8am-2:30pm. You should ensure
kids go down the slide one at a time, also make sure they take their shoes of before getting on the
inflatable. You can let someone start going up the ladder as soon as the previous person starts
going down the slide. At 2:30 you and Tom will spray the slide off with a hose and roll (not
fold!) it up. You will be free to leave once the slide is gone (around 2:45). See Alyssa before you
head out so she can write down your hours worked.
Mason
Will be watching the ring toss game. For the ring toss game, make players stand behind a line
and throw the glow hoops at the pumpkin stems. Give candy to all players, regardless of if get
the hoops on the stem or not. (Give two pieces if they get all three)
Lisbeth
You will be painting faces on the front patio. There will be printed designs kids can choose from
and lots of paint colors! Also keep an eye on the pumpkin painting area, kids should be
supervised by a guardian while painting pumpkins. Check with Alyssa when you arrive/leave so
she can write down how long you worked.
Spencer
You will be watching the petting zoo. Make sure nobody climbs inside of the pig pen, or does
anything crazy. Make sure kids use the hand sanitizer if they pet Moe.
Steven
You will be acting as a ghost hunter in the hayride once an hour. When you are not at the hayride
you will be manning the sack race. When you get at least 4-5 racers you can have a race, if there
is enough kids have two different races (under 5 years/over 5 years). You must yell start and then
judge who jumps over the line first. Give bagged candy or a caramel apple to the races winner.
Let other participants pick one piece of candy from the bowl.
Jordan
You will be acting as a farmer for the hayride once an hour. When you are not at the hayride you
will be welcoming people/asking if they want a drink at the front of the store. If you need to
leave early for the wedding let Alyssa know.
Jacob
You will be acting as a ghost for the hayride. You may need to stand in at stations during breaks.
Let Alyssa know when you have to leave for the wedding.
Amy
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Once an hour you will be taking tickets for the hayride and helping TJ (Snoopy) around for the
hayride. Make sure everyone older than 2 has a ticket. When not helping with the hayride you
will be helping nursery customers as usual.
Barbara
Will be working as usual helping customers, we will have the wheel out which you can have
people spin for deals.
Ken
Will be driving the hayride once an hour.
Tom
At 2:30 you will need to help Madison hose off, roll up, and pack up the inflatable slide and take
it back to base. (It must be turned in by 4pm at the latest)
TJ
You will be Snoopy. You will be on all of the hayrides as Snoopy, Amy will help you get
around. You can also act as snoopy up front when hayrides are not going on as much/little as you
wish!
CJ & Pam
At the register will be hayride tickets and raffle tickets. They hayride tickets (the blue roll) are $2
per person, children 2 and under ride free w/ an adult. Hayrides are running once an hour starting
at 9:30, the last one will be at 4:30. The raffle tickets will be sold for $2 each, or 3 for $5. (6 for
$10, 9 for $15, 12 for $20 etc.) There is no limit to how many raffle tickets someone can buy.
Stop selling raffle tickets at 4:30 as that is when the drawing will occur.
Alyssa (myself)
I will be checking food levels, candy levels at stations, and filling in when anyone at the stations
needs a break. I will also be helping the guitarist/food truck as they arrive and leave. Also selling
hayride tickets outside.
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Event Expenses
Expense # of Units Price per
unit
Total Cost
Radio Ad 1 $340.00 $340.00
Facebook Marketing 3 $5.00 $15.00
Guitarist 1 $150.00 $150.00
Bounce House 1 $80.00 $80.00
Hand Sanitizer(forpetting
zoo)
1 $6.98 $6.98
Caramel Apples(3 pack) 3 $2.48 $7.44
Face Paint 1 $9.97 $9.97
Rings (for pumpkintoss) 1 $1.00 $1.00
Apple Cider 4 $3.98 $15.92
Chips 2 $2.98 $5.96
Pretzels 3 $0.98 $2.94
Nestle/WonkaBag 2 $14.84 $29.68
Playtime Candy Bag 1 $9.98 $9.98
HersheyBars 1 $21.94 $21.94
Marshmallows 4 $0.96 $3.84
Oreos 1 $9.56 $9.56
Small cups 1 $9.32 $9.32
Foam Cups 3 $0.98 $2.94
Plastic Table Covers 3 $1.00 $3.00
GoodyBags 1 $1.00 $1.00
Candy Buckets 2 $1.00 $2.00
Tax $6.06
Total $728.47
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Job Postings
WANTED
Housekeeper
DreamMaker’s Wedding Estates is looking for a housekeeper to organize and clean our venues during
our busy Fall wedding season. The position is seasonal, with the possibility of a permanent position.
Applicants with previous housekeeping experience will be given priority.
Please contact Stephanie Watson via phone at 252-422-1841 by September 1st
, 2015 if you are interested
in the position.
WANTED
Experienced Florist
Carolina Home and Garden is looking for a qualified Florist to design and create elaborate floral
arrangements for weddings and for our store.
The applicantmustbe creative andbe able to thinkoutside of the box. Candidate must be experienced
and have an eye for design. Applicant must be willing to work long weekend hours.
Please submit resume and pictures of your past work to carolinahgfloral@gmail.com no later than
September 1st
, 2015.
