Event Costings Up Close

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Event Costings Up Close

  1. 1. Rob MorrisonGeneral Manager - FrankstonRSL
  2. 2. BUILDING A FUNCTION ROOM- WHY Frankston needed quality room Revenue driver Introduces new people to the venue- How Studied current competitors What size is best fit Ensured flexibility Accommodated requirements of functions- Who Middle/Lower markets (Suited Local Demographic) Associated Groups Birthdays , Low Key Weddings, Etc.
  3. 3. TWELVE MONTH SUMMARY 2012Function Type Percentage Conference 31% Finger Food 29% Two Course 13% Three Course 13% Dinner & Show 6% Wake 8%PLUS: BINGO, KINDRED GROUPS, MEETINGS ETC.
  4. 4. WEDDING Wendy & Thierry’s Wedding Room set for 90 guests 6 hour room hire (6pm – 12pm) 3 canapés on arrival 3 course dinner Inclusive of tea & coffee Bar tab (beer, wine & soft drinks to the value of $2000) Bridal table – fully skirted Tables to be clothed with overlays and linen napkins Flower centre pieces (large arrangement per table) Chair covers & sashes Place cards (guest supply) Bonbonierre (guest supply) Present table Seating plan Dance floor AV equipment inclusive of 2 microphones MC – supplied by guest Security x 1
  5. 5. SPORTS PRESENTATION NIGHT Frankston Football club Room set for 200 2 course dinner (entree, main) Inclusive of tea & coffee 5 hour room hire (donated by venue) 4 hour drinks package Tables to be clothed with overlays and paper coloured napkins Dance floor Candle centre pieces Theme coloured balloons (10 bunches) AV equipment inclusive of projector, laptop & 2 microphones Security x 1
  6. 6. 21ST BIRTHDAY Kim’s 21st birthday party Room set cocktail style for 80 Finger food Package –Premium Package (10 pieces per person) Drinks at individuals expense Tables to be clothed and paper coloured napkins Candle centre pieces Theme coloured balloons (6 bunches) Dance floor AV equipment inclusive of projector, laptop & 2 microphones DJ – supplied by guests Security x 1
  7. 7. BABBA – DINNER & SHOW PACKAGE Room Set show style for 265 (long tables & chairs) Allocated seating 2 course dinner (main & dessert) Drinks at individuals expense Tables not clothed Paper Napkins Dance floor & Full stage AV equipment supplied by show Security x 1
  8. 8. WENDY & THIERRY’S WEDDINGFunction Profit CalculationSALES per headFood (3c + canapes)$5,310 $59Beverages (bar sales per head) $2,000 $22Room Hire $400Theming, Flowers & Decoration$1,465Security Staff $150TOTAL SALES $7,930
  9. 9. WENDY & THIERRY’S WEDDINGCOSTSCost of Food$1,350Cost of Beverage $600Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$8065 staff31 hrs $26 phWages - Room set-up, dismantle $156 6hrs $26 phWages - Function manager etc $238 4.5hrs + 4hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $78Theming, flowers and decorations $1,301Meals, drinks for entertainers $0Marketing & other costs $0TOTAL COSTS $5,143
  10. 10. WENDY & THIERRY’S WEDDINGFunction Profit CalculationTOTAL SALES$9,325TOTAL COSTS $5,143PROFIT $4,182
  11. 11. SPORTS PRESENTATION NIGHTFunction Profit CalculationSALES per headFood$5,400 $36Beverages (bar sales per head) $5,400 $36Room Hire $400Theming, Flowers & Decoration$180Security Staff $150TOTAL SALES $11,530
  12. 12. SPORTS PRESENTATION NIGHTCOSTSCost of Food$1,650Cost of Beverage $1,620Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$6765 staff26 hrs $26 phWages - Room set-up, dismantle $260 10hrs $26 phWages - Function manager etc $287 10.25hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $83Theming, flowers and decorations $195Meals, drinks for entertainers $0Marketing & other costs $400TOTAL COSTS $5,785
  13. 13. SPORTS PRESENTATION NIGHTFunction Profit CalculationTOTAL SALES$11,530TOTAL COSTS $5,785PROFIT $5,745
  14. 14. 21ST BIRTHDAYFunction Profit CalculationSALES per headFood$1,600 $20Beverages (bar sales per head) $1,680 $21Room Hire $250Theming, Flowers & Decoration$108Security Staff $150TOTAL SALES $3,788
  15. 15. 21ST BIRTHDAYCOSTSCost of Food$720Cost of Beverage $501Wages – Kitchen staff $176 6hrs $29 phWages – Service & bar staff$546 21 hrs $26 phWages - Room set-up, dismantle $65 2.5hrs $26 phWages - Function manager etc $140 5hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $26Theming, flowers and decorations $90Meals, drinks for entertainers $0Marketing & other costs $0TOTAL COSTS $2,412
  16. 16. 21ST BIRTHDAYFunction Profit CalculationTOTAL SALES$3,788TOTAL COSTS $2,412PROFIT $1,376
  17. 17. BABBA – DINNER & SHOWFunction Profit CalculationSALES per headFood component $3,807 $27Show component $7,420 $28Beverages (bar sales per head) $3,180 $12Room Hire $0Theming, Flowers & Decoration$8Security Staff $0TOTAL SALES $14,407
  18. 18. BABBA – DINNER & SHOWCOSTSCost of Food$1,551Cost of Beverage $954Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$702 27 hrs $26 phWages - Room set-up, dismantle $156 6hrs $26 phWages - Function manager etc $84 3hrs $28 phEntertainment Agent commission $6,600Security staff hire $0Disposables - paper, linen $53Theming, flowers and decorations $0Meals, drinks for entertainers $250Marketing & other costs $150TOTAL COSTS $10,964
  19. 19. BABBA – DINNER & SHOWFunction Profit CalculationTOTAL SALES$14,407TOTAL COSTS $10,964PROFIT $3,443

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