Envee comp greenprintplanv9

OFFICE OF LYDIA GARDNER
ORANGE COUNTY CLERK OF THE
COURTS
Green with ENVEE
Embracing Nature, Valuing the Environment with
Excellence
GreenPrint Sustainability Action Plan

Green with ENVEE GreenPrint Sustainability Action Plan Page 2
INTRODUCTION
As a community partner, the Orange County Clerk of Courts is a
committed leader in the reduction of impacts to our environment, energy
efficiency and environmental protection. In October 2007, the Honorable
Lydia Gardner launched an initiative to promote energy efficiency and reduce
impacts to our environment by reviewing and implementing green principles in
the Clerk’s operations. To achieve this objective, the Clerk of the Courts
designated a staff member to research, develop and recommend a GreenPrint
Action Plan that would address the Clerk’s overall objective of establishing an
energy efficient and environmental conscious organization.
The purpose of the GreenPrint Action Plan is to identify objectives and
actions steps that can be implemented in the organization to reduce operational
impacts on the environment. The plan aligns directly with the five (5) strategic
perspectives of the Clerk of Courts -- Customer Focus, Streamlined Processes,
Innovative Technology, Employee Development and Managing Our Money --
and ensures that the organization is focusing on those items that would
contribute directly to the overall success of the organization and links directly
to the Strategic Plan. As a component of the GreenPrint Action Plan, the
ENVEE (Embracing Nature, Valuing the Environment with Excellence)
Program was designed to consolidate activities under a standardized and
systematic process.
Once the GreenPrint Action Plan is fully developed and includes detailed
timeframes and information, the Orange County Clerk of the Courts is
committed to monitoring and verifying the results. Monitoring and verifying progress on the implementation of
measures will be an on-going process. Monitoring begins once measures are implemented and continues for the
life of the measures, providing important feedback that can be used to improve measures over time.

Overall, the GreenPrint Action Plan will lay the groundwork for addressing the following items that have
been indicated by the International City/County Management Association (ICMA) as key elements in
maintaining sustainability when an organization goes green.
Identify champions and leaders in the organization to implement objectives
Build awareness
Leverage opportunities and relationships
Expand green assets
Adapt new technology
Build partnerships
Review policies
Change the rules
Create incentives
Be an example
To assist with the implementation of the Clerk’s Green Initiative, four (4) subcommittees have been
established to address specific items outlined in the action plan. These committees are as follows:
Communication and Community (CC)
Facilities (F)
Finance and Procurement (FP)
Technology and Process (TP)
Each committee has been assigned the responsibility in reviewing and implementing specific goals and
objectives in the plan. The lead subcommittee for each objective has been identified in the plan.

CHALLENGES AND BENEFITS
Going green for an organization is not an easy task; however, when fully utilized, green principles can help
an organization distinguish itself and set it apart in the community as a responsible organization. With the debate
on climate science effectively over in the U.S., the focus is shifting toward solutions. In the absence of
government regulation, public demand for action has put a value on efforts that go beyond business as usual to
reduce climate changing impacts.
According to TheGreenOffice.com, the best way to begin reducing impacts is a
three-step process beginning with a program of resource conservation and sustainable
purchasing and ending with an understanding of those items that significantly impact and
ways to reduce those impacts.
Step 1: Conserve Resources
The best way to begin reducing impacts is through resource conservation. There are many strategies to reduce
energy use, including the purchase of efficient electronics and appliances, installation of motion sensors for
lighting, and minimizing commuter miles. Additional reductions in the use of products and services can be made
through green purchasing and by distinguishing needs from wants when considering the purchase of goods and
services.
Step 2: Buy Green
The availability of clean, renewable energy and sustainable office products and services has grown dramatically in
the past few years. Though clean technology does not yet exist for commercial air travel, automobiles can be
powered by electricity, biodiesel, and electric-gas hybridization. Office products and services that have earned
third-party certification, contain recycled content, are recyclable and/or biodegradable, and embody fewer toxins
are now easy to find.

Step 3: Carbon Footprint
State-of-the-art, user-friendly office footprint calculators can be utilized to understand the
impact the organization is having on reducing emissions. Once the carbon footprint of the
organization has been determined, reduction in emissions can be offset in all or part by
purchasing high-quality, low-cost green related products.
Benefits to Your Organization
In addition to benefiting the common good, going green provides distinct advantages to the organization.
Studies now show a majority of Americans understand that climate change is driven by human activity and that
organizations do not do enough to care for the environment. Increasingly, organizations that fail to minimize
their carbon footprint put themselves at a competitive disadvantage by alienating customers. The benefits of
becoming a green organization include:
• Differentiating our organization, products and/or services from like governmental agencies
• Reduction in costs
• Increased revenues
• Improved public relations as an industry leader in the practice of sustainability
• Earn points toward LEED certification for your new or existing facility
• Getting ahead of the curve on pending carbon reduction regulations
• Increased customer and employee satisfaction
To improve upon environmental efforts of the Clerk’s Office, this comprehensive action plan was
developed to communicate necessary steps needed to address concerns regarding implementing various aspects
of the ENVEE Program. This GreenPrint Action Plan identifies seven (7) goals that will be essential in
implementing the program. Successful implementation will involve the commitment from all levels throughout
the organization.

The following are the established goals for the GreenPrint Action Plan:
Advocacy and Education
Recycling and Conservation
Procurement of Green Services and Products
Limit Commuter Miles to Facilities
Technology to Enhance Green Capabilities
Energy Efficient and Green Facilities
Communicate Activities and Success of ENVEE Program
For each goal, objectives, some action steps, and implementation year has all been identified. This information
can be used in the implementation of the plan.
The following resources were utilized in the development of this comprehensive GreenPrint Action Plan – U.S.
Census Bureau (www.census.gov), U.S. Environmental Protection Agency (www.epa.gov/), U.S. Department of
Energy (www.energy.gov/), Green is Universal (http://www.greenisuniversal.com/), The Green Office
(http://thegreenoffice.com/), Waste Management (www.wm.com/thinkgreen/), Food & Trees for Africa
(http://www.trees.co.za/), USA Today (www.usatoday.com), ICMA Public Management Magazine
(www.icma.org), City of Orlando (http://cityoforlando.net), and Orange County Government
(http://orangecountyfl.net).

Green with ENVEE
GOALS AND OBJECTIVES SECTION
Excellence

ENVEE GOALS AND OBJECTIVES
GOAL #1: Advocacy and Education
Objectives:
A. Partner with local agencies to educate employees on green principles(CC)
B. Develop an advocacy and educational program to increase awareness (CC)
C. Coordinate and participate in tree planting activities throughout Orange County (CC)
D. Review aspects of serving as volunteers and financially supporting Earth Day events (CC)
E. Provide information to employees to establish a green lifestyle at home (CC)
F. Calculate the carbon footprint of the organization on an annual basis and communicate findings (CC)
G. Have leadership calculate their carbon footprint (CC)
H. Participate in Orange County’s Adopt-A-Highway Program (CC)
GOAL #2: Recycling and Conservation
Objectives:
A. Develop and implement a recycle and conservation program to include fiber (paper products), glass,
electronics, metal and plastics by end of FY 2008 (F)
B. Establish methods of tracking and monitoring recycling information throughout the organization (F)
C. Identify and establish benchmarks with similar agencies (F)
D. Recycle 100% of old files and paper by the end of FY 2008 (F)
E. Identify and utilize alternate products such as 100% recycled plastic products to eliminate use of
Styrofoam and nonrecycled plastic products at organizational events (FP)
GOAL #3: Procurement of Green Services and Products
Objectives:
A. Develop procedures to incorporate the purchase of green products and services in the procurement
program (FP)
B. Find a supply of paper with maximum available recycled content that is able to support daily operations
by the end of FY 2008 (FP)
C. Establish a goal to utilize recycled paper in 50% of the operations by the end of FY 2008 (FP)
D. Identify local suppliers and services that utilize green principles (FP)
E. Establish guidelines in purchasing office furniture (FP)
F. Look at purchasing hybrid vehicles as existing company vehicles are approaching replacement age (FP)

G. Ensure that life cycle economics is a consideration in purchasing products (FP)
H. Use hybrid and higher mileage rental vehicles (FP)
I. Utilize recycled paper for business cards, note pads, letterhead, etc. (FP)
J. Procure products with a “Green Seal” certification (FP)
GOAL #4: Limit Commuter Miles to Facilities
Objectives:
A. Identify processes that can be performed from remote locations with a computer connection to work
location (TP)
B. Explore technology avenues that will limit the need for customer contact at facilities (TP)
C. Consider a target to increase electronic transactions by 30% by FY 2010 (TP)
D. Establish a 10% target of employees telecommuting by FY 2010 (TP)
E. Encourage car-pooling, bus transportation or vanpools by providing alternate transportation incentives
(TP)
F. Use video conferencing and other technological solutions that can reduce the amount of employee
travel (TP)
G. Create a process to establish prime parking spaces to employees who carpool (FP)
GOAL #5: Technology to Enhance Green Capabilities
Objectives:
A. Identify processes that can be converted to an electronic activity (TP)
B. Evaluate the cost/benefit of processes for conversion to electronic means (TP)
C. Find ways to reduce the need for the printing of paper through technology (TP)
D. Establish a target that by FY 2011 the organization will be essentially 100% paperless (TP)
E. Establish energy efficient guidelines to be used when purchasing new technology equipment (TP)
F. Ensure 100% of services are available online by FY 2010 (TP)
G. Deliver newsletter, reports, etc. via email or internet rather than print (TP)
GOAL #6: Energy Efficient and Green Facilities
Objectives:
A. Partner with Orange County Government on establishing energy efficient facilities (F)
B. Identify ways to be more efficient in the use of energy in facilities (F)
C. Utilize energy efficient lighting fixtures in facilities (F)

D. Evaluate the reduction and/or sharing of technology equipment in facilities (TP)
E. Installation of motion sensors for lighting and water use (F)
F. Procure and utilize paints and cleaning products that meet green standards in all facilities (FP)
G. Review ISO 1400 and LEED Standards for incorporation in Clerk’s procedures (TP)
H. Utilize “Green” certified office furniture (F)
GOAL #7: Communicate Activities and Success of the ENVEE Program
Objectives:
A. Introduce GreenPrint and ENVEE to organization (CC)
B. Include green tips in the Weekly Announcements (CC)
C. Develop and release press releases on green initiatives (CC)
D. Include results and information from program in the annual report
E. Modify intranet and internet to communicate aspects and results of the Clerk’s ENVEE Program (CC)
F. Perform an annual assessment of the program to ensure it is meeting the strategic objectives of the
organization (ALL)
G. Communicate to community partners the green initiatives in the Clerk’s Office (CC)
H. Develop marketing material to promote conservation and recycling (CC)
I. Ensure major publications include a statement to communicate that documents were printed on
recycled paper (CC)

Green with ENVEE
ACTION STEPS SECTION
Excellence

IMPLEMENTATION PHASE
Year Items
Year 1 – FY 2008 Establish Awareness and Education
o Tip’s/Hints
o Understanding internally the carbon footprint
Discuss a new Strategic Perspective – Community (Not approved –
Monitoring will occur under the Customer Focus perspective)
Communicate current green activities
Identify temporary resources (Safety Team, Navigators, PIL) to assist
Pilot purchasing activities
o Recycled paper, energy efficient copiers and printers, moving
away from Styrofoam products, etc…
Participate in Earth Day events, clean-ups, tree planting ceremonies,
etc.
Establish a recycling program
Research data collection activities:
o Percent of paper recycled
o Paper used
o Hazardous materials
o Carbon footprint calculation
o Setting targets
o Documenting in print and visually for our story
o Meet with Green organizations
Year 2 – FY 2009 Policies and procedures developed and implemented
Identify permanent resources for continued implementing and
monitoring of program
Budget impacts
Performance measures on scorecard
o Telecommuting, Van Pools and Recycling
Process re-design
Community awareness

GOAL #1: ADVOCACY AND EDUCATION
OBJECTIVE ACTION STEPS
1) Partner with local agencies to educate employees on
green principles
Meet with and build partnerships with local agencies to educate employees on green
principles (Year 1)
Conduct an information session with partners to educate leadership (Year 1)
Create “Green” ambassadors in the organization that can serve as advocates on
educating employees (Year 1)
2) Develop an advocacy and educational program to
increase awareness
Train employees on green principles (Year 1)
Create a green principle tool kit (Year 1)
Solicit a lead and champion to spearhead the initiative (Year 1)
Develop education presentation (Year 1)
Identify workgroup, possibly the Safety Committee, to lead the implementation of
ENVEE initiatives (Year 1)
Review senior staff leadership car-pooling at a minimum one time per month (Year 1)
Establish a charter for the committee (Year 1)
Solicit participation from interested outside groups to participate (Year 1)
3) Coordinate and participate in tree planting activities
throughout Orange County
Participate in Adopt-A-Tree and/or tree planting ceremonies (Year 1)
Look at financially sponsoring Adopt-A-Tree programs (Year 1)
Tie the planting of trees to the amount of emissions/paper usage that is utilized from
travel and consumption (Year 1)
4) Review aspects of serving as volunteers for and
financially supporting Earth Day events
Create an Earth Day team to coordinate participation of events in the local area (Year 1)
Review financially supporting Earth Day local events (Year 2)
Become a presence at events and encourage volunteers (Year 1)
5) Provide information to employees to establish a green
lifestyle at home
Establish an environmental toolbox that can be utilized in the workplace and at home
(Year 1)
Review the purchase of recycled shopping bags (Year 2)
Encourage employees to conduct an energy audit at home (Year 2)
Provide a non-monetary incentive for conducting energy audit at home (Year 2)
Encourage employees to replace non-energy efficient bulbs and establish conservation at
home (Year 2)
Provide information on maintaining a green lifestyle (Year 1)
6) Calculate the carbon footprint of the organization on an
annual basis and communicate findings
Utilize a user friendly calculator to estimate the carbon foot print of the organization
(Year 1)
Ensure understanding of calculation throughout the organization (Year 1)
Review results on an annual basis and establish reduction targets (Year 1)
7) Participate in Orange County’s Adopt-A-Highway
Program
Look at participating in the Adopt-A-Highway Program (Year 2)

GOAL #2: RECYCLING AND CONSERVATION
1) Develop and implement a recycle and conservation
program to include fiber (paper products), glass, electronics,
metal and plastics by the end of FY 2008
Discuss avenues to implement a recycling and conversation program (Year 1)
Estimate costs, resources and time requirements (Year 1)
Meet with Orange County regarding including the Clerk’s Office in their recycling
program (Year 1)
Develop communication material to disseminate information regarding program (Year
1)
Identify central area for collection of recyclables (Year 1)
Communicate objectives of this program (Year 1)
Re-use materials around the office to reduce waste output (Year 1)
2) Establish methods of tracking and monitoring recycling
information throughout the organization
Establish system and format for tracking information (Year 2)
Develop appropriate measures for monitoring program (Year 2)
Track performance of program on the Balanced Scorecard Management System (Year
2)
3) Identify and establish benchmarks with similar agencies Identify agencies to establish benchmarks for program (Year 2)
Establish targets based benchmark information (Year 2)
4) Recycle 100% of old files and paper by the end of FY
2008
Meet with Division Managers and Administrators regarding this target (Year 1)
Establish a process to ensure compliance (Year 1)
Establish a process for recycling items (Year 1)
Establish a central point of contact on recycling (Year 1)
5) Identify and utilize alternate products such as 100%
recycled plastic products to eliminate use of Styrofoam and
nonrecycled plastic products at organizational events
Identify other products that can be used for events (Year 1)
Ensure compliance throughout the organization (Year 1)
Communicate objective throughout the organization (Year 1)
Utilize products such as mugs as promotional items to highlight recycling and
conservation efforts (Year 1)

GOAL #3: PROCUREMENT OF GREEN SERVICES AND PRODUCTS
1) Develop procedures to incorporate the purchase of green
products and services in the procurement program
Review purchasing procedures, and incorporate green products and services (Year 2)
Establish a process to certify vendors that meet green standards (Year 2)
Review policies to provide preference to green products and services (Year 2)
Establish suitable guidelines to encourage the procurement of green products and
services (Year 2)
Pilot a purchasing program on green products and services (Year 1)
Utilize green standards to determine suitable products (Year 1)
2) Find a supply of paper with maximum available recycled
content that is able to support daily operations by the end of
FY 2008
Identify supplier(s) to provide paper at the maximum available recycled content (Year 1)
Ensure paper can be utilized in daily operation without incident (Year 1)
Evaluate the quality of the paper for use in imaging and other electronic activities (Year
1)
3) Establish a goal to utilize recycled paper in 50% of the
operations by the end of FY 2008
Meet with Division Managers and Administrators on the established goal (Year 1)
Communicate target throughout the organization (Year 1)
Monitor and track the progress of this goal (Year 2)
4) Identify local suppliers that utilize green principles Develop a list of suppliers that provide green related products and services (Year 2)
Communicate items throughout the organization (Year 2)
5) Establish guidelines in purchasing office furniture Look at the cost/benefit of refurbishing office furniture (Year 2)
Identify vendors that can support the refurbishing (Year 2)
Look for sources that use reclaimed wood or other sources of green material (Year 2)
6) Look at purchasing hybrid vehicles as existing company
vehicles are approaching replacement age
Work with Orange County’s Fleet Management Division to identify suitable hybrid
vehicles (Year 1)
Determine the cost/benefit of utilize hybrids (Year 1)
7) Ensure that life cycle economics is a consideration in
purchasing products
Ensure green products and services meet life expectancy that is equal to or greater than
current practices (Year 2)
8) Use hybrid and higher mileage rental vehicles Ensure the use of hybrid or higher mileage when the use of a rental vehicle is necessary
(Year 1)
9) Utilize recycled paper for business cards, note pads,
letterhead, etc.
Identify vendor(s) that will be support requirements (Year 1)
Procure necessary items on recycled paper (Year 1)
10) Procure products with a “Green Seal” certification Establish process to produce products/services with a recognized green certification
(Year 2)

GOAL #4: LIMIT COMMUTER MILES TO FACILITIES
1) Identify processes that can be performed from remote
locations with a computer connection to work location
Meet with Division Managers and Administrators to determine processes that can be
performed remotely (Year 2)
Establish a standardized guideline for telecommuting (Year 2)
2) Explore technology avenues that will limit the need for
customer contact at facilities
Create a working group to review current methods to pay fees and retrieve services to
ensure they are adequate (Year 2)
Document initiatives underway in the organization to limit customer and vendor
commuter miles (Year 1)
Group will also develop new initiatives that can be explored to limit customer contact at
facilities (Year 1)
3) Establish a target to increase electronic transactions by
30% by FY 2010
Evaluate the current level of transactions (Year 1)
Review current initiatives in place to increase electronic transactions (Year 1)
Establish a plan to implement new initiatives that will achieve target (Year 1)
Measure reduction in commuter miles (Year 2)
4) Establish a target that 10% of employees will be in the
telecommuting program by FY 2010
Determine the level of employees that are currently telecommuting (Year 1)
Establish a process through HR to properly track and monitor telecommuting (Year 1)
Identity employees along with processes that can be reviewed for telecommuting (Year
1)
Meet with Division Managers and Administrators on establishing methods to encourage
telecommuting where possible (Year 1)
Measure reduction in commuter miles (Year 2)
5) Encourage car-pooling or bus transportation by
providing alternate transportation incentives
Identify incentives (bus passes, payment of tolls, gas cards, preferential parking) that can
be utilized to encourage the usage of car-pooling or the use of alternative methods of
transportation (Year 2)
Establish funding to support money incentives (Year 2)
6) Use video conferencing and other technological solutions
that can reduce the amount of employee travel
Research and provide a recommendation on the use of video conferencing in the Clerk’s
Office (Year 1)
Identify funding mechanisms to support the implementation of video conferencing
(Year 2)
7) Create a process to establish prime parking spaces to
employees who carpool
Research and develop a process that will allow for prime parking spaces to be used by
employees who carpool (Year 1)

GOAL #5: TECHNOLOGY TO ENHANCE GREEN CAPABILITIES
1) Identify processes that can be converted to an electronic
activity
Document processes that can be converted to an electronic activity (Year 1)
Create a workgroup to prioritize these processes for implementation (Year 2)
Establish a suitable schedule for implementation (Year 2)
Calculate carbon footprint on processes that are automated (Year 2)
2) Evaluate the cost/benefit of processes for conversion to
electronic means
Create a method to review the cost/benefit to converting a process to an electronic
activity (Year 1)
3) Find ways to reduce the need for printing of paper
through technology
Establish methods to limit the reproduction and distribution of paper (Year 1)
Post information on an intranet site to be read by users (Year 1)
Utilize PowerPoint as a mechanism to communicate items rather than printing
documents (Year 1)
4) Establish a target that by FY 2011 the organization will
be essentially 100% paperless
Review current imaging and eFiling plans to ensure they are capable of meeting the
established target (Year 1)
Modify plan to achieve target as necessary (Year 1)
Look for alternate funding opportunities to expand initiatives (Year 2)
5) Establish energy efficient guidelines to be used when
purchasing new technology equipment
Evaluate new technology products for energy efficiency before purchasing (Year 2)
Incorporate energy efficient guidelines in the purchasing program (Year 2)
6) Ensure 100% of services are available online by 2010 Identify services that are not available online (Year 1)
Communicate and promote new services (Year 1)
Establish a suitable schedule for implementation (Year 1)
7) Deliver newsletter, reports, etc. via email or intranet
rather than print
Document reports, newsletters, etc that are in print format (Year 1)
Review communication model for appropriate methods of delivering information to the
organization (Year 1)
Determine the method of delivering information via email or intranet (Year 1)

GOAL #6: ENERGY EFFICIENT AND GREEN FACILITIES
1) Partner with Orange County
Government on establishing energy
efficient facilities
Meet with Orange County Government to discuss the Clerk’s objective in establishing energy efficient
facilities (Year 1)
Estimate costs and determine funding sources (Year 1)
Establish a schedule for reviewing facilities and providing recommendations (Year 2)
2) Identify ways to be more efficient in the
use of energy in facilities
Meet with Orange County representatives to discuss conducting an energy efficiency audit (Year 1)
Contact utility companies for locations that are not under Orange County’s energy audit plan (Year 1)
Conduct energy audit in locations (Year 1)
Review and begin implementing findings from energy audit (Year 2)
3) Utilize energy efficient lighting fixtures in
facilities
Meet with Orange County regarding the replacement of current lights with more energy efficient lights
that meet green standards (Year 1)
Determine cost and identify funding sources (Year 1)
Establish a schedule for replacement of lighting (Year 2)
Purchase energy efficient lighting for usage at desk area (Year 2)
4) Evaluate the reduction and/or sharing of
technology equipment in facilities
Conduct an assessment of the need for single printer usage at individual desks (Year 1)
Evaluate the cost/benefit of utilizing copiers with faxing and printing capabilities (networking
capabilities) (Year 1)
Re-allocate or recycle non-essential printers and technology equipment (Year 1)
5) Installation of motion sensors for
lighting and water use
Meet with Orange County facility management to discuss implementation of motion sensors (Year 1)
Determine cost and identify funding sources (Year 1)
Develop a schedule to implement devices (Year 1)
6) Procure and utilize paints and cleaning
products that meet green standards in all
facilities
Ensure green products such as paints and cleaning solutions are utilized in facilities (Year 1)
Communicate acceptable green products that can be utilized in facilities (Year 1)
Ensure items are identified in the purchasing system (Year 1)
7) Review ISO 1400 and LEED Standards Review standards and incorporate aspect can be utilized in the Clerk’s Office (Year 1)
Apply for certification in areas that are appropriate (Year 2)
8) Utilize “Green” certified office furniture Incorporate certified “green” furniture in the Clerk’s purchasing process (Year 2)

GOAL #7: COMMUNICATE ACTIVITIES AND SUCCESS OF THE ENVEE
PROGRAM
1) Introduce GreenPrint and ENVEE to
organization
Communicate the overall purpose and objective (Year 1)
Provide FAQs and talking points to Division Managers and Administrators (Year 1)
Document current “green” related activities in the Clerk’s organization (Year 1)
2) Include green tips in the Weekly
Announcements
Submit and post weekly tips on green initiatives in the Weekly Announcements (Year 1)
3) Develop and release press releases on
green initiatives
Create standardized press releases that can highlight the activities of the program to the media (Year 2)
4) Include results and information from
program in the annual report
Include measurement data from the program in the annual report (Year 2)
5) Modify intranet and internet to
communicate aspects and results of the
Clerk’s ENVEE Program
Modify the internet and intranet to communicate the ENVEE Program (Year 1)
Encourage customers to conduct business with the Clerk’s Office in the most possible green way (Year
2)
Communicate the number of trees we are saving and emissions reduced through our green initiatives
(Year 2)
Communicate the reduction in commuter miles to the green initiative (Year 2)
Place measurement data on the internet and intranet for review by the public and employees (Year 1)
6) Perform an annual assessment of the
program to ensure it is meeting the strategic
objectives of the organization
Include the review of green initiatives as part of the Strategic Planning process (Year 1)
7) Communicate to community partners the
green initiatives in the Clerk’s Office
Develop a letter from the Clerk to community partners to describe the Clerk’s initiative (Year 2)
8) Develop marketing material to promote
conservation and recycling
Format appropriate brochure to serve as a communication tool (Year 1)
Purchase promotional items such as mugs to communicate the program (Year 2)
Create posters on recycled paper to highlight the program throughout the organization (Year 2)
9) Ensure major publications include a
statement to communicate that documents
were printed on recycled paper
Print the following statement on major publications and brochures: “Document was printed on recycled
paper” (Year 1)

Green with ENVEE
SUMMARIZED MAJOR TARGETS
SECTION
Excellence

SUMMARIZED MAJOR TARGETS
ACTIVITY AREA OF FOCUS THAT
ADDRESSES THIS ACTIVITY
TARGET FISCAL
YEAR
Communicate Green with ENVEE to organization Advocacy and Education 100% 2008
Participate in Earth Day events Advocacy and Education Volunteer and/or
financially support
2008
Develop and implement a recycle and conservation
program to include fiber (paper products), glass,
electronics, metal and plastics
Recycling and Conservation Implementation of a
program
2008
Consider a target to recycle old files and paper Recycling and Conservation 100% 2008
Find a supply of recycled paper Procurement of Green Services and
Products
Identify vendor 2008
Utilize recycled paper in daily operations Procurement of Green Services and
Products
50% 2008
Increase electronic transactions Limit Commuter Miles to Facilities 30% 2010
Increase employee telecommuting Limit Commuter Miles to Facilities 10% 2010
Become essentially paperless Technology to Enhance Green
Capabilities
100% 2011
100% services online Technology to Enhance Green
Capabilities
100% 2010
Partner with Orange County Government to
conduct an energy efficiency audit of facilities
Energy Efficient and Green Facilities Conduct audit 2008
Reduction in KW hours of usage Energy Efficient and Green Facilities 33% 2010
Include green tips in Weekly Announcements Communicate Activities and Success Include in Weekly
Announcements
2008
Include measurable data of program in annual
report
Communicate Activities and Success Include data in
annual report
2009
Perform an annual assessment of the program Communicate Activities and Success Conduct annual
assessment
2009

Green with ENVEE
CARBON FOOTPRINT AND
CONCLUSION
Excellence

CARBON FOOTPRINT
To calculate an estimated carbon footprint for the Orange County Clerk of the Courts,
the Food & Trees for Africa (FTFA) carbon calculator was utilized. This calculator provides
a high level estimation of the carbon footprint. The purpose is to create awareness around
lifestyle choices, events, venues, office buildings, business processes, industries and the
contribution to climate change. Creating awareness based on a credible baseline is the first
step in reducing our footprint.
The following results from paper consumption, electricity usage, non-telecommuting and non-electronic
transaction efforts, and usage of Clerk’s vehicles, establish a baseline for the Clerk’s Office. Overall, the
estimated calculations indicate that the Clerk’s operation impacts approximately 1,346,640 trees on an annual
basis; the goal is to reduce this impact to environment. As we continue down this path, we will reaffirm our
calculations to include air travel usage.
Results
Not Calculated 1,341,018 Calculated 1,772 Calculated 3,850 Calculated

CONCLUSION
This is the first commitment for the Orange County Clerk of the Courts to begin to reducing the impact its
operation has on the environment. Strategically, the Clerk has been implementing activities to include electronic
transactions and a paperless system for several years. This plan enhances those activities and proposes additional
concepts to embrace.
The ENVEE GreenPrint Action Plan outlines goals for the Orange County Clerk of the Courts to evaluate
and consider. This plan will be fully developed to include a timeline, a description of financing mechanisms, and
an assignment of responsibility to departments and staff. This plan will incorporate public awareness and
education efforts.
Once the plan is fully developed, the Orange County Clerk of the Courts will commit to monitor and verify
the results. Monitoring and verifying progress on the implementation of measures will be an ongoing process.
At a minimum, targets and goals will be evaluated at least every year.

Envee comp greenprintplanv9

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Envee comp greenprintplanv9