short presentation of 10 minutes about meeting management.

1. MEETING
MANAGEMENT
MADE BY
ENG/ABDALLAH ELFADALY

2.  WHAT DOES A MEETING MEAN?

3. GUIDELINES TO CONDUCTING EFFECTIVE MEETINGS
1) KIND.
2) SELECTING.
3) DEVELOPING.
4) OPENING.
5) ESTABLISHING.
6) TIME .
7) EVALUATING.
8) CLOSING.

4. 1-THE KIND OF MEETING.
• STAFF MEETING.
• PLANNING MEETING.
• PROBLEM SOLVING.
• ETC…

5. 2-SELECTING PARTICIPANTS
• WHO WILL ATTEND?
• THEY HAVE THE RIGHT TO KNOW.
• THE FOLLOW UP.
• EMPLOY THE ASSISTANT.

6. 3-DEVELOPING AGENDA
1. OUT COME .
2. INVOLVE.
3. ACTIVITIES.
4. ACTION.
5. KEEP IT POSTED.

7. 4-OPENING MEETINGS
1. START ON TIME.
2. WELCOMING & THANKING.
3. REVIEW THE AGENDA.
4. MODEL THE ENERGY NEEDED.
5. CLARIFY YOUR ROLE.

8. 5-ESTABLISHING GROUND RULES FOR MEETINGS

9. 6-TIME MANAGING.
1. GOALS FOR YOUR MEETING.
2. AGENDA WITH TIME REFERENCES.
3. IDENTIFY AND WORK WITH A TIMEKEEPER.
4. MINIMIZE DISTURBANCES (RULES).
5. START ON TIME…AND END ON TIME.

10. 7-EVALUATING THE MEETING PROCESS.
1. AGENDA.
2. MANAGER.
3. PARTICIPANT.
- EVERY COUPLE OF HOURS,
CONDUCT 5-10 MINUTES "SATISFACTION CHECKS"

11. 8-EVALUATING THE OVERALL MEETING
1. LEAVE 5-10 .
2. FROM 1-5.
3. THE CHIEF AT LAST.
4. DON’T SKIP.
5. FEED BACK.
6. ACCORDING TO YOU
(PLANNED & ACTUAL).

12. 9-CLOSING MEETINGS
1. ON TIME.
2. POSITIVE NOTE.
3. REVIEW ACTIONS & ASSIGNMENTS.
4. SET TIME FOR THE NEXT.
5. THANKING.

14.  REFERENCES.
• HTTP://MANAGEMENTHELP.ORG/MISC/MEETING-MANAGEMENT.HTM