This document discusses guidelines for effective written correspondence within an organization. It emphasizes uniformity of correspondence and proper chain of command. Key points of effective writing include using short sentences, being specific, keeping it simple, and paying attention to spelling and grammar. Written communication serves as a permanent record and evidence in court if needed. Both the sender and receiver must understand the ideas conveyed.

1. CORRESPONDENCES

2. OBJECTIVE
•Uniformity of correspondences

3. CORRESPONDENCE
Communication by exchanging
letters, memorandum, emails, or other
messages

4. MEMORANDUM

6. RESOLUTION

7. LETTER

8. ENDORSEMENT

9. NOTICE OF
MEETING

10. CHAIN OF COMMAND AND PROTOCOL
Proper channeling of
correspondences

11. EFFECTIVE WRITTEN COMMUNICATION
1. Write coherent paragraphs
2. Use short sentences
3. Be specific
4. Keep it simple
5. Pay attention to spelling and grammar
6. Review and edit

12. IMPORTANCE OF WRITTEN COMMUNICATION
•Serve as permanent record
•Evidence in a court of law if and when
required

13. REMINDER
Communication is a two-way process – sender
and receiver. Both must understand the
thoughts and ideas conveyed.

14. OTHER REMINDERS
• Information dissemination through respective
Public Information Unit (PIU)
• Using of E-SIGNATURE in correspondence

15. ACTIVITY
1. Identify an issue or problem in your respective
fire station/office.
2. Draft a memo to convey the issue or problem to
the concerned office.
3. Submit your draft to bfpr8.hrms@gmail.com
with the subject: correspondence activity
(name of station/office) NLT 1700H 11 August
2021