Mid Year Report 2011 TrainingPresentation Transcript
Updating the CCC is an important part of the Mid-Year assessment
Updating active membership
Updating e-board members
Mid-Year Report 2011 Due January 31 st before 5pm to Sue Nielsen in WCSA
Defining Our Purpose
The Students’ Association Senate aims to support an organizational system which allows students to pursue their interests while focusing their energy in ways that promote community on the River Campus.
The Seven Principles of a student organization were designed to encourage more collaboration, more community-directed programming, and decrease self-serving activities.
Additional Reasons for Report
In 2008-2009 Policy and Review met with all student organizations with advisors in Wilson Commons Student Activities regardless of funding
This “Student Organization Review 2009” found out that an overwhelming number of student organizations do not follow, have, or know the appropriate documents and recourses that are required/available to them.
Additional Reasons for Report
The Mid-Year Report now holds all student organizations at the standards of the Seven Principles.
A new database has been created to track each student organization’s progress for every Mid-Year Report.
New Grading Rubric
There are 7 graded sections. Each section is graded independently on a scale of 1 to 4:
Exceeds Expectations = 4
Meets Expectations =3
Meets Expectations with Provisions =2
Does Not Meet Expectations = 1
The Overall Rating on your Report will be graded on a point system of 28 possible points:
Exceeds Expectations = 26-28
Meets Expectations = 21-25
Meets Expectations with Provisions = 15-20
Does Not Meet Expectations = 14 or below
Groups that do not meet the expectations of the Mid-Year Report will be required to schedule a meeting with the Policy & Review Committee to take further action.
Mid-Year Report Composition
New this year, requires advisor signature, and the signatures of three e-board members
Seven Principles (Graded Sections)
A Clear and Focused Mission
Programming, Publications, Activities, and Collaboration
Future Leadership Development
Mid Year Report Composition
Includes a Materials Inventory Form (new this year)
This section is not graded on the point scale, but rather as “completed” or “not completed”
Groups that do NOT complete the Resources section can only achieve an overall rating of “Meets Expectations”
Not completing the resources section could harm funding, budgeting, and allocated office space.
Clear and focused mission
All student organizations must have a clear and focused mission statement in their constitutions. Mission Statements should enhance the educational goals for the College, including: freedom, autonomy, community and responsibility as well as improving the college community and undergraduate experience. Without a clear and focused mission, a student organization has no direction and no purpose on campus. Each organization must fill a specific niche and this specific intent needs to be clearly defined in the mission statement. All organizations are expected to operate within their stated missions.
Minimum Expectation: Mission statement is consistent on the organization’s CCC site and constitution. Constitution is uploaded to CCC site.
All student organizations are required to maintain and demonstrate a membership sufficient (12 members) to accomplish their missions and meet the seven SA Principles of a Student Organization. To ensure accurate reporting, an organization’s members must confirm their involvement in the organization. Without sufficient membership, too much strain is put on active members with less than desirable results. Also, inadequate membership is a sign that an organization is not unique enough, meaning potential members may be affiliated with a similar organization or there is simply not enough interest on campus. All membership data must be entered into the Campus Club Connection.
Minimum Expectation: Organization has stated in Mid-Year Report and on CCC at least 12 active members, as defined in the organization’s constitution.
All student organizations must be actively inclusive and welcoming of the diversity of the undergraduate students of the University of Rochester. According to Article V, Section 2 of the Students’ Association Constitution, “Student organizations must not discriminate against any person because of age, color, disability, ethnicity, gender identity, gender expression, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or political affiliation.” All organizations must add to the quality of life on campus for every student and for this to be possible, inclusion is necessary. All organizations must also make the effort to be accessible to the student body through programming, publications, activities, and collaboration.
Minimum Expectation: Review of organization’s submitted PPAC forms shows they have held one general interest meeting open to all and have done one program, publication, activity, or collaboration that has been open to the whole campus community per semester.
All student organizations must be unique and distinct from all other student organizations. This is necessary to prevent too many similar organizations. Similar organizations pull similar members, so the membership of each organization suffers. Also, student organizations that spark the creation of infinitely more organizations must not be formed. If the number of student organizations is not kept under control, resources such as space, money, advisors, and advisor time begin to run out and every organization on campus suffers.
Minimum Expectation: Organization’s mission statement is not similar to any other student organization and their programs, publications, and activities are not similar to other student organizations’. Organizations that state on their PPAC that they are collaborating with other groups shall not be penalized.
Programming Publications Activities and Collaboration (PPAC)
All student organizations are required to demonstrate through initiatives, programs, events, publications, and meetings that they are active within the campus community. Without PPAC an organization is both inactive and not inclusive. Collaboration and co-sponsorship among organizations has been found to be successful at community building. Collaboration also sparks dialogue, connections, and saves resources on campus. In order to improve the quality of life on campus, it is important for all student organizations to be collaborative within the campus community.
Minimum Expectation: Review of organization’s submitted PPAC forms show they have held one general interest meeting open to all and have done one program, publication, activity, or collaboration that has been open to the whole campus community per semester.
Future Leadership Development
All student organizations must invest in the future leadership of the organization in order to maintain their recognized status. This should include recruitment, leadership opportunities, and training for younger members. Such activities are essential to enhance an organizations chance of succeeding and persisting. When an organization gains SA recognition, they are expected to remain a successful organization on campus for years to come. However, if there is no future leadership development, success is not possible.
Minimum Expectation: Attended the Fall Leadership Training, and are able to articulate an officer transition process.
All student organizations are required to evaluate their programs, publications, and activities. Organizations that evaluate and assess their mission, constitution, programs, publications, activities, and collaborations are able to evolve and remain sustainable. All organizations must evaluate themselves and what they have done in the past in order to continually improve. They also must assess themselves to make sure they have not strayed too far from their original mission. Remember to apply our motto to your student organizations: Meliora, ever better.
Minimum Expectation: Student organization submitted signed PPAC forms, and have assessed the success of events, and organization meetings.
Mid-Year Report Information
There is more information asked than that is “expected”
It is useful information to a groups history
It is useful information to the Students’ Association to provide better services to all
It is useful information to the group’s advisor in order to be a better advocate, resource, change agent
This information is used to compile feedback so that we may identify how we can assist you!
Mid-Year Report Process
Mid-Year Report Due January 31 st before 5pm to Sue Nielsen in Wilson Commons Student Activities
Typed and printed
Signed cover sheet. The cover sheet must be signed by your advisor and three e-board members. Remember to make an appointment with your advisor to get their signature.
All pages including report, PPACs, and Materials Inventory should be paper clipped together
You can download the Mid-Year Report at sa.rochester.edu
Representatives from Policy & Review will review and comment on the reports
Each student organization will receive a Feedback Report in early April - groups that fail the report will be required to attend a meeting with the Policy & Review Committee
For additional help
If you have any questions, please contact the Policy & Review Chair, Andrea Sobolewski at [email_address]