SharePoint 2013 as a Workflow Management System
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SharePoint 2013 as a Workflow Management System

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Process Management Services are a crucial piece in any system supporting ECM capabilities. SharePoint 2013 introduced a new technical foundation for workflow management and the modeling of business ...

Process Management Services are a crucial piece in any system supporting ECM capabilities. SharePoint 2013 introduced a new technical foundation for workflow management and the modeling of business processes as automated workflows.

In this session the audience will learn the benefits of the new Workflow Management System architecture as well as how to leverage it in real world scenarios. Attendees will see what can be achieved in SharePoint 2013 and Workflow Manager in an easy and controllable fashion. Most important the session will dive into what is not easily feasible Out-of-the-Box and will present a birds-eye view on the BPM ecosystem that has evolved around SharePoint 2010 and 2013.

The key take-away for attendees will be an understanding of how to map real-world process management scenarios onto SharePoint 2013 Workflow workloads and when it is reasonable in terms of project risk and cost of ownership for the SharePoint investment, to move to a third party SharePoint BPM product.

The session is intended for Architects and Decision Makers who already have concrete use cases/scenarios at hand and need to map them to SharePoint technology.

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SharePoint 2013 as a Workflow Management System SharePoint 2013 as a Workflow Management System Presentation Transcript

  • SharePoint ..as a Workflow Management System ANDREAS ASCHAUER, ALEGRI INTERNATIONAL SHAREPOINT AND PROJECT CONFERENCE ADRIATICS 2013 ZAGREB, NOVEMBER 27-28 2013
  • sponsors
  • About.. Andreas Aschauer Alegri International Austria Head of Consulting Software Engineering SharePoint Trainer / Consultant
  • Agenda The road to ’13 From Coding to Modelling BPM and Process Orientation “We are having a baby” Motivations for BPM A quintessential sample Procedures vs. Practices (some of you can relate to)
  • Why am I telling you this ? SharePoint has a strong background in Workflow Management
  • Why am I telling you this ? Business Process Management (BPM) is one of the key drivers for SharePoint investments
  • Why am I telling you this ? Workflow Management in SharePoint has come a long way and changed a lot
  • Why am I telling you this ? You can do so much wrong with Workflow Management / BPM
  • THE ROAD TO `13
  • Workflows with SharePoint 2010 Visio 2010 SharePoint Designer 2010 Visual Studio 2010 3rd Party
  • Process
  • Visio 2010
  • SharePoint Designer 2010
  • Visual Studio +
  • Impedance Mismatch
  • High Project Risk Volatile Cost of Ownership No common model or language for business and technology
  • Workflows with SharePoint 2013 Visio 2013 SharePoint Designer 2013 Visual Studio 2021 DECLARATIVE MODEL 3rd Party
  • Visio 2013 – Process View
  • Visio 2013 – Workflow View
  • Visio 2013 – Workflow View
  • Visual Studio 2012
  • Key improvements - General Model First No Code in Workflows Process Manager & Workflow Designer
  • Key improvements - Technical Architectural Changes “Cloud Ready” Model Reusable Workflow Actions Reusable Designer Actions
  • Wrapping Up SharePoint OOB Workflow Capabilities have matured The tooling has matured Business and technology have a common modelling base Software architecture is modular and reusable (through Activities)
  • BUSINESS PROCESS MANAGEMENT
  • Key Motivations Make implicit processes visible and manageable Optimize processes continuously Optimize existing resources React to change
  • Broadening the view
  • Process Improvement Process Optimization (Re)-Design Monitoring Modelling Execution
  • Procedures vs. Practices
  • Optional accessoiries
  • What you get.. Monitoring of (possibly) a large number of workflow instances Reports on performance of workflows / stakeholders Little impedance mismatch (depends on product) Better EAI functionality
  • SharePoint Workflows + - No further advance cost Unpredictable future cost Easy to use / Familiar tooling Limited OOB functionality Clean architecture Complex expansion model Supported by MS Custom development needed
  • BPM Tools + - Controllable Cost of Ownership Advance cost Rich modelling capabilities Training effort Large toolbox around BPM (Possibly) proprietary notation EAI functionality Need
  • Workflows BPM Intra department processes Inter department and corporate processes Little to no dependency on external systems System integration Small number of workflows Large number of workflows .NET development knowledge No development resources
  • DEMO: We‘re having a baby – process • Stakeholders • • • • • • Mother Father Grand mother Friends of father Doctor .. • Systems • Family • Administration • Hospital
  • B(aby)PM – scaling out the family Adapt to changes in systems influencing the process Dynamically re-assign stakeholders Optimize the process Report on performance of closed instances
  • Know the options Do Governance planning Calculate the risk and total cost of ownership
  • Have a baby..
  • questions? LINKEDIN / XING / SHAREPOINTTRENCH.COM @ASCHAUERA
  • thank you. SHAREPOINT AND PROJECT CONFERENCE ADRIATICS 2013 ZAGREB, NOVEMBER 27-28 2013