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SharePoint Saturday Ottawa - Building the CoE

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This is the presentation I completed for SharePoint Saturday in Ottawa 2013-11-23.

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SharePoint Saturday Ottawa - Building the CoE

  1. 1. November 23rd, 2013 What Comes Next? SharePoint assimilation into your business’ ecosystem Ryan Merpaw Engagement Manager StoneShare rmerpaw@stoneshare.com
  2. 2. Thank you to all of our Sponsors!!
  3. 3. Ryan Merpaw Engagement Manager phone: +1 613 233 4596 email: rmerpaw@stoneshare.com linkedin: http://www.linkedin.com/in/ryanmerpaw blog: http://www.ryanmerpaw.com
  4. 4. About the Session What comes next? SharePoint assimilation into your business’ ecosystem
  5. 5. “SharePoint will find issues with your business processes, faster than any other software.” – Bill English, Mindsharp
  6. 6. Why are you using SharePoint?
  7. 7. Reasons for Using SharePoint Breadth Content Storage Internet Intranet Team Collaboration Platform Search Business Intelligence Extranet
  8. 8. Because of the Technology
  9. 9. “How can we use SharePoint?”
  10. 10. Return on Investment Quantitative Qualitative Money - Increased revenue - Eliminated tools - Increased productivity - Lowered overhead per sale Emotional - Improve employee morale - Eliminate of unpopular tasks - Reduced user confusion - Happier customers Time - Streamlined business processes - Just-in-time (JIT) information - Less rework - Faster time to market Evaluation of work - Ability to focus on higher-value tasks - More automation, fewer mistakes - Simplify the “hairball” - Reduce employee turnover
  11. 11. Setting the Scene SharePoint is deployed First project done Pushing for the platform
  12. 12. What are the Issues? Proliferation Motivating Users Business unit on-boarding Capacity Planning Support Monitoring Compliance
  13. 13. The Centre of Excellence - CoE Cross-functional team Evangelism Leadership Training Research Support Best practices Governance
  14. 14. Benefits Managing risk Managing costs Managing adoption
  15. 15. CoE Lead Leadership Interaction with sponsors Governance Team rep Overall Vision
  16. 16. Subject Matter Expert (SME) SharePoint Architect Interaction with the business SharePoint Tools
  17. 17. Technology Leads Network SharePoint Database Development
  18. 18. Change Management Community Trainers Business Analyst Communications HR Project Management Support Specialist Organisational Change
  19. 19. Governance Not a “Living Document” Committee Automate Reporting Governance Model Automated Testing
  20. 20. Building your CoE CoE Lead – 100% CoE Lead
  21. 21. Building your CoE CoE Lead – 100% SharePoint Admin – 100% Network – 10%+ Development – 50% Database – 30%+ Change Management – 50%+ SharePoint Admin Network CoE Lead / SME Development Database Change Management
  22. 22. Building your CoE CoE Lead – 100% SharePoint Admin – 100% Network – 50%+ Development – 100% Database – 50%+ Change Management – 100%+ CoE Leads SMEs SharePoint Admin Network Development Database Change Management
  23. 23. Authority
  24. 24. Line of Business Solution Requests Stakeholder Business CoE Lead Governance SME Technical Teams Change Management
  25. 25. Walking Through the Scenario
  26. 26. SharePoint Deployed 500 Users Team Collaboration Starting the Governance Plan Team Adoption
  27. 27. keholder and CoE Lead discussion CoE Lead reviews Governance SME Involvement Initial engagement with the business
  28. 28. SME designs solutions Following Governance Working with tech Evangelise Testing Guiding Change Management Help Trainers
  29. 29. Communication UAT Involvement Training Sustainable Integrated Change
  30. 30. Question Governance Engagement Processes Communication Solution Training Testing
  31. 31. Remember to fill out your evaluation forms to win some great prizes! & Join us for SharePint today! Nov 23rd, 2013 @6:00 pm The Observatory Pub, Algonquin Student’s Association Address: A-170 on Algonquin Campus Parking: No need to move your car!* Site: http://www.algonquinsa.com/ob.aspx Date & Time: Location:
  32. 32. Ryan Merpaw Engagement Manager phone: +1 613 899 2327 email: rmerpaw@stoneshare.com linkedin: http://www.linkedin.com/in/ryanmerpaw blog: http://www.ryanmerpaw.com

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