1. Project Report on 100 hours Information Technology
Training Program
Submitted to
Submitted by
CRO:
Batch No.
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2. ACKNOWLEDGEMENT
I am glad to represent my Project Work on 100
hours Information Technology Training Program.
I wish to express sense of gratitude towards
,,,,,,…….. my training teacher from bottom of my heart
for her valuable guidance, encouragement and immense
patience during progress of my work.
I am thankful to my parents for their constant
moral support and inspiration.
At the end I am thankful to all those associated
with this project.
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3. Contents
Introduction to Computer ...............................................4
Elements of Computer..................................................................................................... 5
Classification of Computer ...................................................................................... 6
Introduction to MS-Word ................................................ 7
Introduction to MS-Excel ................................................ 9
Introduction MS-Power Point....................................... 21
Introduction of Tally.ERP9 ........................................... 23
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4. IntroductiontoComputer
A computer is an electronic device-a flexible machine that can manipulate
data. A computer is programmable i.e. the computer depends totally on the
programs which the computer is using. The most widely accepted definition of the
computer includes the following operations:
Input: A computer accepts data provided by means of an input device,
such as keyboard.
Processing: A computer performs operations on the data of data to
transform it in some way.
Output: A computer produces output on a device, such as a printer or
a monitor, which shows the results of processing operations.
Storage: A computer stores the results of processing operations for
future use.
The definition is often referred to as IOPS cycle. The four steps of the
IOPS cycle-input, processing, output, storage-do not have to occur in a rigid IOPS
sequence. Under the direction of a program, a computer uses the steps of this
process when needed and as often as needed.
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5. Elements of Computer
Computer consist of hardware, the physical parts of the computer, and
software that tells the computer what to do. Processing data into information
involves more elements than just hardware and software. In the computing
process, computer integrates the use of five key elements which are given as
follows:
Hardware: Hardware refers to the physical components of the
computer like keyboard, monitor, mouse etc. These are used for the
input of data and after processing for the output of data.
Software: Users of the computer work on the hardware components.
But without the help of software they cannot manipulate data.
Software is the written programs which helps the users to interact
with the computer. Main and the most important software used in the
computer is the ‘operating system’. It is the software which acts as
the mediator between user and the hardware.
Data: Data is the raw material which does have any specific meaning.
Computer transforms data into information. Information is the
processed data. Data is the input to the processing; information is the
output.
People:Computer requires people, who are called users. Some users
progress beyond the basis of computer literacy. They learn the
advance features of application programs. With this knowledge, the
users can customize an application program for a specific task. These
knowledgeable users are called ‘power users’.
Procedures: Procedures are the steps that one must follow to
accomplish a specific computer-related task.
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6. Classification of Computer
There are different types of computers available for different uses they
also vary in size, shape, features, price etc. according to uses. Some of them are as
follows:
Supercomputers: These are the largest, fastest, most powerful and
most expensive computers made. These computers can be accessed by
many individual at the same time. These are generally used in the
scientific
laboratories,
for
performing
complex
mathematical
calculations and for other complex functioning.
Mainframes: For input/output operations mainframe computers are
much more suitable then supercomputers. A mainframe computer
system is usually composed of several computers in addition to
mainframe. The capability of mainframe to process multiple programs
concurrently for multiple users is known as multiprogramming.
Minicomputers: The major difference between minicomputer and
mainframes is in scale. Minicomputer can perform same type of task
as mainframe but at a slower rate. Minicomputers are frequently
referred to as mid range computers.
Workstations and microcomputers: These are the computers which
are generally used by end user. Workstations are the powerful
desktop designed to meet the computing needs of the users.
Microcomputers are small in size. These computers help the users to
perform multitasking system which is helpful to them in their works.
Portable computers: These are the type of computers which vary in
its size from using them in our lap known as laptop to using in our palm
known as palmtop. These are small in size and can be taken away from
one place to another easily.
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7. Introduction to MS-Word
Microsoft Office has provided us with a number of tools which proves very
useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, msword etc. Among these provided tools one of the tool known as Microsoft Word is
useful for the works like making letters, labels, charts, editing text etc.
The features of Microsoft Word enables us to create our file manipulate
data in it prepare reports on that data save that file. We can also change the font
and its size according to our use. A number of options have been provided by the
ms-word which helps u to look our text better.
The insert ribbon in the ms-word helps us to insert a number of pictures,
charts, auto shapes etc. which help to create our text in more of a clear and an
interesting way. It enables the users to understand the crux of the text very well.
Links have been provided by the ms-office which enables us to link one or more
documents or a number of pages within the same document. Header and footer help
us to provide page numbers or any other notes on top or at the bottom of the page.
It also provides the option of using a variety of texts option like word art which
helps us to get text written in good forms.
The page layout ribbon helps us to set margin, orientation, size etc of the
page. With the help of the page background option we can set color of the page and
border of the page can also be selected. Other functions like left/right indenting
can also be fixed up for the page to provide it a better look. Space between the
lines and words can also be set which gives us better view of the text.
Mail Merge option is one the best option provided by the ms-word. This
option enables us to create a number of same kinds of text with a slight difference
in it. Labels and letter are the example of this option. A required process is to
complete by the user in order to get the preparation of the letter or labels is
done. This option is basically required when the user want to have a number of
same text with a very minor change in it.
Ms-word also provides us with the facility of the spelling and grammar check
which enables the user to know it spelling or grammatical errors in the text. It also
provides us a dictionary like software called thesaurus which gives us the meaning
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8. of the words and also gives us the synonyms and antonyms of the words. The option
of track changes enables us to mark the changes made in the document in our
absence. We can also protect the document so that any other person could not see
it.
View ribbon helps us to view the document in a number of ways as required
by the user like full screen, outline, draft etc. macros is the function provided to
create the shortcut for the lengthy work done regularly by the users in the
document. It helps us to save time work load.
Ms-word is very useful software for the works which are done on the
frequent basis and with the help of its edit feature we can provide a better view
to our document.
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9. Introduction to MS-Excel
Microsoft Office has provided us with a number of tools which proves very
useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, msword etc. Among these provided tools one of the tool known as Microsoft Excel is
useful for the work like calculation of the mathematical as well as the financial
problems. It has proved to be the best auditing tool in the field of Chartered
accountant. It enables the working more fast n accurate. One could easily relay on
its performance without any problem.
It helps us to get the simple calculations like addition, subtraction,
multiplication, average, maximum, minimum etc.
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10. It also counts the number of lines in the form of numeric or alpha numeric
are present for the calculations:
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11. With the help of formulas we can calculate sum as well as the product of the
particular at the same time. Such formula is known as sumproduct.
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12. It also provides functions or formulas like round, mround, ceiling, floor etc
which help the user to get the decimal numbers rounded off automatically. Such
features are very useful in the financial calculations.
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13. It also provides us with some of the mathematical functions which help us to
know the square root of the given number, square of the number and mod of the
number i.e. what remainder we can get after the division of those numbers.
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14. It provides us some of the date functions which enable to know the current
date and time, the month which is going. These date and time can also easily be
updated as and when required.
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15. Other utilities like changing the text to upper or in capital letters, to lower
or in small case, in general format i.e. first letter capital. We can also sort out
alphabets and numbers from the alphanumeric values. It also enables to replace the
text or add any character in the field some formulas like substitute helps us to do
it.
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16. It also helps us to find out the difference from one to another in the terms
of days, months, years or all together. This function is very useful for the purpose
of knowing the date of maturity of the investments made etc.
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17. Logical functions can also be performed in the ms-excel very well. These
logical functions allow us to put a number of conditions in the text and we will get
the answer as the simultaneous conditions are satisfied. It also allows us to use
more than one logical function at the same time which becomes easy for the user
to get the work done quickly.
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18. This logical function is also very useful for the calculations of the financial
figures such as calculation of tax of the individual.
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19. Some of the other financial functions like calculation of depreciation of the
asset with both straight line and written down value method can be done very
easily. It proves to very useful for the accountants to get the required financial
output quickly.
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20. Ms-office also let us to calculate some other financial calculations like
calculation of the EMI, total interest to be paid on the loan, the amount of each
installments etc.
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21. Introduction MS-Power Point
Microsoft Office has provided us with a number of tools which proves very
useful to us in our day to day workings like ms-excel, ms-access, ms-outlook, msword etc. Among these provided tools one of the tools known as Microsoft power
point. It helps us to show our data in presentation form with the help of slides.
This presentation through slide is known as slide show.
There are different types of slides are present in the ms-power point home
page from which a user can take a slide according to its requirements. Here in
these types of slides one can add a number of pictures, charts, wordart etc. for
the better presentation of the slides. A number of effects generally known as
themes can be applied to the presentation present in the design ribbon of themspower point menu bar.
Appearance of the each slide can also be provided to the slides according to
the user’s choice. This is the option available in the animation ribbon of the mspower point. Not only in the appearance but also in the exit of the slides a number
of appearance effects can be provided to the slides. Not only these but time can
also be set for the appearance and exit of every slide. The user does not have to
do anything to make slide shows.
It is one of the best options provided in the ms-power point and that is
inserting audio or the video clips to the slide in the presentation. This facility is
given in the ms-power point in the insert ribbon. The length of the audio and the
video clip can be selected as per the requirement of the user.
Slide show ribbon helps us to present our slides prepared on the screen. This
option also allows us to hide any of the slides which we don’t want in our
presentation. A facility of the rehearsal is also provided so that one could easily
come to understand the timings of the presentation.
Now the view ribbon in the ms-power point helps the user to view the slides
prepared in the different types of formats. The option of macros is also available
here.
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22. Ms-power point is generally used by the people to present projects and ideas
in the offices for the implementation of the new projects. Student uses this
program in schools and colleges to present their projects and the assignments. As
this is the human mentality that they understand the thing very well which they
see and hear simultaneously. Ms-power point is of best use for it.
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23. Introduction of Tally.ERP9
Tally is being considered as one of the most reliable software package for
the purpose of accounting. In the field of commerce it is used in a frequent
manner. Tally was developed by the software company known as PeutronicPvt. Ltd.
but as the company made the growth the name of the company changed to Tally
Solutions.
The company has launched many versions of the tally and the latest version
is known as Tally.ERP9. Here ERP stands for Enterprise Resource Planning. It is the
complete accounting solution package. It not only provides accounting but it is also
useful in the audit made by a chartered accountant. It automatically prepares the
financial accounts of the organization on the regular basis.
It also keeps the record of the inventory of the company and also maintains
the sales and purchases orders. It enables the accountant to maintain the stock of
godowns of the organization.
It also maintains a cashbook and a journal which allows the accountant to
match each and every aspect clearly. It helps us to prepare the bank reconciliation
statement so that we can be sure of our money. It helps to prepare the analytical
reports of the company like ratios, cash flow, fund flow etc.
The security functions provided by the tally.ERP9 are very reliable.
Administrator, owner and the data entry manager are given their job to perform.
They are also given their own password so that the information of the firm does
not get leaked. All the activities performed by the data entry manager and the
owner can be verified by the administrator very easily. In this way the security
function help the user to relay on the program.
There are a number of short cut key provided in this software for the easy
and speedy working of the accounting in it. These keys provide easy accessibility to
the accountant for effective working on the software.
When we have to prepare a number of companies together simultaneously
and we have to look for the total worth of all this companies in the market then we
can prepare the groups of the company these groups are shown with the astrick
sign on its top.
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24. It is very helpful and very effective accounting solution package provided by
the company. Most of the companies are using this software for their accounting
purposes.
This software also provides the facility which helps to connect the user to
the internet and the auditing of the accounts of the firm can be done very easily
by a chartered accountant. This facility reduces the time of both the chartered as
well as the company and it also reduces the cost. This tally solution program has
proved itself very good, effective and reliable for the accounting.
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